Co-authored by
Luis Gustavo Ascanio, CEO, Legadmi Consulting & System
The Legadmi RPS solution developed with APEX serves over 800 companies in 18 countries across Latin America by processing payroll for approximately 60,000 employees each month, in addition to maintaining HR records for more than 110,000 active employees throughout the region.
Business Challenges
Legadmi Consulting & System is a technology company based in Costa Rica, specializing in solutions for managing human resources and payroll. The Regional Personnel System (RPS) of Legadmi through the years had been using Oracle Forms which not only gave them the perfect link to Oracle AI Database but were also up to the task of carrying out the intricate payroll logic required for payroll calculation. When the market standard shifted toward web-based and mobile solutions, Legadmi decided to update its platform by migrating more than nine legacy modules to the new platform, including payroll, recruitment, training, performance evaluations, and self-service.
The decision was based on real issues: the operation of legacy systems required highly skilled developers, integration with ERPs, accounting systems, and biometric devices called for custom middleware, and the traditional architecture limited secure remote access for distributed teams.
Against this backdrop, the Legadmi RPS was conceived and developed on Oracle APEX to handle the complete employee lifecycle, from contract to payroll calculation, including tax and regulatory reporting for 18 countries in Latin America.
“With Oracle APEX, we were able to modernize our regional human resources system while retaining the existing data structures in Oracle AI Database. This was crucial for expanding and consolidating our presence in the Latin American market.”
— Luis Gustavo Ascanio, CEO, Legadmi Consulting & System
Why did Legadmi Consulting & System choose Oracle APEX?
Legadmi RPS is built with Oracle APEX and powered by Oracle AI Database on Oracle Cloud Infrastructure (OCI). It’s a setup that balances scalability with the kind of deep integration that enterprise environments demand.
When defining its modernization strategy, Legadmi sought to create a more agile and scalable foundation that was ready to incorporate new automation and intelligence capabilities, without compromising the platform’s ongoing evolution.
Thanks to its native integration with Oracle AI Database, the platform allowed existing business logic and data structures to be preserved and extended rather than replaced, protecting years of investment while cutting unnecessary rework and speeding up delivery. This transition was supported by the team’s existing SQL and PL/SQL skills that provided developers with a smoother transition without the need for extensive retraining. Eight REST APIs were enabled through Oracle REST Data Services, connecting the platform to a wide range of corporate systems and services.
Backing this all is OCI, which is the robust, scalable environment on which the entire solution is deployed and operated. The platform is also integrated with a wide range of corporate systems used by customers, including Oracle NetSuite, SAP, Microsoft Dynamics, and Oracle Flexcube.
Results
Moving to Oracle APEX not only led to a decrease in system failures but also sped up the release of applications including those with Artificial Intelligence capabilities.
The adoption of Oracle APEX brought about a total change in the way Legadmi created, supported, and enhanced its HR management software. Failures caused by technical issues in the app accounted for 18% of incidents. After switching to APEX, that figure dropped to less than 6%.
Time to market for new features has also been reduced. What previously required a week’s work now takes only one to three days. The company accelerated its capability of tackling new customer requests and regulatory changes, which is essential, especially in payroll environments where labor laws not only vary from one country to another but also change quite frequently.
Legadmi enhanced its regional expansion plan by adding operational stability and increased flexibility. Now the company caters to clients in different Latin American countries and competes with global vendors by offering solutions that facilitate compliance with local labor laws. At present, the RPS platform supports more than 800 companies in Latin America, handles the payroll of about 60,000 employees every month, and has over 110,000 active digital records.
AI-powered advanced technology platform
Legadmi’s RPS solution has a solid technological foundation, with Oracle AI Database as its backbone. The platform consolidates all the vital data related to HR and payroll in one place: employee records, salary structures, hours worked, vacation days, benefits, and accounting data.
More recently, Legadmi has implemented AI capabilities using Oracle Generative AI Service integrated with Oracle APEX via REST APIs. These features include job description generation, content proposals for different modules, and smart suggestions for job descriptions, policy templates, and other HR content. Through automation processes in APEX, the platform invokes external AI services, processes the results, and presents them through intuitive user interfaces, helping reduce the time managers spend creating HR content from scratch.
In recruitment, Legadmi is already bringing AI into everyday workflows inside Oracle APEX. Users can trigger LLM-assisted actions directly from application pages to create job descriptors and complete requirements for personnel requisitions.
The company is also preparing new AI capabilities to read and structure information from PDF and Word documents, such as resumes, so candidate profile forms can be completed with less manual effort. In addition, Legadmi plans to use RAG (Retrieval-Augmented Generation) sources to help recruiters ask questions in natural language, search for candidate information, compare profiles against job requirements, and receive more relevant recommendations.
About the Customer
Legadmi Consulting & System is a Costa Rica-based technology company focused on building products for the area of HRM and payroll technology. Its flagship product, Legadmi RPS, is a low-code solution built with Oracle APEX that automates a wide range of payroll processing such as salary calculation, time recording, leave tracking, and filing reports with government authorities automatically. It brings together various business systems and ERP systems that are integrated into a single platform which gives the opportunity for companies to handle HR processes in one central platform, and at the same time to be compliant with each country’s labor laws.
Product list:
Oracle APEX, Oracle AI Database, Oracle REST Data Services, Oracle Cloud Infrastructure, Oracle Generative AI Service