Tuesday Nov 26, 2013

Enabling Public Sector Efficiency, Transparency

Written by: Paul Bender – Director, Public Administration Strategy, Oracle Primavera

Whether focused on infrastructure, public safety, healthcare or education, public sector organizations face some common and complex challenges in today’s environment, most related to limited funding, oversight and transparency and the increasing and immediate demand to construct new or upgrade existing systems and services.

Public sector entities—and their engineering and construction consultants— must find ways to operate within the given budgets while still meeting the growing needs of constituents.

These entities must answer pointed questions: Given the present budget environment, how does a public works agency determine which program(s) to terminate or downsize to avoid minimal disruption to citizen services? How can an airport authority develop better program oversight and transparency? Is a university system able to model program and portfolio risk so it can create contingency plans? Are there ways that every public entity can reduce waste and inefficiency through better contractor/vendor management? project management best practices in the public sector

No doubt, technology tools can help. Today’s program management solutions, in particular, can help any organization determine where to invest capital that drives greater constituent or agency value, captures inventory for projects and programs, provides oversight for mission objectives…or all of the above.

Program management technology is an enabler designed to improve strategic investment decisions around resource allocation and maintenance. It’s the foundation for facilitating the three strategic drivers—financial discipline, operational efficiency and risk management—that characterize the success of any business regardless of size, scope or market segment. Using technology to enable these three strategic drivers will drive better coordination, compliance and control so that public sector entities and their E&C teams can meet the demands of constituents, stakeholders and regulators in a timely, affordable manner.

Already airport authorities, transportation agencies, universities, healthcare systems and public works organizations have applied program management solutions to make the most of limited funding, meet oversight and transparency metrics and reduce waste and inefficiency.

Read the complete online magazine here.

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Friday Nov 15, 2013

Enabling Cloud-Based Project Visibility at the University of Utah

With an eye on transparency and financial discipline, the University of Utah in Salt Lake City has taken a cloud-based approach to manage its over 300 capital projects totaling more than US$900 million. cloud-based project portfolio management solution

The University of Utah is a leading education and research institution that serves more than 33,000 students. It offers more than 90 undergraduate degree programs and more than 100 fields of study at the graduate level, including law and medicine.

Maintaining aging facilities and constructing new facilities to meet the needs of the students, educators and researchers is a continuous and complex task. For years, the University of Utah’s Facilities Management department had used an in-house database for construction project tracking. In an effort to improve project visibility and enable more stringent financial controls, the university deployed Oracle’s cloud-based Primavera Unifier project management system.

Greg Colf, senior business systems analyst in Facilities Management at the University, recalls, “We went from a simple database system with limited access to a cloud-based, robust cost management and contract control system that provides greater flexibility to end-users, reduces IT management costs and enables project transparency.”

The University integrated Primavera Unifier with its PeopleSoft Financial environment to manage contracts, automate payments to vendors and ensure fiscal transparency.

In the near future, the university plans to integrate its Primavera Unifier system with facility operations, maintenance management and geographic information systems for greater data management, transparency and sharing opportunities.

Read the complete article here.

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Monday Nov 11, 2013

EPPM Is a Must-Have Capability as Global Energy and Power Industries Eye US$38 Trillion in New Investments

“The process manufacturing industry is facing an unprecedented challenge: from now until 2035, cumulative worldwide investments of US$38 trillion will be required for drilling, power generation, and other energy projects,” Iain Graham, director of energy and process manufacturing for Oracle’s Primavera, said in a recent webcast. He adds that process manufacturing organizations such as oil and gas, utilities, and chemicals must manage this level of investment in an environment of constrained capital markets, erratic supply and demand, aging infrastructure, heightened regulations, and declining global skills. In the following interview, Graham explains how the right enterprise project portfolio management (EPPM) technology can help the industry meet these imperatives. Project Portfolio Management Solutions for Capital Projects

Q: Why is EPPM so important for today’s process manufacturers?
A: If the industry invests US$38 trillion without proper cost controls in place, a huge amount of resources will be put at risk, especially when it comes to cost overruns that may occur in large capital projects. Process manufacturing companies must not only control costs, but also monitor all the various contractors that will be involved in each project. If you’re not managing your own workers and all the interdependencies among the different contractors, then you’ve got problems.

Q: What else should process manufacturers look for?
A: It’s also important that an EPPM solution has the ability to manage more than just capital projects. For example, it’s best to manage maintenance and capital projects in the same system. Say you’re due to install a new transformer in a power station as part of a capital project, but routine maintenance in that area of the facility is scheduled for that morning. The lack of coordination could lead to unforeseen delays. There are also IT considerations that impact capital projects, such as adding servers and network cable for a control system in a power station. What organizations need is a true EPPM system that’s not just for capital projects, maintenance, or IT activities, but instead an enterprisewide solution that provides visibility into all types of projects.

Read the complete Q&A here and discover the practical framework for successfully managing this massive capital spending.

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