Are you tired of manual access requests, delayed employee/contractor onboarding, and facing compliance risks? Do you struggle to provide the right access to your employees on day one, hindering their productivity and efficiency?

To secure enterprise data in today’s digital landscape, organizations must prioritize seamless access governance. Unfortunately, traditional approaches often fall short, hindered by inefficiencies, delays, and human error.

That’s why we’re excited to announce the Workday integration with Oracle Access Governance (AG). Oracle Access Governance is a cloud-based Identity Governance and Administration (IGA) solution that helps manage access risk across applications, databases, and clouds – including Oracle Cloud Infrastructure (OCI).

This critical integration empowers organizations to automatically enforce access governance, while making sure that employees have the right access from day one. By leveraging the Workday integration with AG, businesses can streamline governance and simplify lifecycle management of their employees, contractors, partners, and other workforce users.

Why Govern Workday with Oracle Access Governance?

Effective onboarding is critical for new employees, partners, and contractors to become productive members of the organization. Manual onboarding process can lead to delays, errors, and security risk. Common challenges include:

  • Inaccurate or Incomplete Access: Manual provisioning can take days or even weeks, leaving new employees without access to necessary resources, applications, and systems.
  • Compliance Issues: Manual onboarding and offboarding can lead to compliance issues, as organizations may struggle to demonstrate regulatory compliance.
  • Poor User Experience: Manual onboarding can result in a poor user experience for new employees, leading to frustration and decreased productivity.
  • Increased Administrative Burden: Manual onboarding can place a significant administrative burden on IT teams, HR teams, and managers.
  • Limited IT budget: Automating access compliance offers a dual benefit of reducing both IT support expenses and compliance costs.

Key Features of the Workday Integration

Workday integration introduces several critical features that help organizations achieve common access management goals:

  • HR-driven user lifecycle management: Workday is a leading Human Capital Management (HCM) system, and this integration enables organizations to automate identity lifecycle management.
  • Simplified Identity Governance: The Workday integration simplifies identity governance by providing a single, unified view of employee identities and access. This enables organizations to make informed decisions about access and identity governance.
  • Automated Access certification: Enhanced visibility into user permissions and supports event-driven micro-certifications for efficient and secure identity management.
  • Compliance and Reports: AG’s robust review capabilities enable organizations to view who has access to what and manage access effectively across Workday systems.
  • Guardrails: Defining guardrails helps enforce that users are granted appropriate permissions in Workday and other downstream systems.
Workday integration for Access Governance architecture.
Figure 1: Workday integration for Access Governance architecture.

Integration Types: Authoritative, Managed, or Both

The Workday integration offers three primary modes of integration to suit different organizational needs:

  • Authoritative Source: In this mode, Workday acts as the source of truth for user identities. Workday identity data and identity attributes are extracted as per the integration configuration.
  • Managed System: In this configuration, Oracle AG actively manages the lifecycle of identities within the Workday. This includes user provisioning and de-provisioning, making sure that only active, authorized users have access to critical systems.
  • Authoritative and Managed System: Workday can be configured to fulfil both roles, serving as the Authoritative Source for identity data while also acting as a Managed System for governing access.

These modes provide organizations with the flexibility to choose how they want AG to interact with Workday, depending on their specific access control and compliance requirements.

Adding Workday as an Orchestrated System

Configure and integrate the system by providing basic details and configuration options.

Select Workday as Orchestrated system.

Selecting Workday as Orchestrated system in Access Governance.
Figure 2: Selecting Workday as Orchestrated system in Access Governance.

Provide basic detail and orchestrated system type.

Adding details for the Workday integration setup in Access Governance.
Figure 3: Adding details for the Workday integration setup in Access Governance.

Provide the Workday tenant’s name, username and password details to establish a validate the connection.

Adding Workday account information for the Workday integration setup in Access Governance.
Figure 4: Adding Workday account information for the Workday integration setup in Access Governance.

Customize system, data, or account setting before activating the orchestrated system.

Workday integration customization in Access Governance.
Figure 5: Workday integration customization in Access Governance.

Define access bundles for Workday configured as Managed System.

Creating an access bundle to grant permissions in Workday through Access Governance.
Figure 6: Creating an access bundle to grant permissions in Workday through Access Governance.

Conclusion

The Oracle Access Governance integration with Workday offers a solution for organizations looking to streamline and improve the onboarding process – a significant step forward in revolutionizing access governance. Automations for access requests and provisioning in Access Governance helps organizations achieve compliance goals, improve employee productivity, and enhance security.

To learn more about Oracle Access Governance and available integrations, refer to the following resources: