Wednesday Dec 05, 2012

Finding "Stuff" In OUM


One of the first questions people asked when they start using the Oracle Unified Method (OUM) is “how do I find X ?”

Well of course no one is really looking for “X”!! but typically an OUM user might know the Task ID, or part of the Task Name, or maybe they just want to find out if there is any content within OUM that is related to a couple of keys words they have in their mind.

Here are three quick tips I give people:

1. Open up one of the OUM Views, then click “Expand All”, and then use your Browser’s search function to locate a key Word.

For example, Google Chrome or Internet Explorer: <CTRL> F, then type in a key Word, i.e. Architecture

This is fast and easy option to use, but it only searches the current OUM page

2. Use the PDF view of OUM

Open up one of the OUM Views, and then click the PDF View button located at the top of the View. Depending on your Browser’s settings, the PDF file will either open up in a new Window, or be saved to your local machine. In either case, once the PDF file is open, you can use the built in PDF search commands to search for key words across a large portion of the OUM Method Pack.

This is great option for searching the entire Full Method View of OUM, including linked HTML pages, however the search will not included linked Documents, i.e. Word, Excel.

3.  <!--[endif]-->Use your operating systems file index to search for key words

This is my favorite option, and one I use virtually every day. I happen to use Windows Search, but you could also use Google Desktop Search, of Finder on a MAC.

All you need to do (on a Windows machine) is to make sure your local OUM folder structure is included in the Windows Index. Go to Control Panel, select Indexing Options, and ensure your OUM folder is included in the Index, i.e. C:/METHOD/OM40/OUM_5.6

Once your OUM folders are indexed, just open up Windows Search (or Google Desktop Search) and type in your key worlds, i.e. Unit Testing

The reason I use this option the most is because the Search will take place across the entire content of the Indexed folders, included linked files.

Happy searching!






The Workshop Technique Handbook

The #OUM method pack contains a plethora of information, but if you browse through the activities and tasks contained in OUM, you will see very few references to workshops.  Consequently, I am often asked whether OUM supports a workshop-type approach. 

In general, OUM does not prescribe the manner in which tasks should be conducted, as many factors such as culture, availability of resources, potential travel cost of attendees, can influence whether a workshop is appropriate in a given situation.  Although workshops are not typically called out in OUM, OUM encourages the project manager to group the OUM tasks in a way that makes sense for the project.

OUM considers a workshop to be a technique that can be applied to any OUM task or group of tasks.  If a workshop is conducted, it is important to identify the OUM tasks that are executed during the workshop.  For example, a “Requirements Gathering Workshop” is quite likely to Gathering Business Requirements, Gathering Solution Requirements and perhaps Specifying Key Structure Definitions.

Not only is a workshop approach to conducting the OUM tasks perfectly acceptable, OUM provides in-depth guidance on how to maximize the value of your workshops.  I strongly encourage you to read the “Workshop Techniques Handbook” included in the OUM Manage Focus Area under Method Resources.

The Workshop Techniques Handbook provides valuable information on a variety of workshop approaches and discusses the circumstances in which each type of workshop is most affective.  Furthermore, it provides detailed information on how to structure a workshops and tips on facilitating the workshop. You will find guidance on some popular workshop techniques such as brainstorming, setting objectives, prioritizing and other more specialized techniques such as Value Chain Analysis, SWOT analysis, the Delphi Technique and much more.

Workshops can and should be applied to any type of OUM project, whether that project falls within the Envision, Manage or Implementation focus areas.  If you typically employ workshops to gather information, walk through a business process, develop a roadmap or validate your understanding with the client, by all means continue utilizing them to conduct the OUM tasks during your project, but first take the time to review the Workshop Techniques Handbook to refresh your knowledge and hone your skills. 


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