Chicago Public Schools Increases Project Productivity, Saves Millions with Oracle Solutions

Chicago Public Schools significantly improved project management processes, project tracking, and the oversight of a US$600 million capital improvement program with the help of Oracle's Primavera P6 Enterprise Project Portfolio Management and related Oracle applications.

As the third-largest school system in the country, Chicago Public Schools implemented Primavera P6 Enterprise Project Portfolio Management as part of a larger upgrade to Oracle E-Business Suite 12.1. The school system launched the solutions to gain better visibility into project status and improve management of some 1,000 remote personnel during a time of extreme constraints on budget and staffing resources.

At the time of the software implementations the school district was managing about 175 active capital projects worth approximately US$1.4 billion. But managers lacked the tools to closely monitor and control a large percentage of those initiatives. For example, the school system had developed approved baseline schedules for only 14 of the projects, and just 5 of those schedules had been updated more than once, according to Cory Davis, director of capital renovation and new construction for Chicago Public Schools.

As a consequence, managers classified 28 percent of projects as behind schedule and over budget. Even taking regular status snapshots of all the projects that were underway was difficult. Davis says he used to devote three weeks to aggregating individual project logs to produce one common progress report.

Millions in Cost Savings

Project visibility and control have significantly improved with the combination of Primavera P6 Enterprise Project and Portfolio Management, Primavera P6 Analytics, and other Oracle applications. Because the new project portfolio management platform acts as a central source for all project information, Davis now can develop a comprehensive status report in about five minutes by pulling the data together in a new electronic dashboard.

The new solutions also reduce project cycle times, increase the overall efficiency of the project-management staff, enable the school to manage all aspects of project from single customized dashboard, and provide tools for closely tracking actual performance against baseline plans. Together these capabilities alone are helping Chicago Public Schools save about US$4.25 million per year, Davis says.

Read more about how Chicago Public Schools is benefiting from Primavera P6 Enterprise Project Portfolio Management, view a video of Cory Davis talking about the project or view a Webcast featuring Davis and other industry experts.

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