The Attractiveness of Automated Capture, Scanning and Imaging for Your E-Business Applications

Ok, let's face it.  When we bring up a topic like automated capture, scanning and imaging, it might not make your heart flutter.  And when we see a blog post about automating processes like Accounts Payable Invoice Processing, I doubt your pulse quickens.  But maybe it should!  Let me explain...

Today, we have posted a new "screencast" that walks you through a short before and after scenario showcasing how the use of Oracle WebCenter Imaging can slash the costs associated with AP invoicing.  It's about 7 minutes long and the perfect thing to watch before you head off to your next meeting.  While many companies use Oracle E-Business Suite, PeopleSoft Enterprise or JD Edwards to optimize how business transactions are handled, the handling and management of associated documents and other files are often disconnected.  Fixing this problem and driving further efficiencies is certainly a great way to become bit more popular around the office.

Here's how.  Many companies are still relying on paper forms, faxes, letters, scanned images and digital content as key elements within business processes.  These items should ideally be easily referenced, stored and managed within the scope of the process, but when it is a piece of paper or a fax, that can get very tricky.  That invoice might be in a stack of papers on a specialist’s desk over at headquarters.  Or maybe that fax with the new contract terms got routed to a clerk’s e-mail but he is on vacation for the next 10 days.  You get the picture; the information is in the company...somewhere.   But when paper or disconnected and unmanaged files are involved, everything becomes a manual process which of course means it is error prone, slow and likely under a poor level of governance.

That's where Oracle WebCenter Imaging Solutions come in.  With native integrations for Oracle E-Business applications, you can automate the capture of documents, images and forms and automatically detect the type of form or document, retrieve line item information right off the document and route it into the appropriate process.  And that is where the appeal comes in.  When you bring in WebCenter and start improving first one, and then multiple processes, you will start seeing immediate results that drive significant cost savings.  Having that sort of vision and eye for strategic business improvement drives recognition and visibility within any company.  And who knows what might happen next with your newfound recognition?  Perhaps your boss sees your value and gives you that big salary increase you now so clearly deserve.  Upper management hears about the difference you are making in your part of the organization and invites you to present your ideas at the next leadership meeting.  The next thing you know you are having cocktails with the CEO's daughter on the porch of their summer house in St. Tropez. 

Admittedly, your scenario might be somewhat different from this one but when it comes to making significant improvements to the company’s bottom line by optimizing back-end processes like AP Invoicing, the results are proven and tangible.  Learning more about how your organization can save money and be more efficient is certainly time well-spent, and just might pay some personal dividends.  Check out the screencast to learn more and check back on this blog throughout the week for more information.  You may not end up in St. Tropez, but no matter where you work, being smart and saving money is always sexy.

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Oracle WebCenter is the center of engagement for business—powering exceptional experiences for customers, partners, and employees. It connects people, process, and information with the most complete portfolio of portal, Web experience management, content, imaging and collaboration technologies.

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