Wednesday Jul 08, 2015

Transform Modern Customer Service Trends and Challenges into Opportunities by Stephen Fioretti

The Oracle Service Cloud team has been thinking a lot about what’s most relevant to the people we are serving. What are the day-to-day challenges folks on the front line helping customers solve their service issues are facing?  What are the trends that continue to impact how organizations deliver customer service? Below are a few shifts in the customer service landscape that are disrupting business as usual. These trends can’t be ignored by any global, modern customer service organization:

  • The usage of mobile devices continues to disrupt and drive changes in consumer attitudes and behaviors. Organizations should respond (if they haven’t already) and be ready for all things mobile.
  • Knowledge needs to be the foundation of all service channels and engagements. Modern customer service teams simply cannot be successful without a single knowledge base that underpins both self-service and assisted service channels. As customer preferences tilt toward web-based self-service (both Gartner and Forrester now state the web has surpassed voice as the most common customer support channel), easy access to knowledge and findability is becoming a key responsibility of customer service leaders.
  • Customer Service will increasingly include machines talking to machines (as opposed to humans talking to humans). Soon there will be 20 billion devices connected to the internet. A few years back the concept of leveraging the Internet of Things (IoT) for Customer Service was still in its infancy. Today those initial barriers are gone and Service with IOT is ready for mainstream.
  • Customer Service will continue to extend from engagement centers to other functions in the enterprise. Organizations are increasingly accepting that service is a key component during the entire customer journey and part of this realization move is connecting the service function with functions (and systems, platforms, tools) in other parts of the organization. This way the journey from that first brand touch point all the way to the technician standing in your living room is supported by one consistent service platform.

These changing customer service dynamics offer a great starting point for organizations to begin discussions to better understand the current challenges. Also look at how to turn these modern service challenges into opportunities to deliver better service!

Stay tuned as we continue to explore these areas and for more insight, please check out the new Oracle Service Cloud video. It highlights relevant customer stories on the importance of delivering Service Anywhere, providing Knowledge Everywhere, and the importance of Intelligent Service.

Monday Jun 29, 2015

The Top Tech Trends Impacting the Future of Field Service Management by Stephen Fioretti

Since the Oracle Service Cloud added field service management to its portfolio of customer experience solutions through the acquisition of TOA Technologies, the leader in cloud-based field service management solutions, I’ve had the opportunity to see firsthand how modern field service solutions have changed the way people think about this space. Over the past several years, field service management has transformed from being a cumbersome but necessary part of the business into a key way for businesses to drive value, increasing operational efficiencies and leveraging important face-to-face interactions with customers to improve their experience with an organization.

And what’s really exciting about this market is that it has the potential to continue transforming as new advancements and trends in the technology world make their way into the field service space. Advancements such as cloud services and trends like the Internet of Things are transforming the way organizations manage their field teams. Field service operations are becoming increasingly connected – field technicians have access to their peers, managers and critical information in real-time via mobile devices. Furthermore, machines are talking directly to field service teams as well as backend systems via machine-to-machine communication (M2M), speeding the identification of issues and ultimately problem resolution.

In a recent article that I authored for Field Technologies magazine, I discuss a few of the trends that will power transformation in the field service market. The article, titled “Creating the Super-Connected Field Service Ecosystem of the Future,” highlights some of the trends in technology that I believe will have the biggest impact of the future of field service. These include: 

  • Cloud services: While already having a significant impact on the field service space, cloud services will continue to drive important changes, removing silos and allowing systems to work together fluidly.
  • Internet of Things: What we call the “Internet of Smart Things” will become the norm. This will really accelerate field service because the IoST will allow field organizations to not only respond to issues faster, but it will allow them to respond smarter by identifying potential causes before a technician is dispatched.
  • Augmented reality: I am very excited to see where this trend takes the field service market. This is one trend that will significantly improve day-to-day field service work, especially when leveraged with wearables. Applied in field service, augmented reality could enable field service employees to overlay schematics across his field of vision via augmented reality-enabled glasses, so he can see exactly what needs to be done on the piece of equipment he is working on.

