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'Upping' the Convenience Factor - Edit Files Directly from the Web

By: Marc-Andre Houle, Principal Manager, Product Management, Oracle Cloud Services

As a product manager, I’m regularly
collaborating with people both internal and external to my company. And as part
of that collaboration, I’m regularly being asked to review, edit, and update
files that were shared with me. What’s great about the Oracle Content and
Experience Cloud is that it lets me collaborate easily on anything shared with
me, and I can do that from any place, any device, and at any time.

But what if I’m not syncing a file or
folder to my local machine? Or what if someone sent me a link to a file in a
folder I don’t otherwise have access to, but wants me to make some edits? Oracle
Content and Experience Cloud makes that easy too. Let me give a quick example
of what that might look like.

Imagine Amy is working on a report and
wants me to add some information. What will normally happen is Amy will add a
few comments or annotations to the file in the related conversation, then flag
me on the relevant comments. That will send me an email notification or a
pop-up alert prompting me to review the file and make edits.

Like everyone else, the first thing I do
after reading the email or seeing the notification is click on the link. That, of
course, launches the browser and brings me to the file in the cloud. From
there, I can clear Amy’s flag, read her comments, reply to each, and add my own

At this point, I need to make edits to the
file. If I had that file synced locally, I could certainly navigate to the file
in Windows Explorer or in the Mac Finder. But it’s far easier for me to click the
“Edit” button and let Oracle Content and Experience Cloud do the heavy lifting
for me.

The first time I use the “Edit” feature, I
am warned that the Desktop Sync Client needs to be installed. However, if it’s
already installed, it is not necessary for it to be running at the time; the
client will launch automatically.

The file I want to edit will then be
downloaded to my local machine and a download progress
appears. Behind the scenes, a temporary folder is created locally on my machine
and the file is downloaded to that folder.

The Desktop Sync Client will then automatically
launch the default application for that file type to edit the file. For
example, a .docx file will open in Microsoft Word, a .pptx file will open in
Microsoft PowerPoint, etc.

Once I’m finished making my edits, I can save
or close the file, and the file automatically get synced back to the cloud.
Versioning is also handled automatically, so the edits will appear as a new
version on the file.

When I go back to the browser, I will see
the new version with all my edits. It’s then easy for me to post a comment in
the related conversation and then flag Amy so she can get a notification that
my changes were made.

Don’t have Oracle Content and Experience
Cloud Service yet? Then, I highly recommend getting started with a free trial
version available at https://cloud.oracle.com/content
to see how you can now drive content and social collaboration anytime, anywhere
and on any device.

What is Oracle Content and Experience Cloud, you ask? Well, you will be hearing a lot more about it over the next few weeks so stay tuned but in the meantime, if you are no stranger to Oracle Documents Cloud Service then you are already in the know...

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