Wednesday Feb 03, 2016

HRMS UK: Final Tax Year End / Start of Year/ RTI Patch released

On completion of this year's UK Early Adopter Programme, the following patch is now available for download via My Oracle Support:

R12.1 – 21507293:R12.PAY.B - HRGlobal

This patch provides the changes required for completing processing for the UK 2015/16 Tax Year, and the legislative updates effective from 6th April 2016. This patch also includes Real Time Information changes for the tax year beginning on 6th April 2016. 


It delivers the following changes:

  • Autumn Statement Changes – rates and thresholds for PAYE, NI, statutory payments
  • Student Loan Changes
  • Student Loan EDI Submission Changes
  • P46 Car EDI Changes
  • Direct Earnings Attachment Changes
  • Scottish Earnings Arrestments Changes
  • Real Time Information Changes:
    • Employer Payment Summary (EPS)
    • Full Payment Summary (FPS)
    • Earlier Year Updates (EYU)
  • P60 Reports Changes
  • Scottish Rate of Income Tax Changes
  • National Insurance Changes

Please note that this patch includes changes required as a result of the early adopter program and therefore supersedes the early adopter patch released near the beginning of January. 

Post Install Steps need to be run after patch installation. The patch Readme has important installation, setup instructions and guidelines.

Please refer to the following MOS document for further details:

Document 2072952.1(UK legislative Changes for end of tax year 2015/16, the start of tax year 2016/17 and the Real Time Information changes effective from April 2016)

Thursday Jan 28, 2016

The Oracle Mexico Payroll End of Year 2015 Phase 1 patches have been released and are now available on My Oracle Support!


The Oracle Mexico Payroll End of Year 2015 Phase 1 patches have been released
and are now available on My Oracle Support!




Highlights


- Social Security Quota calculation has been made configurable based on IDW value.

- SUA Interface Extract has been modified to comply with SUA version 3.4.4 requirements.

- BBVA-Bancomer Direct Deposit Interface has been updated to support 108 character layout.

- ‘Overtime and Holidays Worked’ secondary classification has been split into two separate classifications.

- Information Declaration Report (DIM) has been modified to comply with DIM version 3.3.10 requirements.

- New minimum wage rate effective January 1st, 2016.

- The state tax components have been updated for: Chihuahua, Hidalgo, Puebla, Queretaro, San Luis Potosi and Veracruz states.


Patch numbers:

Please see the patch readme’s on My Oracle Support for full patch install instructions and functional information:

Please log a Service request with the Oracle HRMS Mexico product for further assistance with these patches.


Wednesday Jan 20, 2016

New Enhanced Payroll Analyzer is Available! Check it out ...

We recently made some changes to the EBS Payroll Analyzer.
A new version of Payroll Analyzer is available for customers to download.
Please see this document  EBS Payroll Analyzer (Doc ID 1631780.1) for the analyzer and instructions on install.

Some of the enhancements include:

  •     Better sectioning
  •     A Retropay setup section which analyses Retropay setup and processing issues
  •     A forms personalization area within the generic section
  •     A files version section


Analyzers are designed by Support to proactively assist you to better diagnose and maintain your Oracle Application environments. 

An easy way to keep up with the various updates to all analyzers by implementing the Analyzer Bundle.
E-Business Suite Support Analyzer Bundle Menu Tool (Doc ID 1939637.1)


We welcome and encourage you to share your feedback via the feedback link in the My Oracle Support Payroll Community.
Your feedback shapes the content of existing Analyzers and drives creation of new Analyzers.




Monday Jan 18, 2016

Oracle Time and Labor (OTL) Mobile Time Card Configuration & Usage Advisor Webcast


Oracle Time and Labor (OTL) now delivers mobile timecard entry.


Join us for an Oracle Time and Labor (OTL)

Mobile Time Card Configuration & Usage Advisor Webcast

Tuesday , February 09, 2016 08:00 AM (US Pacific Time), 11:00 AM (US Eastern Time), 05:00 PM (Central European Time), 09:30 PM (India Standard Time) 

During this one-hour webcast we will learn how to configure and use this handy, time-saving new functionality.
This Advisor Webcast is recommended for technical & functional users who will be integrating OTL Time Entry with Oracle Mobile applications.

