Thursday Dec 18, 2014

PeopleSoft eProcurement Content Management – More Options Than Ever Before

In many ways, a good eProcurement system has the same requirements as a mainline consumer shopping site – great usability, easy mobile access to your transactions and, most importantly, accurate searching and filtering.  With this functionality, you can quickly find the items you want, compare them to other items from other suppliers, and add them to your cart for later checkout or submit the order.

PeopleSoft eProcurement has focused on these key areas: an intuitive and configurable user interface, leveraging the latest rendering technology for an optimize mobile experience, and a variety of content management options, including the ability to search through external supplier catalogs in a marketplace and return that catalog information to the PeopleSoft search pages.

Content Options

The main content options for catalogs are:

Internal Catalogs These are catalogs that are stored locally in the system and can be created internally or uploaded into the system from a supplier or third party content management system. PeopleSoft provides a streamlined Catalog Management product with online error handling specifically to handle this.

Web CatalogsCommonly called Punchout catalogs, these are catalogs where a requestor would actually leave the eProcurement user interface and go to an external supplier website or to a marketplace to order items. Once the items have been ordered, the information would be brought back into PeopleSoft eProcurement for review, budget checking and submission for approval.

External Catalogs – This type of catalog (also known as a ‘transparent punchout’ or ‘distributed search’) allows requestors to search for products on an external supplier site or marketplace without leaving the eProcurement user interface. The search is executed in the background on the remote site, and returns a list of matching products to the eProcurement search page where they can add the item to the cart and continue the ordering process as with other catalog items.

Marketplace Integration

A marketplace is a central supplier catalog hub that contains multiple supplier catalogs. It allows customers to outsource the sometimes tedious task of loading in hundreds of supplier catalogs and their ongoing changes locally and instead, access the marketplace through a punchout or transparent punchout. In order to better support the growing trend of customers using marketplaces (particularly in the Public Sector, Higher Education and Healthcare sectors), PeopleSoft eProcurement is working with several partners including Vinimaya and Prodigo to provide ‘deep integration’ to these marketplaces so that, with one search from the PeopleSoft eProcurement interface, the marketplace results will be queried and returned to the PeopleSoft search page.

There are several advantages to this approach:

· Users do not need to punch out of the PeopleSoft interface to another interface to access their supplier catalog content, giving the users a more consistent user experience.

· Most marketplaces support ‘guided buying,’ allowing for optimized sorting of the search results, for example, show items on a contract, items in stock or items from green suppliers first in the sort sequence.

· The filtering capability within PeopleSoft allows for easy filtering of the results by supplier, manufacturer, item category and more.

In addition, PeopleSoft eProcurement has several unique features that other marketplaces do not support, including:

· The ability to display both internal and external content on one tab for easy comparison, that is, users do not need to know if items are stored internally or externally, and they can compare the items and make a decision based on price etc

· The ability to source from stock items to create a transfer request rather than always creating a purchase order.

· Visibility into associate item / supplier attributes (such as Green, Sustainable, Minority Owned etc) directly on the search results and the ability to then filter the item list by these attributes.

This deep integration provides a very compelling user experience when searching for external catalog items.

PeopleSoft Fluid User Interface

PeopleSoft is providing an advanced ‘fluid’ user interface that will allow a consistent look and feel across mobile devices (smartphones and tablets) and the desktop. This interface will automatically recognize the form factor of the device accessing it, and display the transaction that is optimized for that device.

A good example of this is the new PeopleSoft Fluid User Interface Requisition functionality, which allows for entry of a requisition on a mobile device.

When searching on a mobile device, the marketplace results (as well as internal catalogs, favorites etc) will also be displayed.

With PeopleSoft eProcurement 9.2, usability, mobility and advanced content management combine for a great user experience.

Monday Oct 14, 2013

PeopleSoft Services Procurement Highlighted by Leading Industry Analyst

PeopleSoft Services Procurement, part of the PeopleSoft Supplier Relationship Management (SRM) 9.2 suite of applications, was the subject of a positive article written by Jason Busch of the leading industry analyst firm Spend Matters.

