The Digital Experience Platform blog covers the latest in innovative technologies to help you transform your business.

Next Generation Content Management

Kellsey Ruppel
Principal Product Marketing Director
By Mitchell Palski, Oracle WebCenter Sales Consultant

This week we’re happy to have Oracle WebCenter expert Mitchell Palski join us for a Q&A around how to deliver Next Generation Content Management.

Q: So, what exactly do you mean by Next Generation Content Management?
In today’s world, your employees need instant access to the content that drives your business. Whether they are at their desk, on the go, or working remotely, the ability to easily and securely access and collaborate on business content is one of the keys to enterprise agility. 

A Next Generation Enterprise Content Management (ECM) solution is one that provides file synchronization and sharing capabilities. Employees need these functions to address the control and security your organization requires.

Oracle’s Document Management tools can provide the hybrid solution of secure cloud-based file sharing and collaboration, as well as on-premise ECM integration that embodies a Next Generation Content Management System.

Q: Why would an organization want to look to this type of solution for their content collaboration needs?
Oracle Documents Cloud Service lets you easily store your business content in the cloud, securely access it from anywhere, and share it with your colleagues and partners in real-time. With a fast, intuitive web interface and easy-to-use desktop and mobile applications, employees can view and collaborate on files even when offline, keeping your organization running efficiently and your employees staying productive from any location. Oracle Documents Cloud Service allows you to:
  • Synchronize your files and folders across your computer and mobile devices for easy access to the most up-to-date content. 
  • Securely share and collaborate on files with coworkers and others outside your organization. For example, you can give your marketing team full edit rights to update content while restricting your sales team and partners to have view-only or view and download access.
Q: I know there is usually some hesitation when it comes to putting things in the Cloud, so can you address security and control? 
Oracle Documents Cloud Service is the perfect replacement for consumer-grade file sharing solutions that may have crept into your organization. Protect your intellectual property from security breaches and retain control over what your employees are sharing in the cloud. 

Oracle Documents Cloud Service runs in the robust and scalable Oracle Cloud, and takes advantage of enterprise-grade security including:
  • Data encryption at rest 
  • Data encryption in transit, 
  • Database schema isolation
Oracle Documents Cloud Service also comes with flexible administrative controls so you can configure the service to meet the needs of your organization. For example, restrictions can be placed on uploading certain file types or sizes as well as what sharing options are available to your users based on specific role-based business requirements.

Q: And what about content-enabling business processes? Can Oracle Documents Cloud Service do that?
Oracle Documents Cloud Service has been designed with a rich set of APIs for integrating and extending business applications and processes with content collaboration. This high-level of integration allows your organization to do things like:
  • Enriching other SaaS solutions with in-context file collaboration capabilities
  • Extending a document review and approval process to outside vendors 
When used in conjunction with Oracle WebCenter, Oracle Documents Cloud Service gives you a cloud-based collaboration solution that ties back to your content management system-of-record to ensure proper content lifecycle management.

Thank you, Mitchell for sharing your strategies and best practices on Next Generation Content Management.  If you’d like to listen to a podcast on this topic, you can do so here! We also have a webcast this week - "Next-Gen Enterprise Content Management in the Cloud" - Thursday, December 11 at 10:00am PT!

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Comments ( 3 )
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  • guest Tuesday, May 26, 2015

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