Trends, Products, and Best Practices to Help You Create a Work Made Human Experience

3 tips when moving your HR system to the cloud

Lauren Antone
Product Marketing Manager

Are you thinking about moving your HR systems to the cloud? You’re not alone. 

In 2020, HR was front and center during a year that put the profession to the test. Yet, we continued to see organizations embrace digital transformation, driven by the pandemic to support business resilience and employee needs in a remote work environment.

This year, digital transformation continues to accelerate with 75% of organizations stating it as a priority in 2021, including adopting new technology or business models with the cloud and many updating their talent strategies to support long-term actions. With the 2020s shaping up to be the decade of HR, it’s clear the future of enterprise software is in the cloud. It’s no longer a question of if, but when, how, and with which vendor. While the destination is the same, your journey to the cloud will be uniquely yours. Whichever vendor you choose, whether you do it all at once or piece by piece, here are 3 tips to consider when you make the move.

Recognize the Full Value of Cloud Solutions 

Some organizations start their journey to the cloud by mapping out the business processes they currently have in their customized on-premises systems and then look for a vendor that can replicate them in the cloud. But ask yourself, is that why you are moving to the cloud? To run the same processes, just hosted somewhere else? If all you’re doing is taking what you have today and putting it on the cloud, you’re missing opportunities to deliver new innovation, gain agility, and provide an exceptional employee-first experience over your peers. Sure, you’ll be able to cut costs through reduced infrastructure, staffing, upgrades, and maintenance, as compared to running these systems on-premises, but that’s only part of the value of cloud computing. 

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Standardizing your business processes around industry-leading best practices reduces costs and allows you to run a more streamlined and efficient business. That’s why it’s critical to choose a cloud vendor that offers configuration options to tightly align your HR delivery to the needs of your business. But standardization, combined with flexible configuration not only allows for more streamlined and efficient operations, it alleviates one of the biggest challenges of customized on-premises systems: lengthy and costly upgrades. By standardizing your processes around best practices, you dramatically increase your ability to adopt the latest innovations while keeping your business agile, modern, and supportive of continued growth.

Focus on Value, Not Features

When it comes to vendor selection, there is a common misconception that the best solution is the one with the most features. If that were true, each market would only have one vendor. The vendor with the most features would always win because why would anyone buy from the vendor with the second most features?

But that’s not reality. It’s not about which vendor offers the most features, but rather which vendor can help you solve your business challenges and meet your strategic goals, today and in the future. When you stop counting features, you can instead evaluate which vendor’s solution will help you get to the cloud securely and on-budget, reducing costs and supporting your business’ growth. 

Here are some questions you should be asking your vendors:

  • Will you be able to sustain long-term investment in innovation?
  • Do you provide other enterprise cloud solutions in addition to HCM, like ERP? Learn more: Build resilience with one cloud for HR and Finance
  • How strong is your data security model?
  • Can I move to the cloud in pieces, or am I forced to do it all at once?
  • Do I have flexibility in upgrade timing?
  • Do you provide a platform where I can extend functionality?

Prioritize Employee Experience

Your HR system is unique from others in that every single employee will interact with it. Whether your workforce is in-person, remote, or a hybrid blend, providing exceptional candidate and employee experiences is even more critical now than ever to help them stay productive and engaged. 

But it’s not just about a pretty user interface. Prioritizing employee experience means delivering access to consumer-grade technologies designed to be personalized, intuitive, and engaging. Work applications need to be fast, simple, and socially enabled while being available anytime, anywhere, on multiple devices and empowering employees with self-service capabilities. The best applications have evolved from just automating standard HR processes to become strategic tools for managing talent and helping talent balance their professional and personal lives. Make sure your move to the cloud meets the needs of your employees. Learn how Oracle is helping organizations deliver on employee experience with a move to Oracle Cloud HCM.

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