The article highlighted new functionality in PeopleSoft Services Procurement, as well as the value of exploiting the integration advantages of a unified solution across all aspects of the business. For example, enhanced 9.2 integrations enable PeopleSoft Resource Management and Services Procurement to streamline the shifting of a search from internal to external resources, enabling organizations to accelerate the deployment of the best mix of resources (internal and subcontractor) on a project.

In addition, new inbound timesheet integration from external suppliers (via web services) eliminates the need for time sheet entry in two separate systems (customer and service provider). This can reduce the time to approve and settle.

By managing the entire outsourced services process from request through settlement, PeopleSoft Services Procurement enables organizations to lower service costs and collaborate with suppliers, thus helping to balance global workforce needs and contingent labor spend.

The entire Spend Matters article can be accessed here:

Monday Jun 17, 2013

10 Innovations in PeopleSoft 9.2 - #3 Enhanced Supplier and Employee Self-Service in Supplier Relationship Management

PeopleSoft Supplier Relationship Management has introduced enhanced Supplier and Employee self service capabilites in PeopleSoft 9.2.

Self-Service Supplier Onboarding:  New self-service supplier onboarding was introduced in PeopleSoft FSCM Release 9.2 and is part of PeopleSoft’s larger Supplier Lifecycle Management Initiative.

Onboarding new suppliers and managing supplier changes is a major undertaking for many organizations. Often, the tasks that are involved include a combination of online forms, printed forms, emails, fax, phone calls, sticky notes with reminders of supplier changes, and finally manually entering or updating the information into the system and hope there are not too many manual errors. PeopleSoft FSCM Release 9.2 now electronically automates the entire onboarding process for suppliers. Imagine, an intuitive step-by-step configurable registration process that includes Duplicate Supplier Checking, Office of Foreign Asset Control (OFAC) denied parties screening, and approval workflow to ensure that only approved supplier are included in your supplier master; collaboration tools for sending notifications or gathering additional attributes about suppliers; and configurable profile questions for capturing information and attachments to help with Supplier Qualifications. The new step-by-step registration process can be configured to be accessible on your organization’s public website for unsolicited requests, by email invitation only, by your internal employees, or any combination of these three methods. And all of this is included with your existing Purchasing and Payables license only! In addition, the PeopleSoft Strategic Sourcing bidder registration now uses the same self-service registration as used for suppliers, especially useful for onboarding new bidders and suppliers on your public website all through one set of registration pages.


Employee Self-Service: When ordering goods or services through PeopleSoft eProcurement, users are looking for a more intuitive and configurable user experience, mirroring what they are used to seeing on consumer shopping sites. To achieve this, for Release 9.2 of eProcurement, we enhanced the user interface and added configuration capabilities to provide a simple consumer-like shopping experience,
while still allowing for all of the complexity (overriding shipping line and distribution information, and so on) for users who require those features. Enhanced search capabilities and results to support the new Transparent Punchout capability, leveraging our new Secure Enterprise Search (SES) functionality. The search fields that appear will be easily tailored by users to hide irrelevant fields, and the use of role actions will control what capabilities a particular user is allowed. PeopleSoft eProcurement now provides usability enhancements to the Checkout page to provide a cleaner look and feel, with role actions controlling whether a requester can override the shipping line or distribution details. With these new usability and functional improvements, we now provide an intuitive consumer-like ordering experience that can be uniquely tailored for individual users of the system, reducing the need for extensive training and novice user errors, and improving overall efficiency when ordering indirect goods or services.

