By Melissa Centurio Lopes on Dec 08, 2015
By: Garrett Harley, Director, Engineering & Construction Strategy, Oracle Primavera
When a kitchen appliance isn’t behaving as it should, it’s best to consult the manual. That’s if you can find it. In the digital, searchable, online world, it is easy to forget how much valuable information is hidden away. Until someone really needs it.
Multiply this problem by thousands and the difficulties in the maintenance of large capital assets become clear. Information needed by maintenance engineers might be in the architect’s drawings, the engineer’s calculations or in any documents from thousands of suppliers. It might be in the notepad of Bob, who heads up electrical engineering, his team made some changes to the set-up of the security schematics. Where is he? And where is the information?
The problem is that it might even have been mentioned in any number of project meetings and even the handover meetings between the construction contractors and the owner-operators. But where was the information captured?
With many different specialists (Bob#1, Bob#2, Bob#3, etc) working on a single capital asset, information gets stuck behind ‘tribal’ boundaries and sits in silos. Bob’s scenario is all too frequent and the complexity throughout the project lifecycle is magnified.
A lack of clear, consolidated, searchable data on components, materials and construction techniques can making maintaining buildings highly inefficient. It also creates a risk of the building being poorly maintained. Mistakes here lead to costly reactive work further down the road. It’s not a good place to be.
But there are better ways to manage the hand-over of large-scale capital assets. There are tools available that allow the main contractors to capture all the data in a coherent but flexible workflow. With so many people involved in a large project, keeping track of all the adjustments – it can make maintenance a lot easier, creating massive savings in the lifetime cost of the asset and more to the point – fewer ‘where’s Bob’ moments.
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