 

The Oracle Service Cloud team is excited to welcome a modern field service solution, Oracle Field Service Cloud, into our product family, and help our customers extend the customer service they provide all the way to the field. Now, Oracle Service Cloud customers can deliver a consistent, exceptional customer experience across all points of the service cycle – from web self service, to the contact center, to engagement via social channels and live chat and all the way to what is often a company’s only face-to-face interaction with their customers, a field service appointment.

And, as the field service space continues to evolve with the latest technology trends, organizations will be able to deliver an increasingly seamless and smarter customer experience,.

Learn more about the latest technology trends that are impacting the future of the field service industry in my recent article for Field Technologies magazine, and discover how Oracle Field Service Cloud can help your business power operational efficiencies and improve customer satisfaction. 

Thursday Jun 25, 2015

Visual Commerce – Content + Commerce Evolved

Unlike a lot of folks around my age who are migrating toward city living and fighting a move to the suburbs, my husband and I recently took the opposite approach.  With a toddler, a massive dog, and a baby on the way, we made the decision to pick up our life in Boston and move to a more laid-back (read: less expensive) place to call home - Montana.   There have been many positives to the move, but one major downside is the lack of local retail options I’d become accustomed to in Boston.  I’ve always been a big fan of shopping online for items such as clothes and make-up but I was use to being able to go into a store to touch and feel bigger purchases – like furniture, sporting equipment, etc.

As if the move wasn’t complex enough, we purchased a home that needs a complete renovation.  If you’ve ever gone down the renovation path, you know it requires lots of imagination, creativity, and of course new, big purchases – everything from cabinets to light fixtures to furniture.  How was I going to do this with the limited options of physical retailers in my area?  Luckily, a lot of brands are taking the next step with their online sites to improve the experience, but I was surprised by how many brands still don’t incorporate anything more than standard product shots to help shoppers make decisions.    

In my quest for the perfect new purchases for my house I started thinking a lot about the types of experiences brands are offering to bring their products to their customers so they can visualize how the product looks, feels, and functions while shopping online.   I want to see what that new couch will look like in my living room, know how the motion activated on/off feature of the facet works…you get the picture.   The term visual commerce is used often to describe this type of content or experience but what does that actually mean?

[Read More]

Monday Jun 22, 2015

LinkedIn Wins Gartner & 1to1 Media Customer Service Excellence Award by Stephen Fioretti

LinkedIn was named a Gold winner in the Customer Service Excellence category for the 2015 Gartner & 1to1 Media Customer Experience Excellence Awards. For over a decade, Gartner and 1to1 Media have used this joint awards program to honor select, customer-centric organizations that have achieved outstanding business performance by implementing enterprise-wide, service-focused strategies. LinkedIn will be presented with this innovation in service excellence award at the Gartner 360 Summit September 9-11 in San Diego.

What helps LinkedIn bring people, processes, and technologies together to provide a superior customer experience? Andy Yasutake, Director of Tech Solutions and Operations, outlines several principles LinkedIn follows to increase business efficiency and member satisfaction.

Focus on ‘Member First’ in all you do.

LinkedIn’s mission is to connect its users and make them more productive and successful. Thus, the company implemented a ‘Members First’ initiative, and started making changes based on the Voice of the Customer. For example, when LinkedIn learned that its members placed high value on rapid response time, it encouraged agents to respond more quickly to inquiries. With the help of Oracle Service Cloud, LinkedIn achieved an 85% decrease in average initial response time, a 68% decrease in resolution time, and a 23% increase in customer satisfaction!

Your customers don’t care about organizational boundaries.
Break them down.

