Tuesday Jan 05, 2016

How Reapproval Rules can cause Purchasing Documents to require Reapproval?

Are your Reapproval rules causing documents to require Reapproval? What are reapproval rules?

To understand reapproval rules it is important to make a distinction between new documents and already approved documents, which are modified after approval:

  •  If a new document is created the purchase order, release or requisition will always go through the approval process.
  •  However, adding or changing specific information for an already approved document, may cause the document to unapprove, regardless of whether the revision is incremented. Almost all changes that cause the revision to be incremented also unapprove the document, as does placing the document on hold, reserving it or canceling it.

The reapproval rules help you control whether-or how much of-a revision (for example, to Quantity) requires the document to undergo the entire approval process or to be instantly approved. So in other words the reapproval rules determine if a modified purchasing document requires reapproval or not.

For a complete overview of the Requires Reapproval Rules and the Change Order workflow within Purchasing and understanding which changes can cause a document to require reapproval , you can review How Reapproval Rules Can Cause Purchasing Documents To Require Reapproval? Doc ID 1114515.1

Monday Sep 28, 2015

New! Journal Approvals Integrated With Oracle Approvals Management and Oracle Workflow!

General Ledger Journal Approval features ensure that journal entries get approved by the appropriate managers before they can consume available funds or be posted in order to affect balances. The batches get validated in the flow and, if approval is required, they are submitted to management personnel based on the setup configuration, notifying the proper individuals regarding the approval results. In standard processes, approval is enabled at Ledger and Journal Source level.

For 12.1.3 and later Applications versions, General Ledger Journals Approval process just got enhanced! Development integrated this flow with Oracle Approvals Management and Oracle Workflow, allowing configuration of more flexible rules.

What's in it? 

  • routing to one or more approvers, sequentially or in parallel
  • tracking approval status for the journals processed
  • building rules for combinations of ledger, entered amount, approval level
  • using different parts of the journals as selection criteria, such as header, lines level - category, source, account, descriptive flexfield

New profile options!

  • GL: Use Approval Management (AME) for journal approval
  • GL: Number of journal lines to display in AME journal approval notification

This integration allows enterprises to improve governance, control, compliance requirements.

Take advantage now, download the Whitepaper from

Oracle General Ledger Journal Approvals Integration with Oracle Approvals Management and Oracle Workflow (Doc ID 2038960.1)

Tuesday Sep 16, 2014

New Functionality - Invoice Approval Parallel Processing

Invoice approval workflow now supports parallelization at the invoice header level on 12.1.x and 12.2.x.

The main advantage for this change is to shorten the processing time for an invoice to get approved.

The parallel approval process imposes a hierarchical (tree) structure on the transaction’s approver list and enables each part of the tree at a given level to progress through its notification-approval cycle asynchronously.

This enables the approval process of each item in the transaction to continue irrespective of the progress of approval process of other items in the transaction and reduces the transaction's approval process time.

If user selects the parallel ordering mode, the approval notifications will be sent to all approvers at the same time. The invoice may get approved when one or all approvers approve the invoice, depending on the voting regime that is set up.

What voting regimes are supported?

This voting regime assigns group-or-chain-member order numbers in ascending order of the member order numbers, breaking ties arbitrarily.
All group members must approve the notification in order for the invoice to get approved.

This voting regime assigns group-or-chain-member oder number one to all members.
All group members must approve the notification in order for the invoice to get approved.

This voting regime assigns group-or-chain-member order number one to all members.
As soon as one approver approves the notification, the invoice will get approved.

Order number:
This voting regime sets each member's group-or-chain-member order number to the member's order number.
All group members must approve the notification in order for the invoice to get approved.

For more information please review R12: New Functionality Invoice Approval Parallel Processing (Doc ID 1904137.1)

Please provide any feedback on this new feature via the community post on this topic.

Wednesday Dec 18, 2013

Use Approvals Management Engine for Approval Mechanism of Order Lines

In R12.2.2, Order Management integrates with Oracle Approval Management (AME) to leverage the robust capabilities of the approval rules engine to dynamically determine the list of approvers for Quotes, Sales Agreements and Returns (RMA). Order Management has been integrated with Oracle Approval Management for the workflow "Negotiation Flow - Generic with Approval" and "Order Flow - Mixed or Return with Approval" to provide an additional option to use Approvals Management Engine (AME) for the approval mechanism of order lines with the above work flows.

