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Stay informed about the updates applied to PeopleSoft applications to keep your organization compliant

FEATURED POST

IRS Postpones Revisions to Form W-4 until 2020

The following was posted on the IRS website September 20. Following feedback from the payroll and tax communities, the Treasury Department and the IRS will...

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Human Capital Management

Legislative Update for PeopleSoft HCM – California Data Privacy Update

Legislative Update for PeopleSoft HCM – California Data Privacy Update California has recently passed the United States toughest data privacy law “The California Consumer Privacy Act of 2018 (AB378)”.  Similar to GDPR (General Data Protection Regulation) in the European Union, it gives consumers more control over the use of their data.  For any company that has assets in California or handles Californians’ personal information, California’s new Consumer Privacy Act of 2018 will likely have an impact on an origination’s business operations.  Organizations around the world have to comply with the California Consumer Privacy Act if they receive personal data from California residents and if they — or their parent company or a subsidiary — exceed one of three thresholds: (a) annual gross revenues of $25 million; (b) obtains personal information of 50,000 or more California residents, households or devices annually; or (c) 50 percent or more annual revenue from selling California residents’ personal information. Parent companies and subsidiaries using the same branding are covered in the definition of "business," even if they themselves do not exceed the applicable thresholds. As written, the California Consumer Privacy Act of 2018 requires the following: The new law grants consumers the right to know what information companies are collecting about them, why they are collecting that data and with whom (3rd parties) they are sharing it. Gives consumers the right to tell companies to delete their information as well as to not sell or share their data. It also makes it more difficult to share or sell data on children younger than 16. The California Consumer Privacy Act of 2018 legislation is similar to the GPDR law which went into effect May 2018.  To assist organizations with managing data privacy, Oracle has delivered several new features within PeopleSoft HCM like Employee and Applicant Delete (right to be forgotten), Acknowledgement Framework (for consent).  For additional information on the delivered data privacy features – https://blogs.oracle.com/psftlegupdates/peoplesoft-hcm-data-privacy-update Failure to comply with these new laws could be costly to businesses with civil penalties resulting from an action by the state attorney general of up to $7,500 per violation.  The legislation,  goes into effect in January 1st, 2020

Legislative Update for PeopleSoft HCM – California Data Privacy Update California has recently passed the United States toughest data privacy law “The California Consumer Privacy Act of 2018 (AB378)”. ...

Human Capital Management

PeopleSoft Patches Available for Idaho and New Mexico Withholding Changes

Patches are now available for state withholding changes for Idaho and New Mexico.   Patches for Base Bug 27950851 deliver scripts to update the State Tax Table entry for Idaho with a new row effective-dated 01/02/2018, which contains Idaho 2018 withholding tax changes published on April 27, 2018 by the Idaho State Tax Commission.  The new row is dated 01/02/2018 to preserve the previously existing row dated 01/01/2018 for audit history purposes.   Patches for Base Bug 28120237 deliver modifications to COBOL program PSPUSTAX.CBL and a script to update the State Tax Table entry for New Mexico, in order to support New Mexico 2018 withholding tax changes which were published on 31 May 2018 by the New Mexico Department of Taxation & Revenue. Program PSPUSTAX.CBL is modified to limit the number of allowances used in the New Mexico withholding tax calculation to the value specified in Special Tax Amount 1 in the State Tax Table entry for New Mexico. The State Tax Table entry for New Mexico is updated with a new row with Effective Date = 01/02/2018 which includes an increase in the value of each allowance from $4,050 to $4,150 on the General page, updated withholding tax brackets on the Rates page, and the addition of Special Tax Amount 1 delivered with a value of “3” on the Special Tax Amts page.  (The new row inserted in the table shows Effective Date = 01/02/2018 in order to preserve the existing row with Effective Date = 01/01/2018 for audit history purposes.) To see the published withholding tax calculation changes, download Publication FYI-104 from the website of the New Mexico Department of Taxation & Revenue   For links to the patches for all releases see our Payroll Hot Topics Document on My Oracle Support. These tax patches will also be delivered with Tax Update 18-C.  

