Thursday May 01, 2014

US HRMS Customers Needing to Comply with 2014 OFCCP Section 503 & VEVRAA Regulations

On August 27, 2013, the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) announced a Final Rule that makes changes to the regulations implementing Section 503 of the Rehabilitation Act of 1973 as amended (Section 503) at 41 CFR Part 60-741. Section 503 prohibits federal contractors and subcontractors from discriminating in employment against individuals with disabilities (IWDs), and requires these employers to take affirmative action to recruit, hire, promote, and retain these individuals. The Final Rule strengthens the affirmative action provisions of the regulations to aid contractors in their efforts to recruit and hire IWDs, and improve job opportunities for individuals with disabilities. The Final Rule also makes changes to the nondiscrimination provisions of the regulations to bring them into compliance with the ADA Amendments Act of 2008.

The U.S. Department of Labor’s Office of Federal Contract Compliance Programs also announced a Final Rule that makes changes to the regulations implementing the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), as amended at 41 CFR Part 60-300. VEVRAA prohibits federal contractors and subcontractors from discriminating in employment against protected veterans, and requires these employers to take affirmative action to recruit, hire, promote, and retain these veterans. The Final Rule strengthens the affirmative action provisions of the regulations to aid contractors in their efforts to recruit and hire protected veterans and improve job opportunities for protected veterans.

The OFCCP published the Final Rule in the Federal Register on September 24, 2013, which became effective on March 24, 2014. However, current contractors with a written affirmative action program (AAP) already in place on the effective date have additional time to come into compliance with the AAP requirements: they can maintain that AAP for the duration of their AAP year. Such contractors are required to update their affirmative action programs to come into compliance with the requirements of subpart C of this final rule at the start of their next standard twelve month AAP review cycle.

Under the new Section 503 regulations, federal contractors are required to extend three separate invitations to applicants or employees to optionally self-identify their disability status:

  • Pre-Offer: All applicants must be offered an invitation to self-identify as individuals with a disability whenever the applicant “applies or is considered for employment.” To accommodate this requirement, a new page "Disability Information" that offers candidates the opportunity to self-identify their disability status when applying for a new job is being delivered as part of the Oracle EBS iRecruitment product. This page will be made available as part of the External candidate job application flow for external applicants.
  • Post-Offer: After the offer of employment, as the applicant begins job duties, contractors must extend another invitation to voluntarily self-identify as an individual with a disability. A new form CC 305 must be offered as part of the new hire “paper work”.
  • Existing Employees: All federal Contractors must invite all current employees to voluntarily self-identify as an individual with a disability at least once every 5 years using the language prescribed by the OFCCP in new form CC 305.

Under the new VEVRAA regulations, federal contractors are required to extend two separate invitations to applicants / employees to optionally self-identify their veteran status:

  • Pre-Offer: Prior to extending a job offer, all applicants must be offered an opportunity to self identify as a “protected veteran”. To accommodate this requirement, a new page called Veteran Information for candidates to self identify as a protected veteran when applying for a new job is being delivered as part of the iRecruitment product. This page will be available to external applicants only. Veteran information for internal applications will be defaulted based on the data provided in the HR system and the candidate could be directed to the HR self identification form if they desire to change any information.
  • Post-Offer: After the offer of employment, but before the applicant begins job duties, contractors must extend a second invitation to voluntarily self-identify their veteran status.

To accommodate the Section 503 and VEVRAA Post-Offer requirements, the following US HR one off patches have been released for Release 12.1 customers that contain a new Employee Self Service pages: Disclose Disability Status and Invitation to Disclose Veteran Status.  These pages contain enter-able PDF forms containing the language required by the regulations where users can optionally make a selection and submit it as part of Employee Self Service.


Patches:

18410751:R12.PER.B - For Release 12.1 customers who have applied: 

  • R12.1 HRMS RUP6 18598262:R12.PER.B - For Release 12.1 customers who have applied R12.1 HRMS RUP5

The above patches also contain a new report 'US OFCCP Disability/VEVRAA Audit Report' to assist customers in the event they are selected for a compliance audit by the OFCCP. This new report can be used to generate an audit report containing employee disability and veteran status information. Please note that this new report provides audit details for employees only; it does not report applicant data.


Please see the following readmes on My Oracle Support for full details**:

**Note: The functional readmes listed above do not contain detailed patch installation instructions. Please refer to the applicable patch readme available in the patch download area on My Oracle Support for the patch installation instructions.

Oracle Development is targeting mid-May to release one off US HR patches for Release 11i and 12.0 customers.