LinkedIn recognized that its members interacted with the brand as a whole, not just exclusively with sales, marketing, or service. As a result, the company broke down information silos between these departments and encouraged employees to step outside their given expertise to resolve issues quickly and/or prevent them from escalating. Leveraging all its assets, rapidly responding to member feedback, and rethinking roles allows the company to maximize the value of every touch and bring added value to the member journey.

Help your customers help themselves.
With over 350 million worldwide users, and more than two new members joining per second, LinkedIn expected to employ around 5,000-10,000 service representatives. However, with Oracle Service Cloud, LinkedIn was able to achieve a 97% self-service rate, thereby reducing the company’s potential need for support staff. The result? Instead of employing 5,000-10,000 reps, LinkedIn has been able to maintain agents at 750-800, easing costs and boosting efficiency, all while growing 40% year-over-year.

On the digital front, LinkedIn noticed that 50% of its web traffic came through mobile devices, and that 21% of users accessing its knowledge center were not there to solve a specific issue, but instead to learn about the product and develop their career. Therefore, the company placed emphasis on creating knowledge base articles and a mobile Help Center, enabling users to enjoy this content easily from any device.

Optimizing its support processes and empowering members to self-serve has allowed LinkedIn to efficiently provide top-tier service.

Congratulations to LinkedIn for your outstanding achievement. Oracle is honored to have partnered with you to deliver your award-winning customer experience! 

Wednesday Jun 17, 2015

What’s New with Oracle Field Service Cloud: May 2015 Release

With the acquisition of TOA Technologies in 2014, the Oracle Service Cloud added field service management to its solution portfolio. Formerly TOA’s ETAdirect, Oracle Field Service Cloud helps Oracle customers extend customer service excellence to the field while powering greater efficiencies.

As a part of the Oracle Service Cloud family, the Oracle Field Service Cloud team is excited to announce several new features in its latest release in May 2015. With a focus on integration, as well as improving both user and customer experience, new features included in the latest Oracle Field Service Cloud include:

Manage in Mobile – This mobile-friendly redesign of the Oracle Field Service Core Manage solution makes it easier for service managers and dispatchers to manage field teams from smartphones and tablets, helping customers keep pace with consumer trends. A resized display and improved scrolling and swipe functionality provide a consistent user experience across all devices.

Oracle Service Cloud Accelerator – Customers can now quickly and easily connect the call center to the field – leveraging the Oracle Field Service Cloud’s predictive routing and scheduling functionality directly within the Oracle Service Cloud Agent Desktop. Learn more about this Accelerator in this recent blog post by Stephen Fioretti, vice president of product management for Oracle Service Cloud.

Rebranding – The solution formerly known as TOA’s ETAdirect is now Oracle Field Service Cloud. Upon upgrading to version 15.5, all users will see refreshed login screens and Oracle branding – including the Oracle iconography and color palette – across the product. However, customers will still be able to customize with their own branding schemes if preferred.

Along with the features introduced in the February 2015 release, these new Oracle Field Service Cloud features aim to support the Oracle Service Cloud team’s focus on critical integrations and improving the user experience. Included in the February 2015 Oracle Field Service Cloud release were features such as routing visualization, multi-day view, mobile form editor and mobile booking capabilities.

Learn more about Oracle Field Service Cloud and its role in the Oracle Service Cloud family at http://www.oracle.com/goto/field-service/

Wednesday May 20, 2015

Modern Service Experience Conference Highlights! by Stephen Fioretti

Over 500 customer service professionals joined the Oracle Service Cloud team in Las Vegas recently to kick off the Modern Service Experience Conference! The event featured nearly 40 customer speakers including Kohl’s, LinkedIn, and Nintendo outlining the latest trends in engaging customers, empowering employees and adapting quickly to constantly changing business and customer needs. 

The conference also featured industry thought leaders from Forrester, Constellation Research, Beagle Research, and The 56 Group talking about the future of customer service and trends that are impacting a company's ability to deliver great service. 

