Tuesday Feb 11, 2014

Attention Oracle Mexico Payroll Customers: 2013 Year End Phase 1 Patches have been Released!



The Oracle Mexico Payroll 2013 Year End Phase 1 patches have been released and are now available on My Oracle Support.


R12.0 Patch 17941884:R12.PAY.A
R12.1 Patch 17941884:R12.PAY.B


Please note:
- These patches include both the 2014 Year Begin (Patch 17924551:R12.PAY.x) and 2014 ISR Tax Rates (Patch 18050606:R12.PAY.x) patches. Therefore, it is not necessary to also apply these separately if you have not already done so.
- These patches are different from all other statutory updates (there are additional post installation steps), so please be sure to carefully read the entire patch readme before beginning to install these patches to ensure successful processing.

Here are a few highlights of this patch release:

- CFDI Payroll Payslip XML Interface: The 2014 ISR tax legislation mandates that employers generate employee payroll payslips in XML format in order to get the CFDI (Certificado Fiscal Digital por Internet - Internet Digital Fiscal Certificate) from the government agency SAT. These patches deliver the components to allow customers to generate XML payslips.
Important Notes regarding the CFDI Payroll Payslip XML Interface:
- There are mandatory setup steps after applying this patch. Please read the entire Functional readme for details.
- The CFDI Payroll Payslip XML Interface delivered in this patch includes only mandatory fields. Those fields are described in the XML layouts posted by the government.
- The optional XML fields and several enhancements to this functionality will be delivered in the 2013 Year End Phase 2 patch.
- To comply with the statutory requirements, this functionality generates one XML file per payslip. However, it also generates a single XML file with all the employee payslips.
- State tax updates: The state tax rate has been increased to 3.0% for Distrito Federal, Mexico and Puebla states, effective January 1st, 2014.

Please see the patch readmes on My Oracle Support for functional details and full patch install instructions.
Doc ID 1597562.1 - 2013 MX Payroll Year End Phase 1 Rel 12.0
Doc ID 1597597.1 - 2013 MX Payroll Year End Phase 1 Rel 12.1

For complete details on the Oracle Mexico Payroll Year End Patching Schedule, see My Oracle Support Doc ID 975677.1: Mexico HRMS 2013 Year End Patch Release Schedule.

Thursday Feb 06, 2014

Attention Oracle UK Payroll Customers: Year End 2013 / Year Begin 2014 Patches Have Been Released!


On completion of this year's UK Early Adopter Programme (EAP) the following Oracle UK Payroll Year End 2013 / Year Begin 2014 patches are now available to download and apply via My Oracle Support:

R11i Patch 17964873 - This is an HRGlobal patch

This patch will provide the changes required for processing the UK 2013-2014 Year End returns. It delivers the following changes:
  • P60 Changes
  • FPS fixes.
Post Install Steps need to be run after patch installation. The patch Readme has important installation, setup instructions and guidelines.

Doc ID 472794.1: UK Payroll Mandatory Patches (11i) has been updated with this information.

R12.0 Patch 18100149:R12.PAY.A - This is an HRGlobal patch
R12.1 Patch 18100149:R12.PAY.B - This is an HRGlobal patch




These patches will provide the changes required for processing the UK 2014 Year End returns and the legislative updates from 6th April 2014. These patches also include Real Time Information changes for April 2014. It delivers the following changes:

  • Autumn Statement Changes
  • Student Loan Changes
  • Start of Year Changes
  • Real Time Information Changes
  • Employer Payment Summary
  • Full Payment Summary
  • P60 Changes
  • EAP Bug fixes.

Post Install Steps need to be run after patch installation. The patch Readme has important installation, setup instructions and guidelines.

For further details, please refer to Doc ID 1610646.1: UK legislative Changes for end of tax year 2013/14, the start of tax year 2014/15 and the Real Time Information changes effective from April 2014.

Doc ID 551753.1: UK Payroll Mandatory Patches (R12.0) and Doc ID 862407.1: UK Payroll Mandatory Patches (R12.1) have been updated with this information.

To assist in planning for additional Year End patches, review Doc ID 1617628.1: Release Schedule for Legislative patches for UK for tax year 2013-2014/2015.

If you encounter any issues with these patches, please raise a Service Request via My Oracle Support with Oracle Payroll Support.

