Two neat StarOffice Features: taking notes while presenting and collaborative work

Presenting and keeping Notes at a Time with StarOffice

StarOffice 8 update 6 is able to use two screens at a time.

One for a presentation, the other for anything else. This mode allows a presenter to keep notes and have a presentation on a second screen which typically is a beamer.

The precondition for this trick is a graphic card which is able to drive to different screens. Older laptops are able to mirror the LCD laptop screen with the external monitor or beamer. Newer laptop can switch between a mirroring mode and an extended screen.

Windows users can check this in their display settings.


The utility will display the relation ship of the two monitors (Dear english readers: My german Windows doesn't allow to flip to english; sorry for that)

That much about the preconditions.


Please start up your StarOffice, OpenOffice or NeoOffice with a presentation.

Make sure that the second screen is operational.

Pick Menu->Slide Show Settings. You will see the following screen:


Pick the option „Monitor 2“ for selection list „Presentation Monitor“. I assume that your internal laptop screen is monitor 1.

The remaining step is gain the focus on your window with the presentation and hit the F5 key to start the presentation.

StarOffice 9 (OpenOffice 3) are getting even better. The freely available Sun Presenter Console allows to see your notes at the same time. Have a look for the screen shots

 

One more thing...

 

StarOffice 8 Update 5 and earlier versions have a glitch. The older versions don't do a dynamic lookup of the screen topology. This means that a running StarOffice didn't detect that a beamer got added after the StarOffice process was started. Changing the screen topology (connecting, disconnecting monitors on the fly) led to display errors in full screen mode in some configurations.

Using StarOffice for collaborative Document Editing

StarOffice makes it fairly easy to work with a team jointly on a document.

All it takes are the six following steps:

  1. The author prepares the first draft of a document. The author selects the following option before saving the document: “Edit->Changes->Record”

  2. The author makes the document available to the other team members.

  3. Everyone makes the required changes and saves the document under an individual name

  4. The author collects the files with the feed back in one directory along with the original document. The author opens the original document and selects “Edit->Changes->Show”.

  5. The author then selects “Edit->Changes->Merge Documents...” and selects all documents with the new changes. This step is repeated until all the changed documents have been selected.

  6. The author then selects “Edit->Changes->Accept or Reject...”. A dialog box will open listing each change made by the reviewer. The author will then decide to accept or reject the changes. The author will have a consolidated document after having stepped through all the change requests.


The OpenOffice site http://www.openoffice.org is completely redesigned. The forums there have lots of valuable information about all kinds or tricks you can do with OpenOffice or StarOffice. Interested in integrating it into your J2EE or Java stack? The OpenOffice site has well a large section about StarOffice integration points.

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Application tuning, sizing, monitoring, porting on Solaris 11

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