Amidst the three days of sessions, Oracle Service Cloud hosted industry roundtables and a 100 “Ask the Experts” meetings between customers and product experts—and in-depth executive, contact center, web customer service, insightful answers, and technical tracks with customers like Virgin America, Panera, Kaiser Permanente, Beachbody, Nikon, T-Mobile and others. These discussions provided a unique opportunity to connect more closely on detailed product topics and the Oracle Service Cloud product roadmap. 

The Oracle Service Cloud team also took time to recognize leading individuals and organizations who continually champion customer service innovation, value, and collaboration to solve the next business problem. Their commitment and passion was contagious! Congratulations again to the 2015 customer award winners, including:

Oracle Service Cloud Customer Champions

  • Louis Ross, Vice President, Coach Relations, Beachbody
  • Nicholas Armstrong, Director, Global Customer, Experience Products, Orbitz
  • Stuart Concannon, Head of Customer Care, Knowledge and Optimisation, ASOS
  • Jim Ferron, Customer Experience Strategist, Nintendo
  • Tetsu Kimura, Director of Customer Service, Gogo
  • Michele Watson, Vice President, Customer Care and Payments & Risk, Walmart.com
  • Troy Carrothers, Senior Vice President, Retail Payment Solutions & Multi-Channel Sales & Service and Becky Ploeger, Vice President, Digital Commerce Customer Care, Kohl’s

Oracle Service Cloud User Group Host of the Year

  • Kyle Snay, Customer Relationship Manager, Minnesota State Colleges and Universities

Oracle Service Cloud Game Changer Award

  • Redcoon.com

Oracle Service Cloud Innovator Award

  • Ingersoll Rand

Oracle Service Cloud Community All-Stars

  • Kyle Snay, Minnesota State Colleges and Universities
  • Anuj Behl, Speridian Technologies
  • Mark Kehoe, LaTrobe University              
  • Bishnu Paudel , Charles Darwin University
  • Andy Rowse, 45 North Solutions
  • Ryan Schofield, CGI Federal
  • Mohana Gopal Selvam, Kenya Airways
  • Suresh Kumar Thirukoti, Network Rail Infrastructure Lmtd.
  • Bastiaan van der Kooij, Bastiaan van der Kooji Consultancy

Oracle Service Cloud Modern Service Experience Award

  • LinkedIn
Again we’d like to thank customers and attendees for joining us in Las Vegas and applaud them for the work they’re doing to get going, get better, and get ahead with modern customer service!

Tuesday May 19, 2015

Oracle Takeaways from Forrester Webcast: Customer Service Trends for 2015 by Christine Randle

It is hard to believe that it has been a decade since social disrupted standard operating procedures for companies. Brands had enjoyed a healthy measure of control before social media-enabled customers around the globe were able to connect and share information. Before, companies controlled not only the information that customers and prospects received, but how and when they received it—effectively spoon-feeding corporate messages to the world.

The advent of social changed this dynamic forever and ushered in The Age of the Customer.

Today, customers control the conversations they have with businesses, and brands have scrambled to adapt. Companies must become customer-obsessed and deliver experiences that meet customer expectations to succeed.

Why? Because loyal customers are less likely to churn, and they are also more likely to recommend your brand and spend more money with your company. When customers spend more money, it directly impacts and increases revenue. For this reason, it is essential to keep your customers satisfied and loyal to your brand. Besides, customer service should be a core element of your CX strategy.

Still, this is hard stuff. So it helps to get some perspective. A May 2015 webinar hosted by Forrester and featuring Forrester Research’s Kate Leggett, Trends 2015: The Future Of Customer Service, helps to make sense of customer service in 2015. Take a look at the below takeaways that we pulled from the webcast, and let us know what trends you see in your organization.