Thursday Jan 23, 2014

North American Payroll - Year End Reminders

By now you probably have a good start on your North America payroll year end processing, and are getting ready to issue 2013 employee tax statements.  Soon after that will come the governmental tax filiings.

This is just a reminder of the year end patches, documentation, and other resources available to you as you complete the North America payroll year end on Oracle EBS Payroll.

PATCHING

US & Canada End of Year Phase 1 2013 released 10/1/2013 -
Patch Numbers:
11i - 17535554
12.0 - 17535555:R12.PAY.A
12.1 - 17535555:R12.PAY.B
US & Canada End of Year 2013 Phase 2 released 12/16/2013 -
(End of Year 2013 Phase 2 includes the End of Year 2013 Phase 1, US Q4 2013 as well as the Year Begin 2014 statutory updates.)
Patch Numbers:
11i - 17955551
12.0 - 17955555:R12.PAY.A
12.1 - 17955555:R12.PAY.B
US & Canada End of Year 2013 Phase 3 released 1/15/2014 -
(End of Year 2013 Phase 3 includes the End of Year 2013 Phase 1 and 2 as well as Year Begin 2014 statutory updates.)
Patch numbers:
11i - 18075555
12.0 - 18075556:R12.PAY.A
12.1 - 18075556:R12.PAY.B
Mexico Payroll Year Begin 2014 released 12/31/2013 -
Patch numbers:
12.0 - 17924551:R12.PAY.A
12.1 - 17924551:R12.PAY.B
Mexico 2014 ISR and Subsidy for Employment Tax Rates released 1/9/2014 -
Patch numbers:
12.0 - 18050606:R12.PAY.A
12.1 - 18050606:R12.PAY.B

IMPORTANT:  For each of the patches that you need, make sure to review the patch Readme for important installation information.


DOCUMENTATION

Refer to the My Oracle Support Doc ID 1577601.1 "North American Year End 2013 / 2014 Year Begin Patch Information and Useful Links" for links to the functional patch readmes, End of Year Processing guides, Mandatory Patch lists, and other helpful documentation including information on the year end W2 and 1099R forms.


OTHER RESOURCES


Year End Advisor Webcasts
Archived 2013, 2 sessions recorded:

  • EBS North American Payroll Year End Process Flow  (November 20, 2013)
  • EBS Oracle Payroll North American Year-End Updates - 2013  (October 9, 2013)

These recorded webcasts can be accessed via the My Oracle Support Doc ID 1455851.1 "E-Business Suite HCM Advisor Webcast Schedule and Archived Recordings".

My Oracle Suport Communities:  Payroll-EBS
This is a great place for you to go for quick answers to functional and technical questions. It's an open forum where you can ask questions and share YOUR expertise with others by answering questions. The communities are monitored and updated not only by Oracle Support, but also by other Oracle EBS users.

North American Payroll World
Payroll World is an email distribution list for North American Oracle Payroll customers used to quickly disseminate information regarding product updates, patches, and statutory changes. To subscribe to this email distribution list, send e-mail with your contact name, CSI number, and company name to cshrdev_uk@oracle.com.

Last year, the Oracle North American Payroll World distribution list completed a transition from a traditional email distribution list to an Oracle Beehive Online Group. Please note that in order to become a member of the new Beehive Online group, you will need to have an active account on OTN (Oracle Technology Network), or if you already have an OTN account, your current email address MUST match the one associated with that account.
To create an account or to confirm your email address, go to MyProfile (https://myprofile.oracle.com).
Also, as the Oracle North American Payroll World email announcements are being sent by email ID cshrdev_uk@oracle.com, it may need to be added to your address book.

Wednesday Dec 04, 2013

HCM: UK Payroll 2013/2014 Tax Year Update Customer Seminars

Attention United Kingdom Payroll Customers! 

As in previous years, Oracle UK Payroll Support is providing customer seminars on the legislative updates for completing processing for the 2013/14 tax year, implementing legislative changes, and new RTI processes from April 2014. You have the option of either a WebEx or Oracle office-based seminar.

WebEx Seminar:

Date: Wednesday 22nd January 2014            Time: 10.30 London (GMT), 11:30 Berlin (GMT+1), 05:30 New York (EST),  03:30 Denver (MST)

To register to attend this webcast, please go to E-Business Suite HCM Advisor Webcast Schedule Doc ID 1455851.1 and follow the instruction details.  Alternatively, you can directly register here.

