Wednesday Apr 27, 2016

Affordable Care Act: What's Just Over the Horizon?

For most, the last couple of months has been a hectic time!  With the distribution of the 1094/5-C forms completed, now is the time to prepare for filing your 1095-C data with the Internal Revenue Service (IRS).


The following 2 steps need to be taken by every E-Business Standard or Advanced Benefits customer (who will be using Oracle to file their 1095-C data with the IRS):

Step 1: Register to use IRS e-Services Tools
Step 2: Apply for their Information Return Transmitter Control Code - TCC


The best place for you to learn more information about these two (2) steps is from the IRS itself -  it's important to go out to the IRS Site Affordable Care Act Information Returns (AIR) Program and review the section titled 'Here’s what you need to know to get started with AIR' .

Registering and applying for your TCC code could potentially take a bit of time, so it is important to get started on these activities as soon as possible.



Additionally, there are 2 important things that EBS Benefits Development want you to be aware of,  they are:

  1. Oracle - EBS Benefits will only be supporting electronic (not paper) filing
  2. Oracle - EBS Benefits will be supporting the UI channel not A2A


As always, know that you can find EBS Benefits collateral, specific to the Affordable Care Act on My Oracle Support (MOS):

or be directed there from:



Stay tuned for further updates coming in the next few weeks concerning Oracle's delivery plans for: 

  • Support for customers needing to perform the communications test with the IRS AIR System, and
  • ACA Reporting Phase III patch to accommodate the electronic 1094/5-C filing with the IRS

Tuesday Feb 16, 2016

Affordable Care Act (ACA) Employer Information Reporting Requirements for Reporting Year 2015

We would like to make you aware of some recent E-Business Benefits patch releases that provide important updates concerning the Affordable Care Act (ACA) Employer Information Reporting requirements for reporting year 2015. As has been mentioned in previous announcements: In order to accommodate the Employer Information Reporting requirements under the Affordable Care Act, Oracle Development is following a "phased" approach by delivering a series of patches that supply what is required for supporting Forms 1094-C and 1095-C.

Since the beginning of this year, the following ACA Reporting-related patches have been released for Release 11i*, 12.1 and 12.2 customers.

2015 ACA Consolidated Reporting Patch - I**

Patch Highlights:

  •  New multi threaded concurrent process for printing employee/recipient Forms 1095-C
  •  New options to rearchive a single employee's data and/or print (or reprint) a Form 1095-C for a single employee via the View Employee Archive Data Page.
  •  Miscellaneous additional bug fixes

Please see the following readme's on My Oracle Support for full details:

  • Document 2098441.1 - 2015 Employer Shared Responsibility Reporting Under the Affordable Care Act - Consolidated Reporting Patch Functional Readme for Release 12.1 Customers
  • Document 2098463.1 - 2015 Employer Shared Responsibility Reporting Under the Affordable Care Act - Consolidated Reporting Patch Functional Readme for Release 12.2 Customers

**Note that the 2015 ACA Consolidated Reporting Patch - I includes both ACA Reporting Phase I and Phase II patches.

2015 ACA Reporting Phase II ***

Patch Highlights:
  • Additional Setup for ACA (optional)
  • New Concurrent Programs to archive and print the necessary Employee 1095-C data as well as the ability to purge the archived data, if needed.
  • New View Employee Archive Data Page

Please see the following readme's on My Oracle Support for full details:

  • Document 2089792.1 - 2015 Employer Shared Responsibility Reporting Under the Affordable Care Act - Phase 2 Functional Readme for Release 11i Customers
  • Document 2089776.1 - 2015 Employer Shared Responsibility Reporting Under the Affordable Care Act - Phase 2 Functional Readme for Release 12.1 Customers
  • Document 2089761.1 - 2015 Employer Shared Responsibility Reporting Under the Affordable Care Act - Phase 2 Functional Readme for Release 12.2 Customers

*** Note the 2015 ACA Reporting Phase II patch includes the 2015 ACA Reporting Phase 1 patch.
**** Note that the Release 11i 2015 ACA Reporting Phase II patch also includes both the 2015 ACA Reporting Phase 1 patch AND the ACA Consolidated Reporting Patch - I updates (and more).