Customers increasingly rely on self-service. According to the April 2015 Forrester Research report, “Contact Centers Must Go Digital Or Die,” more customers (76%) used web self-service than the phone (73%) for customer service. Why? Because it is an easy way to get answers. Today, the phone is increasingly used for escalation, or when a customer cannot find the answer to a question. Generally, these are the most difficult inquiries and have longer handle times. But, this offers a great opportunity for companies to use the phone channel to support and deepen customer relationships. It is important to note that channel usage changes year-over-year. As such, you should survey your customers to find out what channels they prefer for customer service interactions and deploy those channels accordingly.

Adopt a mobile-first mindset.
Think about your own mobile device usage and you’ll see why customers increasingly look to contact brands via this channel. But, more than that, customers want to be able to start a conversation on mobile and then switch over to a laptop or desktop seamlessly—without needing to rehash the issue with an agent. In 2015, customers will continue to demand effortless interactions of this type over both web and mobile channels.

Explore proactive engagement.
We are all customers, right? And, as customers, we know what we want, when, where, and how we want it. To effectively leverage this fact, businesses will begin to experiment with proactive engagement. This refers to proactive chat, promotions, or content served up to customers at the appropriate time to help answer questions, easing the transition from the research phase to purchase.

Leverage connected devices for preemptive service.
The Internet of Things (IoT) has taken off in a big way, and with it comes the prospect of preemptive service. From Wi-Fi connected self-learning thermostats to smart, self-propelled vacuum cleaners IoT has the potential to reshape customer service. IoT offers businesses the opportunity to deliver preemptive service that our parents could never have imagined: Proactive communication of product information back to the company to diagnose preemptively and fix issues without customer intervention!

Analytics will power offers, decisions, and connections.
There is no “one size fits all” service. Instead, use analytics to deliver deeply personalized customer service by understanding and leveraging data from past interactions, services, and purchases. Additionally, interactions must be tailored to the channel of choice. For example, the tone of an email interaction will likely vary from that of a social or chat interaction. These nuances are important in order to optimize service quality, predict next steps, ensure satisfaction, and produce loyalty, which correlates to increased revenue.

Journey analytics will improve end-to-end service.
What does your typical customer journey look like? It is likely to cross multiple communication channels: social, web, email, and phone. Often, these touch points are managed by different functional organizations within a company. It is tricky, but ultimately customers do not care about your internal org structure. What they care about is the ability to cross channels seamlessly to get support without needing to repeat themselves at each point in the journey (we all know how frustrating that can be). But, organizational silos make it difficult to deliver consistent service experiences. Not only that, but few companies have a measure in place that encompasses all channels. Forrester expects that organizations will move to broader, more comprehensive customer service measurement programs, which span all communication channels, to help businesses understand the costs and pain points in the customer journey.

Focus on improving the agent experience.
It is staggering the amount of applications that contact center agents use on a daily basis to answer customer questions. Organizations will look to push proactive information to agents, to minimize effort, and to help streamline service delivery. If companies can improve the agent experience, by helping to guide them through resolution paths, then agents will have more confidence to help customers and to deliver truly personalized experiences.

Adopt SaaS for agility.
A March 2015 Forrester Research report, Trends 2015: The Future Of Customer Service, found that 32% of companies have already replaced or plan to replace, most or all on-premise solutions with SaaS alternatives within 2 years. Why? Because moving applications to the Cloud pushes the burden of software and hardware maintenance back onto the vendor. This allows companies to be agile and focus on innovating with new features, ultimately creating differentiated, rewarding customer experiences.

Read how Sony uses its online digital experience to proactively engage customers.

Monday Apr 27, 2015

Modern Customer Experience Metrics by David Lanning

As organizations evolve on their roadmap to a modern customer experience, they are adopting new business processes and technologies that allow them to support the needs of the connected customer. As a result of adopting new communication channels, companies now have an additional set of metrics that can be used to measure and improve the effectiveness of their multi-channel customer experience.

The traditional, internally- focused operational metrics like Average Handle Time (AHT) or Occupancy are insufficient to assess the customer’s perspective of the end-to-end experience. To measure the customer experience in a multi-channel world, companies must adopt and leverage a new set of metrics that provide valuable insight into the effectiveness of their multi-channel customer experience initiatives.