Patches are now available for state withholding changes for Idaho and New Mexico.   Patches for Base Bug 27950851 deliver scripts to update the State Tax Table entry for Idaho with a new...

Human Capital Management

PeopleSoft HCM Data Privacy Update

Following an earlier Blog on Managing Data Privacy within PeopleSoft HCM I like to share an update on two features as delivered in the latest Image: the Acknowledgement Framework and Sensitive Data Masking. For a first impression, please check out the Image Highlights, HCM Update Image 26 on the PeopleSoft Video Channel. The Acknowledgement Framework is a configurable framework, which can be used to capture consent, acknowledgements, agreements, etc. It can be included as configurable step in an activity guide, and can capture electronic signatures, as well as audit trail of changes. An example acknowledgement has been delivered with the On-Boarding feature. For details on how to implement and setup this feature, check out the following Red Paper on MyOracleSupport: “PeopleSoft HCM Acknowledgement Framework Red Paper” (Doc ID 2377140.1). The Sensitive Data Masking feature assists with Data Minimization and making the data confidential and secure, masking capabilities are provided in the user interface. The most common requested fields Date of Birth, Bank Account Number and National ID have been included, coverage for more sensitive fields is planned for on the roadmap. For details on how to implement and setup this feature, check out MyOracleSupport: “PeopleSoft HCM 9.2 - Implementing Sensitive Data Masking” (Doc ID 2375376.1). Also note that a webinar "Be in the Know for PeopleSoft HCM Data Privacy" has been conducted in collaboration with the Quest International Users Group, for which a Recording is available for active Quest members. In this webinar you will hear about the new data privacy features in PeopleSoft HCM to assist your organization with managing data privacy regulations and requirements, as well as receive an update on the PeopleSoft HCM Roadmap.

Following an earlier Blog on Managing Data Privacy within PeopleSoft HCM I like to share an update on two features as delivered in the latest Image: the Acknowledgement Framework and Sensitive Data...

Upcoming Legislative Updates for PeopleSoft Payroll for North America

New IRS Tax Levy Exemption amounts were published in May.  As expected, Arizona announced that they will use the new IRS exemption amounts for state levies also.  Patches for all releases have been posted on My Oracle Support for these changes. See our Hot Topics document for links to the patches.  The patches will also be included in Tax Update 18-C.   California Supreme Court Ruling on Overtime Pay.  The California Supreme Court’s March 5, 2018 decision of Alvarado v. Dart Container Corp of California fundamentally changed how overtime is calculated for Flat Sum bonuses in the State of California.  We are tracking this on Base Bug 27958001.  We are analyzing the court’s decision, but have not yet determined the final scope of changes needed to meet the new requirements.  We do not have a target date at this time.   A new Oregon Statewide Transit Tax goes into effect July 1, 2018.  Oregon HB 2017 requires a statewide transit tax of 0.001 on all wages paid to Oregon residents, and on wages paid to non-residents for work in Oregon.  We are tracking this on Base Bug 27507861.  In order to meet the requirements of this bill, the delivered patch will require multiple object modifications and a new Tax Class Code.  Patches for all releases will be delivered in standalone postings and the patches will also be included in Tax Update 18-C.   On April 27, Idaho published State withholding changes announcing a new requirement to add 2 allowances for any employees who currently claim single and more than 0 allowances.  We are tracking on Base Bug 27950851, and awaiting final clarification on changes needed from the State of Idaho. Our early analysis indicates we may need to provide an updated PDF W-4 withholding form for Idaho. Idaho had previously followed the Federal W-4 values on the state withholding form.  If needed, we will track  the W-4 form change on a separate bug.   Kentucky has amended their six tax brackets to a single 5% flat rate.  We are tracking this change on Base Bug 27996260.  Patches for all releases will be delivered in standalone postings and patches will also be included in Tax Update 18-C.   The Spanish language version of the 2018 U.S. Federal W-4 form will be delivered with Tax Update 18-C.  We are tracking this change on Base Bug 27796108.  