Further patches will be forthcoming in early 2016 that will provide EBS US Standard and Advanced Benefits customers with the ability to input data for COBRA eligible employees (those who gained eligibility due to reduction of hours) when COBRA is administered by a third party. This will include eligibility/offer and cost information along with details on the coverage of the COBRA employee and dependents in self-insured plans. Additionally, further "consolidated reporting" patches will also be released that contain important ACA Reporting-related bug fixes. Future patches will also deliver the ability to file/transmit employer information returns electronically with the IRS. Please note Oracle Development will not be supporting paper filing with the IRS.

More information on the Affordable Care Act can found on My Oracle Support in

  • Document 2007993.2 – Information Center: Oracle HRMS (US) – Affordable Care Act (All Application Versions).

This page provides information on the Employer Shared Responsibility Provisions and Reporting as well as other Affordable Care Act information by providing links to the following whitepapers (and other documents) on My Oracle Support:

  • Document 2052173.1 - US HCM & Benefits Affordable Care Act High Priority Alert
  • Document 2052175.1 - Oracle EBS US Benefits & HCM Affordable Care Act Mandatory Patches
  • Document 1597102.1 - Oracle E-Business Suite Advanced Benefits Position Statement: Patient Protection and Affordable Care Act 2010 & Affordable Care and Education Reconciliation Act 2010
  • Document 1930035.1 - Oracle E-Business Suite Advanced Benefits Position Statement: Employer Shared Responsibility Reporting
  • Document 1990141.1 - Oracle E-Business Suite: Patient Protection and Affordable Care Act 2010: Using System Extract to View Eligible Employee Service Hours
  • Document 1542487.1 - Oracle E-Business Suite US HR & Payroll Position Statement: Employer Shared Responsibility Provisions Under the Affordable Care Act
  • Document 1091444.1 - Oracle E-Business Suite US Payroll Position Statement: Patient Protection and Affordable Care Act 2010 & Affordable Care and Education Reconciliation Act 2010

Also, you can ask questions or start discussions about the ACA on My Oracle Support Community with members of Oracle Development and Support or other customers by going to the Compensation and Benefits - EBS (MOSC) and clicking on Category Affordable Care Act (ACA). In this Community, you may also find links to recent Advisor Webcasts on the Affordable Care Act along with followup questions & answers (Q&A).


*Important Note:

Please note that the 11i patch is only available to those customers who have purchased continuing legislative support for the US HRMS localization as the 11.5.10 Sustaining Support Exception (which includes tax, legal, and regulatory updates for US and Canadian HRMS customers on Release 11.5.10.CU2) ended 31 December, 2014. To obtain any 2015 ACA Reporting patch, Release 11i US Payroll customers will need to consult the following documents on My Oracle Support which contain critical information as to when regulatory/statutory support ends as well as additional support coverage options that are available:

  • Document 1495337.1 - ANNOUNCEMENTS: E-Business Suite 12.1 Premier Support Now Through Dec. 2016 and 11.5.10 Sustaining Support Exception Updates
  • Document 1494891.1 - E-Business Suite Releases - Support Policy FAQ
  • Document 1596629.1 - ANNOUNCEMENT: Additional Coverage Options for 11.5.10 E-Business Suite Sustaining Support

Monday Sep 14, 2015

Webcast: Benefits: Best Practices for Open Enrollment

Webcast_icon.jpgBest Practices for Oracle Advanced Benefits Open Enrollment


Date: Sep 17, 2015 at 11:30 am ET, 8:30 am PT, 4:30 pm GMT, 9:00 pm, India Time (Mumbai)


This one-hour session is recommended for technical and functional users who will be conducting an Open Enrollment cycle in the next 12 months.