Modern Customer Experience Metrics

First Phase of Modern Customer Experience
In the first phase of a modern customer experience, companies address their ability to manage customer interactions on multiple channels. The new communication channels like chat, community and social provide a new set of metrics that provide valuable insight into customer behaviors and expectations.

Chat and Co-browse
Each of the new channels in a multi-channel environment contains metrics that can be used to measure the effectiveness of a company’s ability to handle interactions on these channels. For instance, as companies add online support in the form of chat or co-browse, they have the ability to provide support ‘in-the-moment’ that leads to higher online retention and reduced site abandons. By measuring and analyzing online support requests on chat or co-browse, companies can identify issues that are directly impacting the connected customer experience. Chat and co-browse metrics provide insight into why customers left the online experience to get the information or assistance they needed to complete their online transaction.

Online Communities
Companies that provide online communities also have a new set of metrics they can use to measure and improve the community experience and effectiveness. Companies can measure how many of their customers are engaged in the community (Community Participation Rate) and how often they post information (Community Post Rate). These new metrics provide direct insight into customer participation rates and provide metrics that measure the effectiveness of their initiatives to promote community involvement and customer loyalty. Community metrics like the number of active members in an online community can be used to measure the number of loyal customers who are contributing to the community.

Social
Similarly, there are a number of new metrics that can be used to measure the effectiveness of a company’s social strategy and initiatives. Leading companies have developed strategies and operational practices to actively engage in the conversation on social networks. These social networks provide metrics like Fan Growth Rate, Like / Dislike Ratio and other social metrics that can be used to measure the effectiveness of their social networks. The beauty of these metrics are that customers on social networks are posting continuously and allow the company to gain real-time information on the experience without requiring a formal feedback survey or other means of gathering customer perceptions. Social metrics can be accessed in real-time and used to adjust the company’s social strategy without the lengthy delay associated with outbound customer satisfaction surveys.

Second Phase of Modern Customer Experience
As companies advance on their journey to a modern customer experience they employ strategies, businesses processes and complementary technology designed to assist customers who cross multiple channels to obtain information, or to connect with support resources to complete a transaction. This cross-channel environment provides an additional set of metrics that can be used to measure and improve cross-channel business processes.

Online experience metrics that measure the customer’s ability to connect to online knowledge or to support resources can be used to measure the effectiveness of a company’s online support effectiveness. Web site tracking metrics that show the number of clicks (customer effort) required to find relevant knowledge, or to find an online support resource, can be used to measure the effectiveness of the site design. By adding web tracking tags to knowledge articles companies can now measure the end-to-end online journey and optimize the use of knowledge to reduce customer effort during online transactions.

Website tracking metrics can also be used to determine where customers opt-out of the online channel to obtain additional support. These metrics provide web experience designers with the information they need to measure the impact of site design changes to increase online conversions or reduce site abandons. The overall impact of the cross-channel experience initiatives can be assessed by adding customer effort score that provides a broad view of the cross-channel experience.

Third Phase of Modern Customer Experience
As companies advance to providing a personalized, omni-channel experience, additional metrics are available to measure the company’s ability to make offers and recommendations that recognize the value and preferences of the customer. The omni-channel experience leverages the customer’s profile information and cross-channel interaction history to make appropriate offers, product recommendations and create customized business processes for each customer. The omni-channel experience model provides companies a new set of metrics that can be used to measure the effectiveness of their personalization strategy. New metrics like conversion rate on personalized offers, percentage of offers made in the customer’s native language and percentage of customers who receive support in their native language are examples of new metrics available to measure the organization’s ability to personalize the experience.