New IRS Tax Levy Exemption amounts were published in May.  As expected, Arizona announced that they will use the new IRS exemption amounts for state levies also.  Patches for all releases have been...

Human Capital Management

Managing Data Privacy within PeopleSoft HCM

In light of Data Privacy initiatives worldwide, including the EU General Data Protection Regulation Act (GDPR), PeopleSoft HCM has been planning updates that will help customers address some of these regulations. To get started, Oracle has published an assessment of Personal and Sensitive Data as identified within PeopleSoft HCM, which is available through My Oracle Support (Doc ID 2313438.1). Recently, PeopleSoft has provided additional data privacy capabilities by introducing an Applicant delete feature as well enhancing the existing Person Delete Process.  For further information on these two features, please check out the Image Highlights, HCM Update Image 25 on the PeopleSoft Video Channel. Also note that PeopleSoft is imminently planning to deliver a PeopleSoft Release Patch (PRP) that allows for employee consent for capturing employee data and another PRP that allows organizations to mask specific Personally Identifiable Information (PII) stored in PeopleSoft.  You can track the release of these PRPs by using the following numbers: Bug ID 27619176 and Bug ID 27651377. An earlier published White Paper on Data Privacy explains how existing tools and technology help to secure your PeopleSoft applications.  This document will be further updated to include more features, such as Data Archive Manager.   More data privacy enhancements are on our roadmap which can be found on our PeopleSoft Planned Features and Enhancements on www.peoplesoftinfo.com or directly on  My Oracle Support (Doc ID 1966243.2) We encourage you to monitor this blog for future updates on this topic.

In light of Data Privacy initiatives worldwide, including the EU General Data Protection Regulation Act (GDPR), PeopleSoft HCM has been planning updates that will help customers address some of these...

Human Capital Management

Legislative Updates and next Webinar for PeopleSoft HCM Global Payroll Spain

Oracle has delivered the changes to react to the new format of the Model 10T (Certificado de retenciones e Ingresos a cuenta) delivered by the Tax Agency (Tax Update 3º Delivery 2018). Oracle is currently working on a Tax update to reflect in the product a set of changes affecting Training reporting as result of the new requirements published on the Tripartite foundation website for the XML files supported by the product. The Position Statement includes more details about these legislative updates, the patch availability and pre-requisites. We advise customers to review the position statement to keep up-to-date. The Position Statement can be found on My Oracle Support, Document ID 1520058.1. Finally we want to inform you, the PeopleSoft product team will hold a new session oriented to Global Payroll Spain customers on Tuesday, March 6, 2018. This event, in Webinar format, has the following objectives: Provide information regarding the latest changes as released in the product. Provide information regarding the upcoming deliveries and timing of those. Q&A The meeting will be held in the morning (11:00) and the estimated duration is 1 hour. If you are interested in participating in this event and haven't done in the past, you can contact Ana López (Ana.l.lopez@oracle.com) to be included in the dlist.

Oracle has delivered the changes to react to the new format of the Model 10T (Certificado de retenciones e Ingresos a cuenta) delivered by the Tax Agency (Tax Update 3º Delivery 2018). Oracle is...

PeopleSoft Legislative Updates

2018 Tax Cuts and Jobs Act Table Changes for PeopleSoft Payroll for North America

The IRS published Notice 1036 on January 11, 2018.  The notice contains early release copies of the Percentage Method Tables for Income Tax Withholding that will appear in IRS Publication 15 (Employers Tax Guide for use in 2018).  Publication 15 will be posted on the IRS website in January 2018. Implementation of the information published in IRS Notice 1036 will require only a tax table update in the PeopleSoft Payroll for North America product.  As the IRS previously indicated on December 26, 2017, the 2018 withholding changes are designed to work with existing Forms W-4 that employees have already filed. The IRS advises that employers should implement the 2018 withholding tax changes as soon as possible, but no later than February 15.  We intend to deliver scripts during the week of January 15 for all releases which will update the tax table with the 2018 withholding changes.  We will also provide step by step instructions for entering the tax table update manually for those customers with payrolls in progress who wish to apply the update prior to receiving the delivered script.  See Document 2348297.1 for instructions. In their news release IR-2018-05, the IRS states that they are working on revising Form W-4, but that employees and employers should continue to use the 2017 version of Form W-4 until any new Form W-4 is issued.  Once the IRS releases a new Form W-4, we will analyze the new Form W-4 to determine what product modifications may be needed to implement the new form.   Watch this blog space and Payroll Hot Topics for updated information as it becomes available.