Topics Include:

  • Mobile Framework Configuration
  • OTL setup configuration
  • Configuration of Timecard Application
  • TimeEntry using the Smartphone App


REGISTER.jpg
Details & Registration: Doc ID 1455369.1


Saturday Jan 16, 2016

Attention: US & Canadian E-Buisness Payroll Customers

End of Year 2015 Phase 3 Statutory Update Patch has Been Released!



The End of Year 2015 Phase 3**  patch includes:

  • End of Year 2015 Phase 1
  • End of Year 2015 Phase 2
  • Year Begin 2016 statutory updates

Please also note that the End of Year 2015 Phase 3 patch requires the post install steps of running the data installer and hrglobal.drv.  Be sure to carefully read ALL the readme's before beginning to install these patches to ensure successful processing!

As a reminder, the Mexico Payroll Year Begin 2016 patches were released separately on December 28th, 2015, and that release was announced in a separate Payroll World notification. 


** Note: The Release 11i End of Year Phase 3 patch is only available to those customers who purchased continuing legislative support for the US and/or Canadian HRMS localization. Further, the Release 11i Year Begin 2016 update is not included in the End of Year 2015 Phase 3 patch. As a reminder, it is only available in a separate patch. There is an FAQ available for all E-Business Suite customers which contains critical information as to when regulatory/statutory support ends on Release 11i (as well as 12.0 and 12.1) plus other details that can help US and Canadian Payroll customers with planning upgrade activities. Please see Section C. Lifetime Support Policy: Coverage for Applications for further details.

Wednesday Jan 06, 2016

WEBCAST: UK Legislative Updates 2015/2016 Seminar

Webcast_icon.jpgUK Legislative Updates for 2015/2016 


Date:
Wednesday, January 20, 2016  10:30 am GMT Time (London, GMT) and  2:30 am PST (San Francisco, GMT-08:00)


This one-hour session will highlight the technical and legislative changes affecting the forthcoming tax year end (2015/16) and payroll processing for 2015/16.  It will detail new legislation effective from 6th April 2016, including changes to PAYE & NI.

This session will also set out the RTI processes for completing the 2015/16 tax year and moving into 2016/17.

A short question and answer period will be included.


REGISTER.jpg
Details & Registration can be located at:   Event Information: UK Legislative Updates 2015/2016 Seminar

Tuesday Jan 05, 2016

UK Legislation: Release of UK Year End/SOY and RTI Early Adopter Program

As in previous years, Oracle HRMS Development will be running an Early Adopter program for the UK Year End and RTI Legislative Update patch.

    • Note: Only customers participating in the Early Adopter Program should apply this to their system.
The HRGlobal patch has been released to provide the software updates for processing UK Tax Year End 2015/16,  new legislation,  along with Real Time Information (RTI) changes which are all required starting from 6 April 2016.

The Early Adopter Program begins on 11th January 2016 as scheduled, and is planned to run until 25th January.

During this time, the Early Adopters will apply the patch and test the changes provided in it.

This allows the patch to be further tested in a customer environment, but under controlled conditions.


Monday Dec 28, 2015

Oracle Mexico Payroll Year Begin 2016 Update

The Oracle Mexico Payroll Year Begin 2016 patches have been released and are now available!

It is highly recommended that you review the following concerning these patches:

  1.  These patches are different from all other statutory updates (there are additional post installation steps), so please be sure to carefully read the entire patch readme delivered with the patch before beginning to install these patches to ensure successful processing.
  2. Additionally, please take a moment to also review the MyOracleSupport Document(s)

These notes will provide the following information for the specific application version
        • Year End New and Changed Features
        • Year End New and Changed Components
        • Software Updates in this Patch
        • Change Record


Wednesday Dec 16, 2015

Patches Released! US Q4 2015, US and Canadian 2015 Year End Phase II and 2016 Year Begin

The following US and Canadian Year End Statutory Update patches have been released! 

