Making Markups Easy: Layers and Filters
By Jeffrey Chapman on Jan 20, 2011
What do I love about these two features? They make the life of a reviewer easier. If you've never used these features, you'll see that they are both great for both usability and access to information... particularly post-markup creation.
Markup Layers: Within a single markup file there is the capacity to create layers. For those who are familiar with layers in CAD, this notion is probably a familiar one. When a user annotates a file, they're putting different markup entities on to the display, intended for whoever will look at the markup. It's possible that there could be many entities placed, and some may be applicable for one audience or topic, and others for another. For someone who must consume this information, it's not always obvious which is which.
This is where markup layers come in. In AutoVue, you create different layers in the markup file, defining each layer in a way that makes sense (for example: by engineering discipline). Set your active layer, and when you create your markup entities they are automatically placed on that layer. Give each layer a specific color, and entities on that layer are then easy to distinguish from others. Of course, if you accidentally put a markup on the wrong layer, it's easy to move it to the correct layer.
One thing to mention though: if you need to have different security on your markup comments, depending on user access, then it is better to store this in separate markup files.
Filters: Sometimes, a reviewer will have a lot of markup entities displayed. This is pretty easy to come across when working with a multi-page document, and where you have numerous markup files open simultaneously. It can be information overload, so how do you trim this down and see what you need to see? Simple: Use a filter.
Through AutoVue you can filter the markup entities out based on author, entity type, date modified, page, or layer even. Need to see the markups that Bob made a week ago? No problem. Want to show only text/leader information? Easy. Once a filter is applied, you can also tell when a filter is on as a filter icon will show in the markup tree.
So if you are facing a markup clutter, try these out to make your life just that much easier.