The IRS published Notice 1036 on January 11, 2018.  The notice contains early release copies of the Percentage Method Tables for Income Tax Withholding that will appear in IRS Publication 15...

PeopleSoft Legislative Updates

Update Regarding 2018 Tax Rates for PeopleSoft Payroll for North America

On December 7, the IRS acknowledged that several IRS forms and publications, including the 2018 federal withholding tables, are likely to be issued later than in recent years, due to the likely enactment of H.R. 1, The Tax Cuts and Jobs Act, before the end of the year. The recently-passed Senate bill and the previously-passed House version of the bill need to be reconciled before the bill is signed into law, but both bills include changes to the income tax rates, the standard deduction, and personal exemptions, effective for tax years beginning after December 31, 2017, so the withholding tables and possibly processing programs will need to be substantially revised. Even if new tax rates take effect on January 1, 2018, it would take some time to issue the 2018 withholding tables as the IRS will need time to analyze all of the changes in the new legislation. As a result, employers may need to continue using the 2017 federal withholding tax tables until sometime in 2018.  PeopleSoft will deliver any product updates or modifications that may be required after the IRS has issued final guidance on the legislation. In addition to the federal withholding tables, the new version of Form W-4 (Employee's Withholding Allowance Certificate), and IRS Publications 15 ((Circular E), Employer's Tax Guide), 15-A (Employer's Supplemental Tax Guide), and 15-B (Employer's Tax Guide to Fringe Benefits), are also likely to be issued later than in previous years. The IRS promised to keep payroll professionals up-to-date on the latest developments.  The PeopleSoft Payroll for North America development team is monitoring the situation closely.  

On December 7, the IRS acknowledged that several IRS forms and publications, including the 2018 federal withholding tables, are likely to be issued later than in recent years, due to the...

Financials

Legislative Update for PeopleSoft FSCM India GST

India’s Government passed the much awaited Goods andServices Tax (GST) Bill, paving the way for the introduction of Goods andServices Tax (GST) which is expected to go into effect 4/1/ 2017. GST isconsidered the largest indirect tax reform in India, subsuming multiple taxesat central and state levels. GST is a single indirect tax on the supply of goods andservices, right from the source to the consumer. Credits of input taxes paid at each stage ofthe supply chain will be available in the subsequent stage of value addition,which makes GST essentially a tax only on value addition at each stage. It isexpected to bring changes to the process and compliance requirements that willinclude tax calculations, liability accounting, and input tax recovery. PeopleSoft 9.2 Update Images plans to deliver an expansionto the existing India Tax engine that is expected to comply with the new GSTlaw. This expansion is expected to include a global infrastructure with flexiblesetup for all possible tax calculations for Interstate and Intrastate taxes.The new structure is expected to be utilized by PeopleSoft products such asAccounts Payable, Purchasing, Inventory, Order Management, Billing, AccountsReceivable and Expenses to accurately calculate, and record the appropriate taxamounts for the manufacture, sale and consumption of goods and services. Customers can prepare for the change by being current onPeopleSoft FSCM 9.2 Update Images. Areas of change will include the coretransactional entry pages such as Voucher Entry, Purchase Order Entry and more. Final specifications have yet to be published and may not bepublished until as late as Feb 2017. A detailed (190 page) GST Model Law was published in June 2016. Furtherupdates will be made to the PeopleSoft Legislative Blog as more detail is madeavailable by the India government. Customers can connect with Oracle Supportfor further questions.

India’s Government passed the much awaited Goods and Services Tax (GST) Bill, paving the way for the introduction of Goods and Services Tax (GST) which is expected to go into effect 4/1/ 2017. GST isco...

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