  • US Q4 2015
  • US and Canadian End of Year 2015 Phase 2
  • US and Canadian Year Begin 2016
  • Canadian Year Begin 2016 for HR ONLY     

US Highlights:
  • 1099-R Federal and State (including Combined Filer) Updates
  • 1099-R Corrections Process for Submitting to the IRS
  • Support for Employer-level Changes in Federal W-2C Magnetic Media reporting
  • 2016 updates for North Carolina and Puerto Rico EFW2 (State W-2 Magnetic Media)
  • RITA/CCA updates for 2015
  • SQWL/SPWL changes for Louisiana, Nevada, and Puerto Rico
  • Q4 2015 JIT updates
  • 2016 IRS Standard Deduction Amounts
  • 2016 SUI/SDI/TDI rates and wage base updates
  • 2016 State Minimum Wage Increases for California, Colorado, Connecticut, Massachusetts, and New York - impacts garnishment processing
  • 2016 Boone County, KY changes


Canada Highlights:

  • 2015 PDF templates for T4, T4A, RL-1 and RL-2 slips
  • T4A Magnetic Media updates
  • RL-1 and RL-2 Electronic Interface updates
  • Authorization and certification numbers for RL1 and RL2 PDF and Electronic Interface
  • 2016 Federal and Provincial Basic Amounts
  • 2016 Statutory Holidays


Year End 2015 Phase 2:

 Release  Patch  Document
 11i Patch 22371110 - US & CANADA END OF YEAR 2015 STATUTORY UPDATE II FOR 11I

Document 2087285.1 - Release 11i - US Payroll Readme for End of Year 2015 Phase 2 and Q4 2015 Statutory Updates

Document 2088045.1 - Release 11i - 2015 Canadian Payroll Year End Phase 2 Readme

 12.1.x Patch 22371111:R12.PAY.B - US & CANADA END OF YEAR 2015 STATUTORY UPDATE II FOR R12.1

Document 2087286.1 - Release 12.1 - US Payroll Readme for End of Year 2015 Phase 2, Q4 2015 and Year Begin 2016 Statutory Updates

Document 2088046.1 - Release 12.1.x - 2015 Canadian Payroll Year End Phase 2 and Year Begin 2016 Readme
 12.2.x Patch 22371111:R12.PAY.C - US & CANADA END OF YEAR 2015 STATUTORY UPDATE II FOR R12.2

Document 2087287.1 - Release 12.2 - US Payroll Readme for End of Year 2015 Phase 2, Q4 2015 and Year Begin 2016 Statutory Updates

Document 2088047.1 - Release 12.2.x - 2015 Canadian Payroll Year End Phase 2 and Year Begin 2016 Readme


* Note: The End of Year 2015 Phase 2 includes the End of Year 2015 Phase 1, US Q4 2015 as well as the Year Begin 2016 statutory updates

Year Begin 2016 for US and Canadian Payroll Customers:

 Release  Patch  Document
 11i Patch 22371100 - US & CANADA YEAR BEGIN 2016 STATUTORY UPDATE FOR 11I Document 2088231.1 - Release 11i - 2016 US Payroll Year Begin Readme
Document 2088876.1 - Release 11i - 2016 Canadian Payroll Year Begin Readme
 12.1.x Patch 22371101:R12.PAY.B - US & CANADA YEAR BEGIN 2016 STATUTORY UPDATE FOR R12.1

Document 2087286.1 - Release 12.1 - US Payroll Readme for End of Year 2015 Phase 2, Q4 2015 and Year Begin 2016 Statutory Updates

Document 2088046.1 - Release 12.1.x - 2015 Canadian Payroll Year End Phase 2 and Year Begin 2016 Readme   
 12.2.x Patch 22371101:R12.PAY.C - US & CANADA YEAR BEGIN 2016 STATUTORY UPDATE FOR R12.2

Document 2087287.1 - Release 12.2 - US Payroll Readme for End of Year 2015 Phase 2, Q4 2015 and Year Begin 2016 Statutory Updates

Document 2088047.1 - Release 12.2.x - 2015 Canadian Payroll Year End Phase 2 and Year Begin 2016 Readme

Canada Year Begin 2016 for HR Only:

