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A Primer on Oracle Documents Cloud Service Administration - Part 1

Author: Thyaga Vasudevan, Senior Director, Oracle WebCenter Product Management

At OpenWorld last year, Oracle announced Oracle Documents Cloud Service - an enterprise-grade, secure, cloud based file sharing and sync solution. The November edition of Oracle Fusion Middleware Newsletter ran a feature on it, giving a general overview of Oracle Documents Cloud Service (DOCS). In addition to strong security features and deeper integration with on-premise content management, one of the best features of DOCS is how quickly you can get it running for use. On this blog, time and again, we would try and get deeper into DOCS use cases and feature/functionality. And if there are topics you would like to see covered, please do let us know by leaving a comment.

As an Oracle
Document Cloud Service administrator, you want to be confident your
organization is getting the most from the service. In this three-part series, I will walk you through five simple tips to get started and get your
users on-boarded to the Oracle Document Cloud Service quickly and easily.

My post today focuses on:

Tip 1: Adding Users to Oracle Documents Cloud Service

There are 2 ways to provision users to the Document Cloud
service:

Option1. Adding Single User at a Time

  1. Sign in to the My Services
    application.
    a.
    Please
    note that you can navigate to My Services by signing in to Oracle Cloud from
    https://cloud.oracle.com/home.
    b.
    You
    can also access the dashboard directly by using the My Services URL, which is
    dependent on the data center for your service, for example:
    https://myservices.us2.oraclecloud.com/mycloud

  1. In the My Services application, click the Users tab
    in the upper right.
  2. Click
    Add, and then
    provide first and last name and an email address for the new user, and assign
    the “Oracle Documents Cloud Service User
    role for each user.

Option 2. Bulk Import Users

You can also add users to
the service by importing a set of users from a file. Click the Import button. In the Import Users
dialog, select a file from your local system that contains attributes as
detailed below.

The user file contains a header line,
followed by a line for each user to be created. Each user line contains first
name, last name, and email address:

First Name,Last
Name,Email

John,Smith,john.smith@acme.com

Anne,Taylor,anne.taylor@acme.com


Next,
you have to assign the Oracle Documents Cloud Service User role to the imported
users using the “Batch Assign Role” option.

Clicking on this option will request
you to upload a CSV file.

From
the Role drop down, select “Oracle Documents Cloud Service User” and click
Assign.

The CSV file contains a header line,
followed by a line for each user to be created. Each user line contains only
the email address.

Email

john.smith@acme.com

anne.taylor@acme.com

And there you have it - it's that simple.

In my next post,we will look at Assigning User Quota and Resetting a User's Password.

Join the discussion

Comments ( 3 )
  • Jonathan Hult Tuesday, February 3, 2015

    An overview of Oracle Documents Cloud Service can be found here: http://www.mythics.com/about/blog/introducing-oracle-documents-cloud-service


  • guest Thursday, February 12, 2015

    Great Post!

    Is there a way to connect the service to internal Active Directory?


  • Oracle WebCenter Friday, February 13, 2015

    Thank you "guest" for your comment. It is part of our future roadmap. We'd be happy to give you more information. Please let us know if you would like to speak with one of our technology experts.


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