'Upping' the Convenience Factor - Edit Files Directly from the Web
By Tanu Sood-Oracle on Mar 08, 2017
By: Marc-Andre Houle, Principal Manager, Product Management, Oracle Cloud Services
As a product manager, I’m regularly collaborating with people both internal and external to my company. And as part of that collaboration, I’m regularly being asked to review, edit, and update files that were shared with me. What’s great about the Oracle Content and Experience Cloud is that it lets me collaborate easily on anything shared with me, and I can do that from any place, any device, and at any time.
But what if I’m not syncing a file or folder to my local machine? Or what if someone sent me a link to a file in a folder I don’t otherwise have access to, but wants me to make some edits? Oracle Content and Experience Cloud makes that easy too. Let me give a quick example of what that might look like.
Imagine Amy is working on a report and wants me to add some information. What will normally happen is Amy will add a few comments or annotations to the file in the related conversation, then flag me on the relevant comments. That will send me an email notification or a pop-up alert prompting me to review the file and make edits.
Like everyone else, the first thing I do after reading the email or seeing the notification is click on the link. That, of course, launches the browser and brings me to the file in the cloud. From there, I can clear Amy’s flag, read her comments, reply to each, and add my own annotations.
At this point, I need to make edits to the file. If I had that file synced locally, I could certainly navigate to the file in Windows Explorer or in the Mac Finder. But it’s far easier for me to click the “Edit” button and let Oracle Content and Experience Cloud do the heavy lifting for me.
The first time I use the “Edit” feature, I am warned that the Desktop Sync Client needs to be installed. However, if it’s already installed, it is not necessary for it to be running at the time; the client will launch automatically.
The file I want to edit will then be downloaded to my local machine and a download progress appears. Behind the scenes, a temporary folder is created locally on my machine and the file is downloaded to that folder.
The Desktop Sync Client will then automatically launch the default application for that file type to edit the file. For example, a .docx file will open in Microsoft Word, a .pptx file will open in Microsoft PowerPoint, etc.
Once I’m finished making my edits, I can save or close the file, and the file automatically get synced back to the cloud. Versioning is also handled automatically, so the edits will appear as a new version on the file.
When I go back to the browser, I will see the new version with all my edits. It’s then easy for me to post a comment in the related conversation and then flag Amy so she can get a notification that my changes were made.
Don’t have Oracle Content and Experience Cloud Service yet? Then, I highly recommend getting started with a free trial version available at https://cloud.oracle.com/content to see how you can now drive content and social collaboration anytime, anywhere and on any device.
What is Oracle Content and Experience Cloud, you ask? Well, you will be hearing a lot more about it over the next few weeks so stay tuned but in the meantime, if you are no stranger to Oracle Documents Cloud Service then you are already in the know...