 Release  Patch  Document
 11i Patch 22371102 - CANADA YEAR BEGIN 2016 STATUTORY UPDATE FOR HR ONLY PATCH FOR 11I Document 2088038.1 - Release 11i  - 2016 Canadian Year Begin for HR Only Customers Readme
 12.1.x Patch 22371103:R12.PER.B - CANADA YEAR BEGIN 2016 STATUTORY UPDATE FOR HR ONLY PATCH FOR 12.1 Document 2088062.1 - Release 12.1 - 2016 Canadian Year Begin for HR Only Customers Readme
 12.2.x Patch 22371103:R12.PER.C - CANADA YEAR BEGIN 2016 STATUTORY UPDATE FOR HR ONLY PATCH FOR 12.2 Document 2088064.1 - Release 12.2 - 2016 Canadian Year Begin for HR Only Customers Readme

If you encounter any issues with these patches or have any questions regarding them, please raise a Service Request via MyOracleSupport.

Friday Dec 04, 2015

New ROE Web Processing ! Delivered in the Record of Employment Interface Process

The Oracle HRMS (Canada) product delivers new functionality for Record of Employment (ROE) Web processing.

Service Canada has indicated that they are decommissioning these older ROE Web formats on March 31st, 2016.

  •     27 Week Flat file
  •     53 Week Flat file
  •     53 Week XML file version 1.0
  •     27 Week Online Form (Supporting Validation for 27 week Payroll Extract)

Leaving only the following as mechanism for submission of ROEs to them:

  •     53 Week XML Payroll Extract File XML version 2.0
  •     53 Week Online Form

To accommodate this decommissioning the Oracle HRMS (Canada) development team has released Record of Employment Interface process, in addition to the existing Record of Employment Magnetic Media process. .

This new process equates to the "53 Week XML Payroll Extract File XML version 2.0" mentioned on the Service Canada website and will become a mandatory format for submitting ROEs from April 1st, 2016 onward.

The process Record of Employment Interface has been delivered in these patches for EBS Application versions 12.1.x and 12.2.x:

For those who are already starting to test and are looking to convert earlier we have created the following notes to help you further:

  • Best practice for Converting to and Use of the Record of Employment Interface Process (Document 2080661.1)
  • Which file to Send and How to Format the Record of Employment (ROE Web flat and XML) Submission Files To Upload To Service Canada (Document 1612973.1)
  • Record of Employment Processing (ROE) (Document 248386.1)


If you have any questions or issues with regards to this new functionality, please post on this community EBS:Payroll under the CA legislation category or  log a new Service Request with Oracle HRMS (Canada) product support.

Monday Nov 30, 2015

2015 is Fast Approaching It's End, Prepare for North American Year End, 2016 Year Begin



As 2015 is coming to a close, we would like to recommend you start preparing your Year End (YE) activities for North American (United States, Canada, and Mexico) Legislation.  
Whether this is your first EBS Payroll Year End, or you are thoroughly seasoned, you could most likely benefit from a few Year End reminders.

We have created a one stop note for your reference during North American Year end: North American Year End 2015 / 2016 Year Begin Patch Information and Useful Links (Doc Id 2079000.1)


In this note, we have listed patching information, Year end user guides that are updated during the course of the release of the year end patches, and other Year End information and alerts.

We'd like to make you aware of our Year End Advisor Webcast recordings, which you can download and review at your convenience.
These year end webcasts include topics such as patching, balancing, running the Year End PreProcess, printing the employee tax forms, and producing the magnetic media for government filing.  Keep in mind, new patch numbers change from year to year, but the functionality described in the webcasts typically remains the same.

You can access recorded webcasts on My Oracle Support, via the notes:  E-Business Suite HCM Advisor Webcast Schedule and Archived Recordings (Doc ID 1455851.1) or Oracle E-Business Suite Advisor Webcast (Doc ID 1455369.1).   Please note, you can find ANY archived webcast via these basic steps, so take a look around while you're there.



  1. Choose product area  > E-Business Suite, then select a product to get started > for example, click on E-Business Suite HCM
  2. Then choose the tab for Archived webcasts applicable year, for example: Archived 2013
  3. Place your cursor over the webcast title to see the details of the conference. Click on 'Recording' to access the recorded webcast. Click on 'pdf' to download the pdf for review.


Please also, access our EBS: Payroll community to collaborate with others on your year end needs.
Happy Year End processing !

