Organizations that receive a large number of paper invoices need to employ manpower to enter data from the invoices into their systems which are costly and time-consuming. Such Organizations can benefit by using OCR (Optical Character Recognition) technology. OCR software helps to extract data from the printed text on scanned images and load them to the system.
Starting Image 18, PeopleSoft has introduced document imaging solutions, which are web services based. PeopleSoft provides an open integration to any content management solution that can utilize the web service. This feature allows information from invoice documents extracted using OCR technology to be integrated into PeopleSoft Payables and eSettlements for validation, accounting, and supplier payments.
The Integration feature has been elaborated in the chart below:
For integrating any content management/imaging solution the following setups in PeopleSoft pages have to be performed:
Step # 1: Installation Options – Payables
Step # 2: Payables Options
The scanned invoice image can be viewed from the following pages
- Quick Invoice
- Invoice information and voucher inquiry page
- Voucher approval page
- Review Invoices – Invoice inquiry page in eSettlements
- Invoice approval page in eSettlements
Document imaging helps organizations in
- Reducing Invoice processing time & costs.
- Improving resource productivity.
- Making Prompt payments and availing discounts.
- Improving supplier relationships.
- Promoting transparency and improving collaboration.
If you haven’t yet implemented this feature in your organization, this is the right time to do so.
For more information on integrating your imaging solutions with PeopleSoft Accounts Payables and eSettlements please refer to Doc ID 2132730.1.