Wednesday Aug 21, 2013

Digital Signatures and Oracle WebCenter: The Future Is Now

Today's blog post showcases the Digital Signature solution for Oracle WebCenter Content provided by one of our many business partners, ARX. 

Affordably automate your signature dependent processes with the proper standards, controls, and integrity using CoSign® by ARX

As more and more organizations adopt paper-free processes and automate their document-based workflows, the “wet ink” signature requirement stands out as something of an evolutionary laggard. CoSign digital signatures are already in widespread use. They leverage open standards to allow paperless processes that are fast, secure compliant, and reliable.

The CoSign Connector for Oracle WebCenter Content (WCC) allows users to access CoSign features directly within the WCC interface and leverages repository features including workflow, revision control, and content security. Documents can be digitally signed, verified, and reviewed from WCC browser screens. No software installation is needed on the user’s PC. The ability to quickly view digital signature metadata indicating who signed, when they signed, and why not only increases your business process velocity but also its reliability because CoSign-signed documents have effect wherever they travel. The digital signature can be examined for trust and integrity without re-connecting to CoSign or WCC. Compliant digital signature features are accessible from WCC action menus and the connector provides a user friendly signing ceremony page for ad hoc and/or high volume signing.


Additionally, CoSign by ARX can be deployed as a single signing solution for all your Oracle® systems and managed content. By being compatible with your major content authoring applications, such as, PDF, Word, and Excel, the CoSign digital signature travels with the document for the remainder of its lifecycle because the native application can inspect the digital signature for proof of document integrity, signer identity, and signer intent without proprietary verification software. CoSign also meets the needs of organizations in the most tightly regulated industries by providing digital signatures that are legally enforceable and that allow compliance with industry and worldwide regulations including ESIGN, UETA, EU directives and HIPAA, FDA Title 21 CFR Part 11, SOX, & PIPEDA.

To learn more about the CoSign Connector for WebCenter, please view the CoSign Connector for Oracle WCC demo visit http://www.arx.com/flash/cosign-connector-for-oracle-wcc, or contact the ARX team directly at sales@arx.com to schedule a consultation. 

Monday Apr 11, 2011

Culture Change at St. John's River Water Management District

I happened to see Peggy White, CIO of the St. John's River Water Management District present on their ECM project here at the Collborate Conference in Orlando this week. Peggy and her team did some very smart things. First she engaged Oracle with an Insight. The Oracle Insight process helped her chart a roadmap that has served the team well. Coming out of the Insight her team started off with a phased approach. Phase one was to take the low hanging fruit - electronic routing of invoices, publishing handbooks and rules, and handling travel reimbursements. With these successes under her belt, the team was then able to take on other projects. They have now taken on Site Studio, and created a board members website, where they can share documents and lookup information. And with a digital signatures integration with Arx Cosign, they are able to offer digital signatures on documents.

Toward the end of her presentation, Peggy brought up a slide on Culture Change - How ECM brought about culture change at St. John's River Water Management District.

First, she had to get the buy-in of the team that moving to an electronic process would be worth the effort. About a third of the team was game to try it, so they got new dual monitors so they could view images in Oracle Content Managment, and records in their financial system, at the same time. As they became successful, and were able to process invoices faster and with fewer errors, the rest of the team became curious and wanted to give it a try. (And I should mention that they are using Fujitsu scanners to digitize their paper documents to get them into these electronic processes).

Introducing digital signatures also required a culture change. The view of the employees was "if it's not on paper, it's not real." It took time to affect a cultural shift that enabled people to accept digital signatures.Peggy's team has also enabled Mobile/iPad access to ECM, which was another round of culture change.

Peggy will join me and Robert Esquivel in our session at Collaborate 11, Transform Your Company Culture By Taking Your Processes Paperless. This session takes place in room 308C at 4 PM EDT on Wednesday April 13.

We have two tracks of ECM sessions and a ton of WebCenter sessions going on at Collaborate. If you are an Oracle applications user attending Collaborate as part of the OAUG or Quest, make sure to take a look at the schedule of sessions - especially Tuesday's events on application integration and transactional content. And be sure to stop by and say hi.

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Oracle WebCenter is the center of engagement for business—powering exceptional experiences for customers, partners, and employees. It connects people, process, and information with the most complete portfolio of portal, Web experience management, content, imaging and collaboration technologies.

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