During the session we will review the best practices recommended by Oracle Support regardless of when Open Enrollment occurs. Also we will review planning, patching, data corruption and critical checklists.

We’ll cover topics including:
* Determining the Timeline for Open Enrollment Testing
* Required Patches
* Testing Performance
* Handling Major Patching or Updates during the Open Enrollment Cycle
* Identifying and Resolving Data Corruption Issues
* Finalizing the Go/No Go Checklist
* Reviewing Escalation & Sev 1 Policies

REGISTER.jpg
Details & Registration:  Best Practices for Open Enrollment

Friday Sep 04, 2015

Webcast: Plan Design Maintenance for OAB & OSB

Webcast_icon.jpgPlan design maintenance for OAB and OSB


Date: Sep 17, 2015 at 11:30 am ET, 8:30 am PT, 4:30 pm GMT, 9:00 pm, India Time (Mumbai)


This one-hour session is recommended for technical and functional users who will be conducting an Open Enrollment cycle in the next 12 months.

During the session we will review the best practices recommended by Oracle Support regardless of when Open Enrollment occurs. Also the session will review planning, patching, data corruption, and critical checklists.

This webcast will include:
* Modification to Plans and Programs
* Element & Element Link Changes
* Standard & Variable Rates
* Dependents & Beneficiaries
* Total Compensation Wizard
* Moving from OSB to OAB
* Working with Oracle Support

REGISTER.jpg
Details & Registration:  Best Practices for Open Enrollment

Thursday Aug 08, 2013

HCM: Mark Your Calendar for Benefits Webcasts in August

Webcast.jpg

The Benefits Support team has announced two upcoming webcasts.  Join us for these webcasts on the following topics:

  • Best Benefits Practices for Open Enrollment
  • Plan Design Maintenance for OAB and OSB

See below for more details and how to register.

Webcast: Best Benefits Practices for Open Enrollment
Date: 
August 29, 2013 at 4 pm ET, 3 pm CT, 2 pm MT, 1 pm PT

This one-hour session is recommended for technical and functional users who will be conducting an Open Enrollment cycle in the next 12 months. During the session we will review the best practices recommended by Oracle Support regardless of when Open Enrollment happens. The webcast will also review planning, patching, data corruption and critical checklists.

TOPICS WILL INCLUDE:

  • Determining the Timeline for Open Enrollment testing
  • Required Patches
  • Testing Performance
  • Handling Major Patching or Updates during the Open Enrollment cycle
  • Identifying and Resolving Data Corruption Issues
  • Finalizing the Go/No Go Checklist
  • Reviewing Escalations and Severity 1 Policies

REGISTER.jpg
Further details and links to register are in Doc ID 1568165.1


Webcast: Plan Design Maintenance for OAB & OSB

Date:  September 5, 2013 at 4 pm ET, 3 pm CT, 2 pm MT, 1 pm PT

This one-hour session is recommended for technical and functional users who will be making Program/Plan changes in the next 12 months. It will review the best practices recommended by Oracle Support regardless of when this happens. It will review planning, mapping, setup, testing and enrollments for new programs, plans, options, rates, designations and certifications.

TOPICS WILL INCLUDE:

  • Determining the Timeline for Plan Design Maintenance
  • Reviewing system requirements for creating new compensation objects and rates
  • Testing new setups, updates and modifications
  • Handling New Functionality
  • Identifying and Resolving Errors which may arise

REGISTER.jpg
Further details and links to register are in Doc ID 1568714.1

A schedule for all upcoming HCM webcasts can be found in Doc ID 1455851.1 - E-Business Suite HCM Advisor Webcast Schedule and Archived Recordings.

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Welcome to the EBS Support Blog where Oracle insiders share news and information about EBS products including new releases, tips and tricks, troubleshooting guides, upcoming webcasts and links to EBS Communities.

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