PeopleSoft FSCM Update Image #40 has been generally available since 12th July 2021 and it contains many important new functional enhancements.
Customers can selectively adopt new features and enhancements using the PeopleSoft Update Manager.
If you haven’t heard what has been released as part of Update Image #40 here are some highlights:
Fluid Forms and Approval Builder Enhancements
Fluid Forms and Approval Builder has been enhanced to assist with moving existing Classic Forms to Fluid Forms. Using the Fluid Forms and Approval Builder, you can now convert forms that were created using the Classic tool. You can then edit the Fluid form, re-align the form fields, and leverage the new Section and Time widgets.
Page and Field Configurator Enhancements
Page and Field Configurator feature has been enhanced to include a comments box, editable sequence descriptions on the Review Sequence Processing page, and a Technical Details tab. The Technical Details tab is added to the configuration grid to help users distinguish fields used in the configuration.
BREXIT Enhancements
PeopleSoft application has been enhanced to support the change in VAT laws and guidance after the United Kingdom (UK) left the European Union (EU) in 2020. This includes changes to VAT rules around transactions between the UK and EU member states. There are master data and setup changes that should be reviewed by all organizations doing business with the UK, which is explained in MOS note 2769995.1. MOS Note 2748121.1 provides buyer and seller options who have a presence in Great Britain and Northern Ireland.
Accounts Receivable
Added audit logging to track transaction processing for Billing Address, Contact Information, and Credit Cards. The enhancement provides Add, Delete, and Edit events for each transaction.
Billing
Enhanced the ability to correct accounting entries en-masse, which allows you to correct accounting mistakes after a bill has been finalized. Mistakes can be made where someone has posted multiple entries to the wrong account, department, and so on. These mistakes are typically discovered after the bill is finalized. This feature allows you to perform corrections to invoices that have been finalized and where the Preload process has not been run.
Expenses
Added the Travel Policy Violations Dashboard using Kibana analytics. Managers and approvers can view the top employees who have violated expense policy. The dashboard monitors travel and expense policy violations and provides information about employees who are not adhering to company travel policy, what policy violations are most often encountered, and where corporate credit card misuse occurs. Violation counts are based on Exception and Risk configuration and submitted expense report
General Ledger
Added the integration with Public Sector Compliance and Regulation. This feature uses the Oracle Integration Cloud Service when sending inbound and outbound messages.
PeopleSoft public sector customers can integrate with Oracle’s cloud solution for permitting and licensing. Because permitting and licensing is revenue generating, it is important to integrate with an ERP system. Oracles permitting, and licensing integrates with PeopleSoft General ledger. Public sector customers record accounting transactions for fees such as permits, entitlement and license applications, inspections, citations and more. Accounting data is captured and sent to Oracle’s Integration Cloud and received in PeopleSoft General Ledger. The transaction is processed in PeopleSoft General Ledger and the journal ID is sent back to the public sector system using Integration Broker.
Enhanced the Account Reconciliation feature so that you can view the approval chain from the Reconciliation Workbench. In addition, you can create reconciliation by reconciliation rule within a reconciliation set. When creating reconciliations, the Create Reconciliations run control page allows you to select reconciliation sets and reconciliation rules within those sets. This allows you to reduce the number of reconciliations created during the process and focus on those that you want to reconcile. From the Reconciliation Workbench – Assignments tab, you can access the approver flow and approver comment information for Fluid approved reconciliations.
Payables
Added the Match Exception Collaboration Center, a single place for the different procure to pay stakeholders to collaborate in resolving match exceptions. Match exceptions are assigned, based on setup, to specific group(s) and/or individual(s) that can expedite match exception resolution. While Payables owns the match exceptions, other procure to pay stakeholders can be involved in match exceptions in order to provide comments, updates and attachments with full segregation of duties.
Enhanced the U.S. Federal System for Award Management (SAM) entity’s primary identifier from Dun and Bradstreet number to the new SAM generated Unique Entity Identifier (UEI). The SAM file load process has been modified based on revised General Services Administration specifications for Public, For Official Use Only, and sensitive formats with new UEI.
Asset Management
Enhanced Canadian Capital Cost Allowance Reporting to support the new Accelerated Investment Incentives. Enhancements include new tax class configuration to support the calculation of the Accelerated Investment Incentive, and revised AMTX11CA report.
Maintenance Management
Added the Work Order Labor Assignments and Work Order Asset Maintenance History Kibana dashboards for Maintenance Management. Visualizations provide greater visibility to technician labor assignments and unassigned tasks, and asset maintenance history. Also, provided the capability for Kibana analytics to be accessible using a tile on any Fluid Homepage. This tile can access the Kibana Visualizer with full use of PeopleSoft security and navigation.
Supplier Contract Management
Enhanced the document approval process to include a Denied status, available when an approver denies a document. In addition, the Find an Existing Document and Keyword Search for Documents searches are enhanced to include Denied status.
Purchasing
Enhanced the Procurement Card import process to accommodate the loading of level-3 transaction data for the US Bank file format. Level-3 transactions include detailed information about the Procurement Card transaction.
Inventory Management
Enhanced visibility of Lot Availability and Expiration dates on key inbound and outbound Inventory material transactions.
Enabled keyword search capabilities in Define Business Unit Item to improve search for lot and serial controlled items.
Added additional Item/Lot information on the Packing List, Inventory Balance, Lot Composition and Lot trace reports.
Order Management
Enhanced the U.S. Federal System for Award Management (SAM) entity’s primary identifier from Dun and Bradstreet number to the new SAM generated Unique Entity Identifier (UEI). The SAM file load process has been modified based on revised General Services Administration specifications for Public, For Official Use Only, and Sensitive formats with new UEI.