Tuesday Apr 24, 2012

Digital stamps - Easy approval and rejection

It's hard to beat the satisfying 'thump' a stamp makes on paper when you approve or reject a document, but when you move to a digital process you still need to visually indicate the approval or rejection of a document, even if you no longer have a physical piece of paper to stamp.

Our recent 20.2.0 release of AutoVue includes a number of capabilities that make it easy to incorporate digital stamps into your digital document management processes, whether it's to add an approval or rejection of the document at the end of the process, or to track the status throughout the document's lifecycle.

Our new stamp designer makes it easy to create stamps that closely match traditional ink stamps, and that incorporate data from external document management systems - project/case #s, status, approval dates, etc.  The stamps can be designed to have a specific physical size, and can include any required images or graphics, making it easy to ensure compliance with the appropriate legislation and regulations.

If the designer chooses, the stamp can be set up to allow modification of some of all fields, so users can change attribute values in their enterprise systems - allowing someone to approve or reject a document directly while reviewing the document and it's associated changes.

Stamps can also be created programmatically, so when AutoVue is integrated into a document or case management system it is easy to automate the stamping process - allowing people to automatically stamp all of the documents associated with a particular case, project, or submittal in a single operation.

About the only thing our stamping solution doesn't give you is that satisfying 'thump'.   Maybe in our next release!

About

The authors of this blog are members of the AutoVue Enterprise Visualization team at Oracle. The views expressed on this blog reflect those of the members and do not necessarily reflect the views of Oracle.

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