Add common WebDAV folders to Open/Save As dialog in Office

I guess this post is more about a tip for Microsoft Office then it is Oracle UCM, but I was recently reminded of this handy shortcut.

When you click the Open or Save dialogs in MS Office, you're presented with a default location (like My Documents) along with a set of icons on the side for selecting other common places like the Desktop or My Computer. Any WebDAV folders that you've set up for UCM would be in My Network Places where you can drill down into that instance. But that can several clicks to drill into a folder that you commonly go to. And you can set up shortcuts on the desktop or in My Documents, but maybe you don't want to clutter those places.

There is actually a way to add new folders to that list of common location icons. First browse to the folder you want to add. Then simply hover the mouse over the icons and right-mouse click. You'll be given a choice to add that current folder.

office_shortcut.jpg

And then after you add it, you can highlight it and again right-mouse click to move it up or down in the list.

I've seen this work in Office 2007 and 2003. Not sure how far back this option has been available. And obviously this can work with any type of folder and not just WebDAV ones. So hopefully you'll find it useful for other scenarios as well.

Comments:

Your blog posts are very readable and useful. keep posting. Thanks, Terry

Posted by TJLeach on December 29, 2009 at 07:34 AM CST #

I'm quite certain that the Open and Save (as) dialogs are part of some Windows library and not part of Office (whatever version). The functionality you get there would in that case be depending on your Windows version and from the looks of your screenshot that would be XP and above. (Possibly also in earlier versions but I have no means of testing this.)

Posted by Wim on December 29, 2009 at 10:31 PM CST #

Hey Wim,
In doing a little digging, it looks like it's something supported in Office XP, Office 2003, and Office 2007. And the operating systems it supports are Windows 2000, Windows 2003, and Windows XP. http://support.microsoft.com/kb/826214. The article may be older, but I would guess it would work in Vista and 7 as well. What OS version are you using?

Posted by kyle.hatlestad on December 30, 2009 at 12:25 AM CST #

Hi Kyle, We tried something similar in our HTTPS based UCM instance. Though, we were able to open files from UCM WebDAV folder, we were not able to save new files directly to a UCM WebDAV folder. And as we all know, DIS doesn't shows up in Open/Save either. Can you suggest any way out? Regards, Prateek

Posted by Prateek on March 13, 2010 at 09:44 PM CST #

Hello Prateek, As far as I know, WebDAV should not be limited by HTTPS. But you may want to look at the articles on Metalink regarding the configuration. Perhaps articles 445525.1 or 561499.1 would help.

Posted by kyle.hatlestad on March 15, 2010 at 12:34 AM CDT #

Hi Kyle My question is about webdav, but not related to this topic. I am sorry for that but i cant find any suitable topic to ask my question. I have to use python webdav client library to reach UCM webdav. I managed to do this and i got the document but sometimes it's not enough. When i get the native file with my client, ucm webdav server returns me also a response object that contains header data of the document. But it is so limited. is there any possible way to expand this header object in UCM. Can i reach metadata of the document in that way. If i can get only the Content id, it will be enough too. Regards Dex Willer

Posted by Dex Willer on October 10, 2010 at 12:41 AM CDT #

Hello Dex, Unfortunately, you've found the limitations of the WebDAV specification itself. It does not have the concept of metadata, so it is not implemented in UCM's support of WebDAV. So there really isn't a way of getting at that extra information. Would it be possible to use one of our other API's to do what you want to do? Bex has a nice post on using Remote IntraDoc Client (RIDC) through Python. http://bexhuff.com/2009/04/scripting-oracle-ucm-with-jython. Or maybe a combination of the two. Given the path and filename of the item you receive through webdav, you get the Content ID and metadata through the other API call.

Posted by kyle.hatlestad on October 11, 2010 at 07:14 AM CDT #

Hi Kyle, Is it possible to use Webdav to save pdf files. Opening/saving microsoft office files works very normal with webdav folders. But, when I am trying to save the stuff from my adobe reader, it doesn't even recognizes the webdav folder. So, by some means is it possible to open/save pdf directly from webdav folder. Thanks and regards, DK

Posted by DK on November 02, 2010 at 01:14 AM CDT #

Hey DK, Unfortunately, Adobe Reader doesn't support the WebDAV standard like Microsoft Office does. That is why the webdav folders aren't shown. So until Adobe adds WebDAV support, you won't be able to browse that folder structure. Thanks, Kyle

Posted by kyle.hatlestad on November 02, 2010 at 07:29 AM CDT #

Hi Kyle,
I am not able to see the contribution folder under Browze Content in UCM 11g,though I have enabled Folder_g component,restarted my UCM server..
And hense same with DIS,server is not getting connected and hense no access of contribution folder..
Please tell me where I am lagging??and what I am missing??
Thanks,
Yogita

Posted by Yogita on July 10, 2012 at 04:53 AM CDT #

Hello Yogita,

Make sure you have the correct URL. Here are the docs on the URL patterns: http://docs.oracle.com/cd/E23943_01/doc.1111/e10624/servers.htm#BCFEEGGE

If that still does not work, I would suggest contacting support so they can help troubleshoot.

Thanks,
-Kyle

Posted by Kyle Hatlestad on July 10, 2012 at 08:48 AM CDT #

HI Kyle.
There is no problem with URLs.They are correct..don't know where the exact problem is??
Thanks ,
Yogita

Posted by guest on July 10, 2012 at 09:07 AM CDT #

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About

Kyle Hatlestad is a Solution Architect in the WebCenter Architecture group (A-Team) who works with WebCenter Content and other products in the WebCenter & Fusion Middleware portfolios. The WebCenter A-Team blog can be found at: https://blogs.oracle.com/ ateam_webcenter/

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