Many of the new customer experience metrics like community participation rates, or ‘likes’ on a social network are measured from actual customer behavior. Although sentiment metrics like customer satisfaction (CSAT) and net promoter score (NPS) are a reasonable indicator of intent, the new experience metrics provide an actual measure of action taken by customers to recommend a product or service. These new experience metrics are an important element in a balanced score card of experience metrics. By capturing metrics on actions taken, as well as traditional experience metrics like CSAT and NPS, companies can create a balanced score card that provides immediate insight into the effectiveness of their customer experience programs.  

Conclusion
The Roadmap to ModernTM customer service allows organizations to evolve from an internally-focused to an externally-focused organization that maximizes customer value throughout acquisition, retention and support processes. By leveraging new business processes centered on the customer experience, complementary technology and the metrics available in a multi-channel world, companies can create a competitive advantage by providing a compelling customer experience that significantly increases customer acquisition and customer loyalty.

You can learn more Multi-Channel (first phase), Cross-Channel (second phase) and Omni-Channel (third phase) engagement strategies to become a more Modern Customer Service organization on our website.

Friday Apr 24, 2015

5 Tips for Budget-Friendly Training in the Modern Contact Center

As contact center leaders you’re always being asked to do more with less. Agent training is no exception. Here are 5 tips for low or no cost ways to train agents from ICMI’s webcast featuring Justin Robbins (ICMI), Jana Meyers (American Century), Joe Landers (Oracle) and Kristine Chisholm (ICMI).

Tip 1: The Good, the Bad and the Ugly in Recorded Contacts

Encourage agents to share recorded contacts of positive customer interactions as well as negative ones. Using difficult customer interactions as teaching moments helps you brainstorm more effective approaches for resolving customer issues. This is critical because customers who have issues satisfactorily resolved are more loyal than customers who haven’t had problems yet with your products and services.

Another technique is having agents actually become customers of your company. This experience creates empathy and empowers agents to find ways to continually improve service.

Tip 2: The Power of One

You know having the right agents in the right place at the right time is critical. But many agents don’t understand the ripple effect that can occur when they return late from a break. In a 50-person contact center, one late agent can slow overall response time 20 seconds. Demonstrate this impact in a fun way by using ping pong balls in the break room to represent incoming calls.

Tip 3: What’s the Score?

Agents often don’t get to see how their performance will be measured until after training. They also don’t get to learn why metrics like customer satisfaction (CSAT) are so important—and what they can do to positively influence CSAT. Bringing in stakeholders like the Head of Customer Service can help agents understand the connection between their performance and CSAT. Also recognizing top-performing agents at the training can serve to inspire new recruits and provide them with go-to mentors.

Tip 4: Play the Best Hand Given the Cards You’re Dealt

Nearly 92% of agent-facing applications aren’t as efficient as they could be. That means system workarounds are inevitable. If you don’t provide agents with standard best practices for workarounds, they’ll invent their own. And those workarounds will result in more variability and inefficiency. So sit down with your agents to proactively identify the best workarounds. It will make them feel heard and lower their frustration and burnout.

Tip 5: Turn the Tables and Let Agents Measure You!

Get agent feedback right after training sessions—just like you measure CSAT immediately after a customer interaction. And build practice time into your training. For example, have two weeks in the classroom followed by a week of taking calls. This approach helps agents better retain what they’re learning and also builds confidence as they take on progressively more complex inquiries. Additionally, having top-performing agents serve as mentors or buddies can ease trainees’ transition to the production floor.

Finally, even the best 6-week training program can’t teach agents everything they need to know. This is especially true now that most easy issues are resolved via customer self-service. What ends up in the contact center are complex issues requiring more insight and information. That is why having a consolidated knowledge base with guided resolution is so crucial. It enables newer hires to perform like your best agents. And helps you determine what additional knowledge is needed to better serve customers.

With these tips, you can prepare your agents for the demands of the modern contact center without breaking the bank!

Click here to watch the webcast replay.

For more information on modern customer service, please visit our website.

