The Top 10 Benefits of Content Consolidation
By Brian Dirking on Feb 06, 2012
Register now for this webinar: Consolidate Your Content And Save With Oracle WebCenter
There are many benefits to consolidating your content. Many people think of consolidation as a cost savings tactic. And it is, in a big way, but there are many other advantages. So, with apologies to David Letterman, this week we will run through the Top Ten list of the benefits of using Oracle WebCenter for Content Consolidation.
10. Find the content you need, when you need it
In a world where people commonly run searches and get 25,000 hits, it is important to limit the amount of content that you are storing so only the most important documents are indexed. Having multiple versions of a document, stored on various servers, at various stages of completion, can be a real detriment to your organization. Oracle WebCenter provides content de-duplication, so multiple copies of a document that then diverge into multiple versions can be stopped, reducing clutter and misinformation.
9. Presenting content in the context of enterprise applications
It’s one thing to be able to search for content. It’s another thing when the content you need is presented to you in context. Users love the fact that when they are in business processes, looking at a customer or vendor record, that all the associated content is right there listed for access. Show me the PO, the invoice, the delivery receipt for this purchase. Show me the presentation, the sales proposal, the service contract for this customer. With Oracle WebCenter, this kind of integration is available out-of-the-box.
8. Lowering storage costs
By consolidating we can lower storage costs. One way this
happens, is that when you consolidate, you often find you are keeping content
that is no longer useful and you can get rid of it. And that is a one-time
gain. But when you consolidate to Oracle WebCenter, you get built-in
de-duplication. So every time content is checked in it is compared to existing
content. So you can minimize your storage costs by reducing the amount of
content you are storing.
7. Lowering administration costs
By using a single content management infrastructure, organizations can save money by reducing the specialized skill sets necessary to administer multiple systems. Instead of having specialists in 3 or 5 or more content management systems, you can have one team that is specialized in your single ECM product.
6. Lowering retraining costs
By using a single infrastructure, as users move from system to system, task to task, even job to job, they encounter the same content management interface. This enables them to use the system without having to be retrained and reoriented on multiple systems.
See the rest of the list on Wednesday, and for more details, make sure to attend the webinar on Thursday!