By Martin Abrahams on May 30, 2011
The demo server has recently been retired after many years of faithful service. Please contact your local Oracle representative if you would like a demo, or see the demos on the Oracle IRM YouTube channel.
Among the key benefits of Oracle IRM is the tracking of external communications, so I thought it might be interesting to summarise a few facts and figures about our evaluation service - which is, after all, a publicly accessible self-registration IRM service.
Oracle has been running the service for about 3 years now, and it has been used by about 3000 users. So, there are at least 3000 copies of our demo documents out there somewhere - but who is using them currently, and where?
To answer this question, I ran an audit report for the last 7 days. The report tells me that there are about 60 users actively using the service right now. The report tells me that those 60 users are spread across about 15 countries - predominantly the USA and UK, but also in China, India, Brazil, Portugal, Germany, Slovakia, Austria, France, Czech Republic, Ireland and others - as shown in the following map.
New users are self-registering via the simple demo page at a rate of 1 or 2 per day. The last few days have seen new accounts created and used by Forrest in China (an Oracle colleague), Telma in Brazil, and Nonogaki in Japan. Welcome aboard - please send us some feedback. Two more have registered while I've been writing this article.
The log also tells me which users are users which documents, which gives some indication of what interests them most. Here is a glimpse of the activities of the three users mentioned above.
This ongoing accumulation of new users by self-registration demonstrates that IRM can quite easily meet the needs of external communication and collaboration without creating an administrative burden. We just sit back and let users register themselves - although in a real deployment we obviously recommend manual and/or automated approval processes for new accounts.
In fact, we don't do any manual rights admin for the new users. The self-registration process grants each new user the rights we want them to have, and those rights apply to pre-existing content as well as any new content we might make available - or that users seal for themselves. We set up a policy framework three years ago, and users just come and go over time without us needing to change anything.
The only time we intervene manually is when we're using the evaluation service to host a formal proof of concept and we want to explore capabilities that the simple demo does not cover.
On top of the admin benefits of self-service, the above facts and figures demonstrate that those of us who run the evaluation service have a powerful insight into who is using and creating sealed documents, how they are using them, how often, where, and when.
In amongst all the end of year activity we've been able to start the creation of some new YouTube video's of the Oracle IRM 11g release. First on the agenda was to show the core features of Oracle IRM with the new 11g server.
We also created a demonstration of the simple ways content can be secured without any training on the end users part and without impacting their existing day to day practice of using sensitive information. Have a look at this video...
As part of the videos recently released on our new YouTube Channel we recorded a simple demonstration of how Oracle IRM can use NT Authentication to authorise users access to sealed documents and how the IRM server can import user and group information from Microsoft Active Directory.
I'm working on some new demo's of the IRM technology to host here. I will be showing how Oracle IRM can protect HTML and images (GIF, JPG, PNG) in the context of a portal or an online application such as online banking. Also i'll soon have a video overview of how our IRM solution integrates with the Oracle Content Management solution.
But whilst researching information for these demo's I found a nice flash presentation that was made last year and does a good job of explaining the issues that IRM solves, have a look!
Oracle IRM protects and tracks your sensitive information no matter where it goes. It combines business friendly encryption with role based usage rights and auditing.