Check out the new user experience in PeopleSoft 9.2 ePRO by viewing this Video Feature Overview on the PeopleSoft YouTube Channel:  ePRO 9.2

Enabling the Mobile WorkforceEmployees are often called upon to do their daily tasks while away from their desks...meetings, conferences and day-to-day demands on their time sometimes makes it difficult to complete even the most mundane task of requisitioning supplies or requesting a service.  In 9.2, PeopleSoft SRM provides an easy-to-use mobile requisitioning capability optimzed for a personal tablet device that allows a user to quickly and easily enter a requisition by browsing through a catalog, doing a targeted search, or even by accessing their "favorites". Users may interact with the system much like they are used to on the more popular consumer shopping sites.  This new application is delivered as part of the PeopleSoft eProcurement module with no additional license needed.

Check out the new Mobile ePRO application delivered in PeopleSoft 9.2 by viewing this Video Feature Overview on the PeopleSoft YouTube Channel: Mobile ePRO

Oracle is continuing to invest in PeopleSoft Applications and Technology to deliver value to your existing PeopleSoft Supplier Relationship Management investment.  Please visit the following website to get more information on what PeopleSoft 9.2 provides for your organization: www.peoplesoft92.com

Monday Feb 20, 2012

Introducing ‘Transparent Punchout’ Capability for PeopleSoft SRM 9.1

We all know that implementing an eProcurement system can save companies millions of dollars by improving spending control, ensuring ordering against negotiated contracts and preventing maverick buying ; but the heart of any ‘world class’ eProcurement product is how catalogs are managed and, by extension, how accurate the Item information is when an item search is executed within the system.

What is a Catalog?

A catalog is a definitive source of supplier product and service information that is typically divided into product categories and is used, in conjunction with pre-negotiated supplier contracts, to return accurate product and pricing information for a requestor.

The main catalog types are:

Internal CatalogsThese are catalogs that are stored locally in the system and can be created internally or uploaded into the system from a supplier or third party content management system.

Web Catalogs – Commonly called Punchout catalogs, these are Catalogs where a requestor would actually leave the eProcurement UI and go to an external supplier website or to a supplier ‘hub’ to order the items. Once the items have been ordered, the information would be brought back into PeopleSoft eProcurement for review, budget checking and submission for approval.

External Catalog – This type of catalog (also known as a ‘Transparent punchout’ or ‘distributed search’) allows requestors to search for products on an external supplier site or supplier hub without leaving the eProcurement UI. The search is executed in the background on the remote site and returns a list of matching products to the eProcurement search page where they can add the item to the cart and continue the ordering process as with other catalog items.

Catalog Flow

This is a visual representation of the various flows that can occur from a local search for a Product or Service. As part of the search process, the requestor can select to search from Internal Catalogs or, using Transparent Punchout, can search against a remote supplier directly or an external hub which can contain information from multiple suppliers. Within eProcurement, the transparent punchout products are displayed in the External Catalog section with a configurable number of Items brought back from the remote supplier or hub based on matching the search request.

The external catalog information will be displayed within the eProcurement search page:


Benefits of Transparent Punchout

The main benefits of having the ‘transparent punchout’ capability are:

  • It provides more accurate product information (since it is real time) especially for highly configured items or variable price items without having to continually upload multiple revisions locally.
  • It allows more control over what users can access without having them leave eProcurement and go to an external website.
  • It places the burden of maintaining the catalog onto the supplier instead of the buying organization.

With the introduction of Transparent Punchout to PeopleSoft 9.1, the Requestor now has single point of entry to Supplier Catalogs whether they are stored locally or accessed remotely from a Suppler site or Supplier hub ensuring Contract Compliance, consistent look and feel and increased control over which Products or Services a Requestor can buy.


About

This blog is dedicated to topics focused on PeopleSoft Applications, including Human Capital Management, Financials, Enterprise Service Automation, Asset Lifecycle Management, Procurement, Supply Chain and Customer Relationship Management.

For information about legislative updates to our PeopleSoft Applications see the PeopleSoft Legislative Updates Blog.

For information about PeopleTools see the PeopleSoft Technology Blog.

Search

Archives
« July 2015
SunMonTueWedThuFriSat
   
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
 
       
Today