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News and information to ensure your investment in PeopleSoft continues to power your organization to success.

Safety First. You can use Health & Safety to track employee contact tracing for COVID-19 cases

Julie Alonso
Product Management Director

Safety First”.   Employers are responsible for protecting their employees, as well as members of the public when they are involved with their organization.  It is important for an organization to have a health and safety policy and procedure in place to minimize risk, especially in the wake of COVID-19.  It is important if an employee tests positive for COVID-19 that others who work closely with them are notified that they could potentially have COVID.   In Health & Safety you can track employees who tested positive for COVID and possible other co-workers who might be at risk.

Note: PeopleSoft’s Health and Safety module (included with HCM’s Human Resource license) can help your organization simplify the capturing of vital health and safety information in various ways, such as:

  • Defining injuries and illnesses
  • Defining work restrictions (ex. working from home)
  • Tracking incidents and illness information for employees and non-employees
  • Tracking immunizations, test results
  • Tracking actions of incident (preventative and corrective actions)
  • Reporting information about the incident to reporting authority (ex. OSHA)
  • Analysis of incidents reported using Kibana Analytics
  • Defining dangerous occurrences and hazards (ex. chemical spills).

Organizations can use the Injury Details for COVID-19 contact tracing.  In this contact tracing example, Antonio Santos tested positive for COVID-19, the Health & Safety Administrator reached out to Doug Lewis and Claudia Lopez who works with Antonio to let them know.

  • Navigation (image 36+) – Workforce Admin dashboard > Manage Health & Safety > Manage Incidents > Incident Details
  • Navigation (pre-image 36) – Workforce Monitoring > Health & Safety > Obtain Incident Information > Incident Details

The Health & Safety Administrator reached out to Doug Lewis and noted him as having possible COVID-19, the Role is a configurable value.

Health & Safety Administrator also reached out to Claudia Lopez, who is a contractor (not an employee) for the company.  You can capture data for employees and non-employees.

  • Navigation (image 36+) – Workforce Admin dashboard > Manage Health & Safety > Manage Incidents > Injury Details
  • Navigation (pre-image 36) – Workforce Monitoring > Health & Safety > Obtain Incident Information > Injury Details

The Injury Details page is where you record the results of the COVID-19 contact tracing (your can have multiple people associated to one incident).   Antonio Santos illness and primary outcome and treatment required is also captured.

Doug Lewis unfortunately also tested positive for COVID-19, his positive test results in entered.

Claudia Lopez was lucky because her COVID-19 test results came back negative.

 

For Work-Related Illnesses, enter when the employee’s last day worked and return to work was, example - if the employee had to quarantine or was out sick for a period of days.  Information entered in Data section is used for OSHA reporting (USA only).

The Health and Safety Administrator can check Investigated once the contact tracing is complete.

Click on the link for additional information on PeopleSoft’s Health and Safety module