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A Primer on Oracle Documents Cloud Service Administration - Part 3

by Thyaga Vasudevan, Senior Director, Oracle WebCenter Product Management

All this week, we have been covering quick tips on how to get started with Oracle Documents Cloud Service (DOCS) administration. In my first post in the series, I shared how you can easily add a user or a group of users to  DOCS. The second post focused on assigning user quota and how to reset a user's password. In this final post in the series, we will take a look at how to create a Public Link to securely share with external collaborators. We would also discuss how to monitor system usage to optimize services and savings.

And remember, while this is a final post in THIS series, there is much to discuss and discover. So, stay tuned for our next installment and in between, if you have a hankering for more Oracle Documents Cloud Service, don't forget to visit our website loaded with comprehensive demos and materials and catch us at an Oracle Cloud Day near you. For your desk viewing, we now also have the replay of Oracle Cloud Platform Online Forum available.

In the meantime, here we go on to the next two tips on DOCS administration.

Tip 4. Public Link Policy

As
an administrator, you definitely want your end-users to be more productive by
getting the most out of the Documents Cloud Service. You also want to ensure
that security of documents is maintained.

Creating
public links is a very easy way for end-users to create a link to a file /
folder and share it externally. Using the admin console, you set policies to
enable / disable public links for files/folders by following these steps.

1. Open
your web browser and sign in to Oracle Documents Cloud Service as an
administrator.

2. Open
your user menu in the top right corner and click Administration.

3. Select
System-Wide Settings from the left menu.

4. Enable
public links to files and folders by clicking Yes.

5. Define
the default role for public links. You can choose from Downloader or Viewer.

Tip 5. Monitor System Usage

We know how important it is to have a pulse on how well the
Document Service is being used within your organization. Also, as an
administrator, you want to have complete insight into the state of the service.

Oracle Documents Service provides a rich dashboard which has
a wealth of information. To get to it, follow the following steps:

  1. Sign in to the My Services
    Application.
  2. On the dashboard, select the service
    and click the Overview or Metrics icon on the left side of the page.

As you can
see, Oracle Document Cloud Service is fairly intuitive and user friendly. With
comprehensive security and user administration features, it is no wonder that
organizations are adopting Oracle Document Cloud Service as their
enterprise-class Electronic File Sharing System (EFSS). For more information,
visit us at cloud.oracle.com/documents and reach out to our technology experts
at a Cloud Day event coming to a city
near you.

And, of
course, we look forward to hearing from you. So, if you have any questions,
comments or need more information, do leave us a comment.

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