Oracle WebCenter 11gR1: Electronic Signature Support

Oracle WebCenter 11gR1: Electronic Signature Support
by: John Klinke Senior Principal Product Manager, Oracle WebCenter

sign here!The latest point release of Oracle WebCenter 11gR1 (11.1.1.6) introduces native electronic signature capabilities in WebCenter Content along with PDF watermarking enhancements to allow you to display signature information on the approved document.

Secure Signing of Documents Electronically

WebCenter Content has supported electronic signatures in the past through 3rd-party integrations. With our new release, electronic signature capabilities are now natively available within the WebCenter Content Server. This allows you to include the electronic signing of a document or other content item as part of a business process you set up within WebCenter Content. A common scenario is having one or more people electronically sign off on a document as part of a review and approval process. For example, requiring electronic signatures as part of approving Standard Operating Procedures (SOPs) and other quality control documents is a common practice in many industries, including manufacturing and life sciences.

Built-In Flexibility and Ease of Use

In designing electronic signature support within WebCenter Content, we’ve focused on making it easy to administer and use.

Administrators can set up electronic signing for any content item or class of content items as well as configure what fields a user sees when presented with the signature form. Leveraging the existing WebCenter Content workflow engine, the administrator can design a review and approval process that supports numerous steps as well as multiple signatures.

For users, the electronic signing of a content item is a guided process that usually starts with an email notification that a content item is awaiting review. The user is then taken to a web page where they can review the item and approve or reject it. To approve, the user is shown a signature form where they must re-enter their system password before filling out any required fields (e.g. meaning of signature, disposition) and submitting their approval.

WebCenter Content then authenticates the user before recording the electronic signature approval event so that it is available as part of the detailed audit trail within the system. Users with the proper permissions can view the signature information for the content item as well as request a PDF rendition of the item with the signature information displayed on it using WebCenter Content’s PDF watermarking technology.

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