Friday Jan 31, 2014

Employer Shared Responsibility Provision of the Affordable Care Act Patches Available

Many parts of the Employer Shared Responsibility Provision (ESRP) of the Affordable Care Act (or ACA) went into effect at the beginning of this year (2014). ESRP describes the following requirements:

  • Which employers must comply and how they must comply with the provision
  • How employees are defined as eligible for coverage
  • What periods of time employees are eligible for coverage
  • Cost of the coverage to the employee
  • Minimal Essential Coverage definition
  • Reporting to the employee and to the federal government

While transition relief was provided by the Department of the Treasury and the IRS earlier this year which pushed out the penalty and reporting requirements sections of the provision to begin 1/1/2015 instead of 1/1/2014, all other requirements of the provision are still effective as of January 1st, 2014.

As part of complying with the ESRP, employers need to be able to track hours used to determine full time eligibility that are not paid or tracked in payroll or a time keeping system (e.g. military leave, disability leave, workers compensation leave). Additionally, they also need to be able to track Full Time Employees (according to the ACA definition), along with rehires, as well as their eligibility. To assist with these requirements, one off patches have been released for both US HR Only (and Benefits) customers and US Payroll customers.

The "PER" patches for US HR only (and Benefits) customers contain:

  • New fields added to the People form for tracking full time employees as well as rehires
  • Ability to create user defined eligibility criteria based on these new fields
  • Ability to create life events that can be triggered based on changes to these new fields
  • New data elements (mapped to the new fields) added to the System Extract tool

The "PAY" patches (for US Payroll customers) contain the above changes as well as a new informational payroll balance to help track employee service hours. (Please note the informational balance was previously also delivered as part of the End of Year 2013 Phase 3 patch released on January 15th.)

For Oracle US HR (and Benefits) customers who do not have Payroll fully installed, the following one off "PER" patches are now available:

  • 11i - 18103141
  • 12.0 - 18103153:R12.PER.A
  • 12.1 - 18103153:R12.PER.B

Please see the following readmes on My Oracle Support for full details**:

  • Updates to US HR To Accommodate the Employer Shared Responsibility Provision of the Affordable Care Act - Release 11i (Doc ID 1616434.1)
  • Updates to US HR To Accommodate the Employer Shared Responsibility Provision of the Affordable Care Act - Release 12.0 (Doc ID 1616428.1)
  • Updates to US HR To Accommodate the Employer Shared Responsibility Provision of the Affordable Care Act - Release 12.1 (Doc ID 1616417.1)

For Oracle US Payroll (and Benefits) customers, the following one off "PAY" patches are now available:

  • 11i - 18103148
  • 12.0 - 18103154:R12.PAY.A
  • 12.1 - 18103154:R12.PAY.B

Please see the following readmes on My Oracle Support for full details**:

  • Updates to US HRMS To Accommodate the Employer Shared Responsibility Provision of the Affordable Care Act - Release 11i  (Doc ID 1616416.1)
  • Updates to US HRMS To Accommodate the Employer Shared Responsibility Provision of the Affordable Care Act - Release 12.0 (Doc ID 1616426.1)
  • Updates to US HRMS To Accommodate the Employer Shared Responsibility Provision of the Affordable Care Act - Release 12.1 (Doc ID 1616427.1)

** Note: The functional readmes listed above do not contain detailed patch installation instructions. Please refer to the applicable patch readme available in the patch download area on My Oracle Support for the patch installation instructions.

More information on the Affordable Care Act can be found in the following documents on My Oracle Support:

  • Oracle E-Business Suite US Payroll Position Statement: Patient Protection and Affordable Care Act 2010 & Affordable Care and Education Reconciliation Act 2010 (Doc ID 1091444.1 )
  • Oracle E-Business Suite Advanced Benefits Position Statement: Patient Protection and Affordable Care Act 2010 & Affordable Care and Education Reconciliation Act 2010 (Doc ID 1597102.1 )
  • Oracle E-Business Suite US Payroll Position Statement: Employer Shared Responsibility Provisions Under the Affordable Care Act (Doc ID 1542487.1 )
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