Thursday Apr 23, 2015

Roadmap to Modern: "Get Going" by Katherine Lovelace

Sometimes the first step in a journey can be the scariest one you will take. How do you know you’re going in the right direction? How do you know that you have the right equipment to get where you need to go? What happens if you make a wrong choice? The fear of the unknown, leaving behind the way things have always been, and looking ahead at a new way of thinking can sometimes lead to crippling indecisiveness and ‘paralysis by analysis.’  

This can happen to anyone—even market leaders. Yet, we know that if we can just nudge companies into taking that first step to becoming a modern customer service organization, they will have what they need to confidently take many more steps as they move along the Roadmap to Modern (RTM) maturity curve.

So what is this first step? It’s actually quite straight-forward, yet many organizations are still struggling to take it. The first step requires moving from an organization with many single silos of customer engagement, into a multi-channel initiative that enables companies to reach customers directly at their point of need—on any device and at any time. Sounds simple, right?

Then why are there so many organizations that have not figured out this basic premise of customer engagement? I come back to my original thesis: they are afraid. This revelation came during a recent client engagement where I listened to a company explain why they felt that offering more robust self-service options, as well as live chat, would not be the right strategy for them. It was because their customers are accustomed to the ‘white glove treatment’ that has become synonymous with their brand. They feared that by offering these other, arguably less formal channels of communication, they would offend their customers and risk losing them. While this is an understandable initial reaction, their fear is actually leading them down the wrong journey towards obsolescence.

However, by walking them through the RTM process and customer expectations of modern service organizations, we were able to show them that a more mature, multi-channel strategy would not imperil their ‘white glove’ customer experience but rather reinvigorate it.   

By reviewing their customer contact reason codes, we were able to quickly see that the infamous ‘80/20’ rule comes into play.  For this company, and many others, only 20% of their inbound contacts are complex and truly require live agent support, whereas the vast majority (80%) can most quickly and effectively be handled by a well-run, knowledge-powered web self-service channel—and by offering multiple channels of engagement.

Through working to triage and deflect inbound contacts by complexity and likelihood to be handled via self-service or live agent, organizations can free up  their higher cost, live agent resources to focus on the 20% of issues that truly merit attention. Of course, for your particular organization, the 80/20 rule may not be spot on. Perhaps your ratio is closer to 70/30 or 60/40. The first step to becoming a mature customer service organization is simply assessing your inbound contact context and working to triage.

Increasingly, consumers are making channel decisions based on the context of their situation. This means that the specific channel they use to contact you depends on what they’re trying to do.  

Taking this triage approach will not only elevate your engagements with existing customers, but also open the door to engaging with new customers through new channels that you are not reaching through phone and email.

After working with the company I mentioned earlier to understand the number and nature of their inbound contacts, they came to realize that intentionally not having more choices for a customer to reach them was neither in the customer’s best interest nor their own. By providing more channel choice and resolution paths, this company would actually be better able to deliver their ‘white glove’ service experience.

Let’s resolve to no longer allow fear to hold us back from delivering the most modern and advanced customer experience. Each minute lost deliberating over the ‘why nots’ is costing money and customers. We need to move the conversation to the “how do we get going” stage. This is where the fun starts. This is where we get to help clients develop their Roadmap to Modern (RTM) strategy, and guide them to making the right choices for their customers, which are ultimately the right choices for their company as a whole.

Whether your “get going” is providing more channels of choice on more devices for a complete customer interaction portfolio, or consolidating and improving your knowledge base so you can deliver the right information on every channel you offer, the end result of being there for your customer in their time of need will eliminate fear on whether you took a step in the right direction. We just need to nudge you a little and the rest will follow!

Learn more today about the Oracle Roadmap To ModernTM, and stay tuned to this blog to get insights that prepare you for your journey to modern customer service. 

About

The place to get informed about customer experience and how it impacts your success.

Stay Connected


Subscribe
Subscribe to our RSS feed.

Search

Archives
« September 2015
SunMonTueWedThuFriSat
  
1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
   
       
Today