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Alternate Accounts - GL Feature That Helps Avoid Journal Import Errors

Adriana Bacila
Senior Principal Technical Support Engineer

Subledger Create Accounting Program or GL Journal Import may sometimes fail due to having to transfer data into GL on an invalid account - one that was recently disabled or end-dated. 

To help avoid such errors, GL provides the feature of Alternate Accounts which gives the users an opportunity to setup a replacement code combination for an invalidated one, allowing the mentioned programs to continue until successful completion.

How to define this setup? 

Just navigate to GL > Setup > Accounts > Combinations - define your Alternate Account for the code combinations as needed:

General Ledger Alternate Accounts Sample

Where will the Alternate Account be used?

  • in  Subledger Create Accounting Program
  • in GL Journal Import process

Are there situations where Alternate Accounts can not be used?

  • they will not be considered by Subledger or GL forms where the accounts are entered by the users
  • will  not replace an account combination that has posting/budgeting disabled

I like this feature and want to know more!

Sure! Please review this useful document:

R12: How to Use Alternate Accounts in General Ledger? (Doc ID 2111940.1

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Comments ( 1 )
  • kkirsch Thursday, May 30, 2019
    tried using the alternative account feature and when importing and entry we got 2 notifications. one was that the used account could not be used because of the end date being passed and the second that it would use the alternate account. (that it did not use) we did not have the reconcile button checked, was that the issue.
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