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Cloud
October 5, 2016
Enabling the Mobile Workforce with Content and Experience - Part 1
Author: Mark Paterson,
Director, Oracle Documents Cloud Service Product Management
I think we can all agree that mobile is transforming every
facet of modern society. Along with this powerful trend, Cloud is transforming
every facet of the IT infrastructure. Companies are finding that with the
changing digital landscape, our expectations have changed, not just as a
consumer but as an employee too. The pervasiveness of digital technology and
the convenience of it has permeated into our work world, making business users more
technology savvy, expecting digital convenience in the workplace as well. As such, more and more
users are relying on their mobile smartphones and tablets to continue working
outside of the office.
So, in a
world where work is no longer dictated by location and spans not just geography
but our ecosystem – employees, partners, suppliers and customers, as well as
channels – web, mobile, social, how can you empower your users to drive
effective mobile collaboration?
With our brand new Oracle Documents Cloud Service mobile apps for iOS and Android mobile devices, you can perform pretty much all
of the rich content collaboration functions you’d expect and more, right from the mobile apps.
If you are an existing Oracle Documents Cloud Service user, you will find that all our client applications have had a user interface upgrade, where ease of navigation and contextual actions have been given
highest priority. New users would find navigation and the intuitive interface refreshing.
The new release is also fully integrated with the
Oracle Social Network so we now have conversations and people as first class
citizens in the app meaning:
• Users can create standalone conversations without associating it with files or folders
• Users can browse people’s profiles, follow
them and send each other direct messages
• Members can flag people on conversations, threads and action items, and turn on
notifications
• Comprehensive search across people, documents and
conversations
So, the new mobile apps allow you to fully interact with your
content and ecosystem - driving a full-fledged communication platform.
I will be doing a complete blog series so that, together, we can look at some of the key mobile collaboration and engagement features in detail. I will be sharing some quick tips on how to use key features of our
apps that help drive effective mobile work. The objective of this series is to allow you to take full advantage of the advanced mobile features of Oracle Documents Cloud Series. In fact, if there are specific features or action where you'd like me to focus, please let me know via comments and I will be sure to add that to the series.Where possible, we have provided brief "How to" videos to offer visual guidance.
The first key feature when you are dealing with content is being
able to actually edit content anywhere at any time and on any device. And that is what I will focus the rest of today's post on.
If you are working on your mobile device, editing content is easy since Oracle Documents Cloud Service provides full support for Microsoft
Office 365 for mobile. As a result, it is just as easy to edit files from your mobile device as
it is from your desktop:
- Install both the Microsoft
Office 365 apps and Oracle Documents apps on your iPhone, iPad, or Android
device, then log on to Office 365 and Oracle Documents Cloud Service, and you’re
ready to go. Use it anywhere. The key design feature we focused on here is - familiarity. You will find accessing content on Documents Cloud fairly intuitive and familiar to your mobile habits - swiping to navigate
and tapping to open folders and files. The app guides you through what to do. - Editing a file stored in
Oracle Documents is easy. Launch a Microsoft Office 365 app such as Word, tap
on ‘Open’ and from there you can access multiple locations by tapping on ‘…
More’, and then ‘Locations’ and Oracle Document is listed as an available
location (if this is the first time, you may need to tap on ‘More’ to enable
Oracle Documents as a supported location to store files, from this same screen
you can drag Oracle Documents to the top of the list so it appears as the first
location). - After tapping on Oracle
Documents, you can pick the Oracle Documents account you wish to access and
browse through all your folders find the file you wish to edit.
- Your file will open in Word
and you can begin editing. By default, the Mobile Office 365 apps uses "Auto Save"
so all your changes will be saved back to Oracle Documents automatically.
- You can also start working
on brand new documents in any of the Mobile Office 365 apps and use the "Save As"
feature. The same locations accessible through "… More" when you did the Open
can also be accessed when you are doing a Save so it is easy to pick a folder
in Oracle Documents to store your new creation.
- If you are an Android user,
both Mobile Office 365 on Android and Oracle Documents Cloud Service support the Android
Storage Access Framework which allows for the same type of editing flows.
Check out our latest video for step-by-step visual directions on the steps listed above:
You can always find the Oracle Documents Cloud Service mobile apps in the
App stores. For those who don't have Oracle Documents Cloud Service as yet, a free trial is available from cloud.oracle.com/documents to get you started.
Hope you found this useful, next time I will cover how easy it
is to review videos and audio files.
Mark and Tanu
Great entry and I do like the video. Very convincing because it looks and it's so easy. Can I have a copy of this video so I can store and share it from within my onw oracle documents instance? In that way I can send a oracledocslink to prospects and show first how streamning video works and secondly monitor in OracleDocs if they have opened and watched the video...
Ise
Ise, thank you for your comment and appreciate your feedback on the video. Please reach out to me directly so we can see how best to suit your needs.