Tuesday Nov 24, 2015

Netherlands HCM Legislative Tax Calculation Changes for 2016 Now Available!

Patches for the 2016 Netherlands Legislative Tax Calculation Changes have been released and are now available on My Oracle Support!


Patches:

Release 12.1 : Patch 22148924:R12.PAY.B
Release 12.2 : Patch 22148924:R12.PAY.C
Post Install steps for NL PAY need to be run after patch installation.


The patches will have the needed code for the following functionality:

  1. Dutch Tax Calculation Changes 2016
  2. Legal Minimum Wages Effective from 01-Jan-2016
  3. Reporting of Retro SI Days in previous year wage report


Further information on this functionality is available in My Oracle Support note: Legislative Updates for 2015 (Doc ID 2081080.1)


The Netherlands Legislation team also has these mandatory patching notes available for your review:

If you encounter any issues with these patches, please raise a Service Request via MyOracleSupport.

Monday Sep 14, 2015

TYE16: PENSIONS AUTOMATIC ENROLLMENT/RE-ENROLLMENT LEGISLATIVE CHANGES

Webcast_icon.jpg

TYE16: PENSIONS AUTOMATIC ENROLLMENT / RE-ENROLLMENT LEGISLATIVE CHANGES


The R12.1 patch 21033080:R12.PQP.B has been released as legislative via My Oracle Support for "Pensions Automatic Enrollment / Re-Enrollment Legislative Changes"

Patch 21033080:R12.PQP.B is a consolidated patch. This patch includes the already released patch 21032075:R12.PQP.B , a fix for ER 21485623 and several bug fixes.

The patch Readme has important installation, setup instructions and guidelines.  Please note, that this is an hrglobal patch and customer will need to run the post install for PER GB and PAY GB.

In addition to the release of the consolidated patch, Development has also updated the whitepaper on this subject which can be found via MyOracleSupport (MOS) Document: 1462764.1

 If you encounter any issue with this patch, please raise a Service Request via My Oracle Support with Oracle Payroll Support in the normal way.

Tuesday Sep 08, 2015

Managing Growth of Oracle Payroll Transactional Tables

Payroll database administrators are aware that over time that the Oracle Payroll processes can store potentially large amounts of information to the database.   They also know, that this can have an adverse effect, from supplying larger amounts of database storage to potential performance issues due to queries executing across high volume tables.

To ease this overhead, Oracle Payroll delivers multiple features that can reduce the amount of payroll data held on the database.  These features have been documented and are delivered in the whitepaper

Best Practices to Reduce Existing Volume and Limit Future Growth of Transactional Tables (Doc. ID 2031293.1)

This document lists the various features with online references that detail the process and how to enable / implement the feature if it is available for localization. These features include:

  • Sparse matrix / Insignificant Run Results
  • Payroll Purge
  • Single Latest Balances Upgrade
  • Database Compression
  • Event Model
  • Run Balances

It is HIGHLY recommended that you discuss these options with your database administrator or payroll manager

Thursday Aug 13, 2015

New Costing of Payment Reports Available for Oracle Payroll!

Previously, Oracle Payroll did not deliver any seeded reports that would show the Costing of Payment data.  But in R12.1 HRMS RUP8 and R12.2 HRMS RUP6 Oracle is delivering a set of Costing of Payment reports which aim at reporting payment costing details in the form of summary, details, or cost code level breakdown over a date range or specified costing process. 

This new functionality should be useful for detailed reporting of the Costing of Payment results, to assist in your reconciliation activities.

The following new reports are delivered:

Costing of Payment Summary Report – Consolidates costing data at payroll or GRE level

Costing of Payment Detail Report – Displays assignment level details of costing of each payment

Costing of Payment Breakdown Report – Consolidates costing data at cost code or account level




Details on the new reports can be found in the following documents:

Oracle Payroll Release Notes for Release 12.1 HRMS RUP8 (Doc ID 1989744.1)

Oracle Payroll Release Notes for R12.HR_PF.C.Delta.6 Release Update Pack (Doc ID 1992147.1)


If you have questions on the new reports, please log a new Service Request with the Oracle Payroll team.

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