This Webcast will be an hour long session detailing the UK Legislative changes and changes to processing.

Office-Based Customer Seminars :

The agenda for each of the Office based seminars will be similar to previous years and will cover the requirements for legislative changes and new RTI processes from April 2014.

Agenda

  • Registration and Coffee
  • Legislation Update & New Functionality
  • Oracle Payroll – RTI Processes and Start of Year
  • Questions 
  • Close

All seminars will take place in Oracle Offices and the scheduled dates are:

Wednesday 29th January 2014           Henley Suite, Thames Valley Park, Reading
Wednesday 5th February 2014           Linlithgow Offices, Scotland
Wednesday 12th February 2014         Hockley Suite, BVP, Birmingham 
Wednesday 19th February 2014         Henley Suite, Thames Valley Park, Reading    

The Sessions will start at 10:30 am, registration 15 minutes earlier.
Each session will last for approximately 2 1/2   hours.  There is no charge for attending the seminars.

To register for the office based seminars, please send the following information to Karen Dray  by 11th December 2013:

Information Required:

Company Name
Preferred Date / Time
Alternative Date / Time 
Name (s) of attendee(s) - (up to 3) including Email addresses to confirm attendance

Due to the popularity of these seminars and our expanding customer base, this year we must again restrict registration to 3 attendees per company.
Places will be allocated on a 'first come, first served basis'.  To ensure you are able to attend your preferred session, please respond as early as possible.

Please contact Karen Dray if you have any queries about the seminars.

Friday Nov 29, 2013

HCM: Mexico Year End Information

Attention Mexico Payroll Customers!   We would like to make you aware of several important points.

A. Important End of Year Patch Information
B. Mandatory Patch Information for Oracle Mexico Payroll
C. Regulatory/Statutory Support for Release 11i EBS Payroll

A. Important End of Year Patch Information

Please note the following:

The Oracle Mexico (MX) Payroll Year End/Year Begin patches are released separately from the US and Canada Year End patches.
The Americas Year End patches do not contain the Mexico Year End updates.
Global customers need to apply both the Mexico Year End/Year Begin patches and the US and Canada Year End patches.

Important Year End Prerequisite Information for Mexico Payroll customers:

* HRMS Release Update Pack 11 for 12.0 (patch 16077077) is a mandatory prerequisite for Year End 2013/Year Begin 2014 for R12.0 customers.
* HRMS Release Update Pack 6 for 12.1 (patch 16000686) is a mandatory prerequisite for Year End 2013/Year Begin 2014 for R12.1 customers.

End of Year 2013 Mexico Payroll Patch Release Schedule:

The patch release schedule for 2013 Year End/2014 Year Begin patches for Oracle Mexico Payroll is as follows:

  • December 15, 2013: End of Year 2013 Phase 1
    - this patch will include Mexico payroll bug fixes and is mandatory for year end processing.
  • December 31, 2013: Year Begin 2014 Patch
    - this patch will include minimum wage and ISR Tax rate updates and is mandatory for existing customers.
  • January 31, 2014: End of Year 2013 Phase 2
    - this patch will include phase 1 and Year Begin patch content plus any other statutory update posted after Year Begin.


Notes:
- This is a tentative schedule and may vary depending on the legislative postings in order to provide timely patch releases to Mexico Payroll customers.
- For complete details on the Oracle Mexico Payroll Year End Patching Schedule, see Doc ID 975677.1.

B. Mandatory Patch Information for Oracle Mexico Payroll:

For the complete R11i Payroll Mandatory Patch List, see Doc ID 941673.1.
For the complete R12.0 Payroll Mandatory Patch List, see Doc ID 941742.1.
For the complete R12.1 Payroll Mandatory Patch List, see Doc ID 941743.1


C. Regulatory/Statutory Support for Release 11i EBS Payroll

Please note that Mexico statutory legislative support for Release 11i customers ends November 30th, 2013. For further details, please see: When Is Statutory Legislative Support for Payroll Going To End For Release 11i  Doc ID 1384995.1.

Payroll World is an email distribution list for North American Oracle Payroll customers used to quickly disseminate information regarding product updates, patches, and statutory changes. To subscribe to this email distribution list, send e-mail with your contact name, CSI number, and company name to cshrdev_uk@oracle.com

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