Control the data distribution

‘It’s better to ask for forgiveness than get permission’. While it’s certainly an interesting quote, it’s likely to make anyone who works with business data break into a cold sweat. Controlling who has access to data is almost the definition of data security – permission is crucial.

And in HR, the variety, scope, and volume of data collected and stored makes this permission even more important. From personal details to payroll and career information, HR is a hub of data, and therefore a security vulnerability that needs to be tightly controlled.

However, newer, smarter controls could mean colleagues can benefit from the insights HR data holds, without compromising the security of the data.

  • Automated security:  around half of IT professionals are evaluating and planning security automation, while 35% are already investing in solutions. By automating certain elements of cybersecurity, companies can cut the number of human errors while being less disruptive to everyone’s day-to-day work.
  • Single Sign-On: Passwords present serious security headaches for every organisation, whether it’s scraps of paper where they’re written down or uninventive words that could be easily guessed. But now, Single Sign-On capability provides one portal for employees to access almost any business application (in the cloud or on-premise) using one password.

These advances mean HR teams can breathe easier when embracing a more ‘self-service’ approach to HR related data. Employees could still keep abreast of training opportunities, vacant positions, and answers to common questions, like annual leave allowance. What’s more, highly sensitive data, such as personal performance reviews and peer benchmarking, can be treated without fearing any distribution.

Managers can check recruitment information and uncover insights about employee skillsets, helping them plan what they need for their team, when, and where – and what they’ll need in the future. Technology can help them predict which employees are most likely to be leaving and initiate counter actions. And HR teams as well as the affected individuals will be able to trust their data is secure, focus on their most valuable work, and stop worrying about managing data access.

Smarter robots

FutureRobot knows the importance of keeping data secure. The Korean robotics company is one of the leaders in service robots, having provided more than 30 to help visitors at the 2018 Winter Olympics in PyeongChang.

By using Oracle Management Cloud, the company is able to securely collect operational information from its robots, as well as data from their interactions with people. Its teams can then access this proprietary information from anywhere, safe in the knowledge that it’s being kept secure.

To learn more about how organisations view and manage cybersecurity, read our latest report here.

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