Friday Feb 02, 2007

Messaging Server 6.3 Spotlight: Messaging Archiving

As we get closer to releasing Messaging Server 6.3 (part of Communications Suite 5), I thought I'd provide a bit more detail on some of the major feature enhancements. This entry focuses on Message Archiving, also known as AXS-One Archiving.

What Is Message Archiving?

A message archiving system saves all or some specified subset of incoming and outgoing messages on a system separate from Messaging Server. Sent, received, deleted, and moved messages can all be saved and retrieved in an archive system. Archived messages cannot be modified or removed by email users so the integrity of incoming and outgoing is maintained.

How Is the Archiving Support Provided?

In 6.3, Messaging Server supports archiving through the AXS-One archive system.

How Is Message Archiving Useful?

There are two ways to look at archiving, compliance and operational. Compliance archiving is used when you have a legal obligation to maintain strict retrievable email record keeping. Selected email (selected by user(s), domain, channel, incoming, outgoing and so on) coming into the MTAis copied to the archive system before being delivered to the message store or the internet. Archiving can be set to occur either before or after spam and virus filtering. Operational archiving is used for mail management purposes, for example to reduce storage usage on the Messaging Server message store by moving less used (older) messages to an archiving system which uses lower cost storage (that is, an alternative for data backup). Note that compliance and operational archiving are not exclusive. That is, you can set up your system so that it does both compliance and operational archiving.

Where Can You Get More Information?

The Messaging Server 6.3 Administration Guide will have overview information on message archiving. The Message Archiving Using the AXS-One System technical note will contain detailed deployment instructions. As usual, you'll be able to get these docs through the docs.sun.com web site, or better yet, through the Communications Suite Hub Library tab.

Note: If you have access to the Beta, you can read the AXS-One technical note now at (sorry for those who don't, it's password protected):

http://docs.sun.com/app/secure/doc/819-6991

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Reporting about Unified Communications Suite Documentation, including news, Comms 101, documentation updates, and tips and tricks.

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