For further details on the new regulations and what Oracle Development is delivering to accommodate these regulations, please also see :

Please note that a one off patch is being released separately for the Oracle iRecruitment product to accommodate the pre-offer requirements for applicants. More information on the iRecruitment patch can be found in My Oracle Support

Tuesday Jan 07, 2014

Mark Your Calendars for January HCM Webcasts

Webcast.jpg

The various HCM Support teams have announced six upcoming webcasts for January 2104.  Join us for these webcasts on the following topics:

        • HCM Technical Analyzer Script (New) - EMEA Timezone
        • HCM Technical Analyzer Script (New) - US Timezone
        • HCM Global Deployments
        • UK Tax Year End 2013/2014 Seminar
        • OTL Technical Analyzer Script (New) - EMEA Timezone
        • OTL Technical Analyzer Script (New) - US Timezone

See below for more details and how to register.

Webcast: HCM Technical Analyzer Script (New)
Date:  
EMEA Timezone: January 15, 2014 at 9 am GMT, 10 am Europe, 2:30 pm India

Date: US Timezone: January 15, 2014 at 1 pm Eastern, 11 am Mountain, 10 am Pacific

HCM Proactive Support is announcing a new Intelligent and proactive diagnostics script: "HCM technical Analyzer". The Analyzer / Health Check / Data Collections tool is a PL*Sql script which checks the E-Business Suite environment and, depending on the results, the tool will display diagnostic advice and proactive recommendations. This script will be helpful for both customers and support.

TOPICS WILL INCLUDE:

  • Overview of HCM Technical Analyzer
  • Setup and documentation
  • Demo (run from SQL & Concurrent Process)
  • Review the output
  • Exadata and how it relates to SuperCluster
  • Known issues and how to stay up to date on them

Webcast: HCM Global Deployments 
Date: 
 January 21, 2014 at 8 am Eastern, 1 pm GMT, 2 pm Europe, 6:30 pm India

This session is recommended for technical and functional users who would like to learn more about the Global Deployments functionality in Oracle HCM.

TOPICS WILL INCLUDE:

  • Transferring an employee to another Business group
  • Checking the data in both Business groups
  • Returning the employee to his original Business Group

Webcast:  UK Tax Year End 2013/2014 Seminar
Date: 
 January 22, 2014 at 10:30 am GMT, 11:30 am Europe

This session will highlight the technical and legislative changes affecting the forthcoming tax year end (2013/14) and payroll processing for 2013/14. It will detail new legislation effective from 6th April 2014, including changes to PAYE & NI. This session will also set out the RTI processes for completing the 2013/14 tax year and moving into 2014/15.

Webcast: OTL Technical Analyzer Script (New)
Date: 
EMEA Timezone: January 22, 2014 at 9 am GMT, 10 am Europe, 2:30 pm India

Date: US Timezone: January 22, 2014 at 1 pm Eastern, 11 am Mountain, 10 am Pacific

This session is recommended for OTL technical/functional implementers and end users who have administrative/setup role on OTL and work service requests with Oracle OTL Support. OTL Product Support is announcing the new Proactive Diagnostics Script: "OTL Analyzer". This script will include many helpful sections including what current OTL_Diag.sql script has been providing in addition to new sections. The script fully scans your OTL Setup, and proactively provides reminders/comments/warnings/errors about areas that might cause potential problems in your environment.

TOPICS WILL INCLUDE:

  • Introduction and Benefits of OTL Analyzer
  • Setup Steps
  • Demo (SQL & Concurrent)
  • Exploring the Output
  • References

REGISTER.jpg
Further details and links to register for all of these sessions are in Doc ID 1455851.1

Tuesday Oct 29, 2013

HCM: North America: Year End Knowledge Content References

As we all know, the next couple of months will be busy ones for the Payroll and IT department in relation to preparing for Year End,as a means of assisting you to find documented knowledge in reference to North American (NA) Year End, the following reference guide has been put together:

General Knowledge:

  • Doc ID 404478.1 Americas (US, CA, MX) HCM High Priority Alert
  • Doc ID 1577601.1 North American Year End 2013 / 2014 Year Begin Patch Information and Useful Links.
    • Monitor this note as it will be updated as new information becomes available

NA Year End Processing:

Patching :

  • Document 216109.1 - Oracle Human Resources (HRMS) Payroll North America Annual Patching Schedule
  • Document 1160507.1 - Oracle E-Business Suite - Consolidated HRMS Mandatory Patch List
  • Document 1144633.1 - US Year End Patch Flow Advisor: E-Business Suite (EBS) Human Capital Management (HCM) for US Legislation patching

2013 YE Phase I Readme's

US

CA

Known Issues / How To:

Document 1527958.2 - Information Center: Oracle HRMS (US) (All Application Versions)

  • Look specifically at the US- Year End Tab for information on:
    • Year End Pre-Processor
    • 1099R
    • Federal, State, and Local Magnetic Media
    • W-2 Paper Reports
    • W-2 PDF
    • W-2 Register

Additional Resources:

Webcast:

  • Document 1455851.1 - Advisor Webcasts for Oracle E-Business Suite- Human Capital Management (HCM)
  • Document 1592483.1 - Webcast: EBS North American Payroll Year End Process Flow
      • November 20, 2013 at 3:30 pm ET, 2:30 pm CT, 1:30 pm MT, 12:30 pm PT
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