You can enable this option by selecting the Use Approvals Management Engine check box on the Order Management Transaction Types window. For the AME enabled transactions, Order Management utilizes the AME capabilities of a central business rules repository and a common execution engine, to manage approvals for its business processes.

AME repository has been enhanced to include certain OM specific attributes on which rules can be defined. Such seeded attributes are:

  • Header Level - Customer (Sold To Customer), Customer Category (of Sold To Customer), Order Type and Ordered Amount
  • Line level - Line Type, Item, Quantity, Line Amount and Line Discount Percent

Key benefits of this integration are:
  • You can use seeded as well as custom attributes to create AME conditions and rules.
  • AME dynamically determines the list of approvers based on conditions and rules.
  • You can define the approval process with Serial or Parallel Approvals. In the case of Parallel Approvals, additional options such as “First Responder Wins” and ”Consensus” are available to choose from when defining the approval rules.
  • With this new feature, Order Management leverages AME to dynamically generate the list of approvers based on attribute values, conditions, approval types and approval group.
  • In addition, centralizing storage of approval policies in AME improves audit and accountability. Moreover, the new capabilities can be rapidly and easily implemented in AME.

For additional R12.2.2 new features, please review Oracle Order Management Release Notes for Release 12.2.2 (Doc ID 1377743.1)

Tuesday Sep 17, 2013

PO Approvals Analyzer Improved

It's hard to keep up with the improvements being made to the PO Approvals Analyzer.  Check out the new version 11 which includes these new features/fixes:
  • Document types section now displays all the settings
  • Resolved issues for blanket releases including incorrect information in distribution section, execution errors when document quantity is zero and exceptions in authority checks
  • Improvement in performance when the analyzer is run for multiple documents
  • Concurrent program was not displaying blanket releases in list of values (requires a reload of file podiagaa.ldt)
PO Approvals Analyzer
Don’t delay another day, download it now! See Doc ID 1525670.1.

Wednesday Aug 21, 2013

New 12.1.3 Procurement Rollup Patch Specific for Approvals

See the newly released 12.1.3 Procurement Rollup patch specific for Approvals.
Here is a high level overview of the fixes included in this Approvals Patch 16932593:R12.PO.B:

1.      Approvals Management Engine (AME)

  • AME Approval can be completed successfully even when the document verification has failed. Added logic to inform parent workflow to continue when verification fails.
  • The approval chain correctly starts from the submitted of the document when using PO AME approval.

2.      EDI

  • Vendor site attachment is aligned to the purchasing document.

3.      Purchase Order Approval

  • Accessing document from approval notification is enhanced.
  • Code related to Document forward are enhanced, this is a major feature used by business users to manage document pending for approval with ex-employees and document pending with employees on vacation.
  • Performance issues on PO approval are rectified and fine-tuned

4.      Requisition Approval

  • Action history on requisition document is fine tuned to capture delegation and forward to actions.

5.      Supplier communication

  • Email Notification to supplier displays supplier country of origin instead of supplier country.
  • Enhancement to trigger notification to supplier if Requisition associated to Purchase order is cancelled

Visit Doc ID 1567464.1  for complete details on this patch.

Monday Nov 14, 2011

Procurement: Troubleshooting Approval Hierarchy Issues

ADVISOR WEBCAST: Procurement: Troubleshooting Approval Hierarchy Issues

November 29, 2011 at 7 am MST, 9 am EST, 2 pm London, 4 pm Cairo

This one-hour session is recommended for technical and functional users who would like to know how Purchasing builds the approval list for a document. It also includes a troubleshooting section for cases where the list does not include the correct approvers or when workflow fails to build the approval list (no approver found).

  • Overview of Oracle Purchasing Approval Hierarchy,
  • The Approval Methods.
  • The Approval List.
  • How to Troubleshoot and Diagnose Related Issues
  • Demonstration

A short, live demonstration (only if applicable) and question and answer period will be included. Oracle Advisor Webcasts are dedicated to building your awareness around our products and services. This session does not replace offerings from Oracle Global Support Services.

Click here to register for this session


The above webcast is a service of the E-Business Suite Communities in My Oracle Support.

For more information on other webcasts, please reference the Oracle Advisor Webcast Schedule.

Click here to visit the E-Business Communities in My Oracle Support

Note that all links require access to My Oracle Support.


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