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Insights and best practices for construction management technology and project delivery

How Construction Contractors Are Reaping the Rewards of Standardized Enterprise Systems

A key challenge all construction contractors face at some point is a lack of repeatability, which in turn impedes increased efficiency. Each project brings new specifications, new site conditions, and perhaps most importantly, a new owner.

An increasing number of contractors are overcoming this challenge. Contractors are dramatically improving project delivery as project complexity has grown and industry specific tools have matured. Contractors are selecting software that offers tiered standardization, integration, and security to meet their needs, as well as the needs of the many owners they deliver projects to.

Tiered standardization

Contractors are saving time, reducing cost, and mitigating risk by identifying, optimizing, and implementing enterprise-wide standards.

Enterprise-wide standardization examples:

•    Consistent terminology
•    Standardized numbering schemes
•    Reporting templates
•    Uniform startup methodologies

The next level up is defining consistency across projects within a sector of contract type. This is where system configurability becomes important.

For example, contractors must be able to easily adapt templates and project setup to meet the needs of an energy project versus a commercial project. They must also meet the requirements of varying contract models like Design/Build and JVs.

Project type standardization examples:

•    Information management protocols
•    Pre-configured project templates for fast start up
•    Specific correspondence types for alliance contracts and collaborative partnerships
•    Document types for specialist defense, aviation, or rail projects
•    Typical metadata attributes to align with the WBS format for the project type
•    More detailed configuration on large projects support more specialized roles and usage

Because all projects are in some ways unique, in addition to the efficiencies gained from the first two levels of standardization, it’s essential to be able to easily configure your system to meet project specific requirements, including those required by the owner.

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“Oracle Aconex is flexible enough to accommodate the multitude of configuration combinations to optimize efficiency at the enterprise, project type, and individual project level. We have had great success with enterprise-wide Oracle Aconex implementation.”

-Tim Crisp, Managing Director, Systems & Co

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This configurability is evident on Australia’s West Gate Tunnel Project (WGTP), winner of the 2019 Oracle Construction and Engineering Excellence Award for Social Impact Project of the Year.

CPB/JH JV: Moving towards project-wide solutions

The CPB Contractors/John Holland Joint Venture of the WGTP (CPB/JH JV) configured Oracle Aconex using the product’s packages functionality to issue the construction documentation and meet the format and timing contractual requirements. The packages functionality also tracked the date of issue to consistently submit documentation to WGTP seven days prior to commencing construction.

Using Oracle Aconex, CPB/JH JV has saved 15 minutes on each package across 60,000 packages so far, equaling 15,000 hours, or three full time heads in package administration, and has saved one day each week on report creation.

Integration

Contractors continue to move away from point solutions and siloed information and towards project-wide solutions with functionality supporting the entire project lifecycle. Contractors also see the importance of integration between different project systems as well as their corporate and project systems.

Integration is essential to avoid error prone double entry, streamline processes, and compile project data. This integration helps gain a full and timely picture of project health and enables new insights.

This timely and accurate information allows contractors to quickly act, instilling confidence in the owners.

United Living: Ensuring consistent data and processes

United Living, one of the UK's leading providers of refurbished and new build living solutions, is a winner of the 2019 Oracle Excellence Award for Systems Integration in Residential and Commercial.

After a merger, United Living was left with three legacy document management systems. They selected the Oracle Aconex suite of solutions to ensure consistent data and processes throughout the project lifecycle and across its portfolio.

United Living easily tied into their legacy systems to migrate their data to Oracle Aconex, an open system with preconfigured APIs. The company also integrated Oracle Aconex with their estimating software solution, providing ready access to the latest versions of project files for online tender pricing enquiries without leaving the estimating application.

The organization has improved correspondence response time by 84 percent, from 16 days to four on average, and improved Transmittal response time by 68 percent, from 28 days to nine, using Oracle Aconex.

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“We have transitioned to a collaborative and conversational culture.”

-Greg Morley, CIO, United Living

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Security

In the digital age, security is essential and expected. Each organization on a project wants their information to be secure and owners want assurance that they own their project data. While there are many levels of system security, to successfully standardize on a solution, it’s essential to select a system that meets the most stringent project/owner requirements.

J. Murphy & Sons: Increasing efficiency

J. Murphy & Sons Limited, 2019 Oracle Excellence Award winner for Solutions Implementation in Public Infrastructure, is a leading global specialist engineering and construction company based in the UK. The E&C company was looking to collaborate with a vendor on a significant technical and cultural journey.

J. Murphy wanted to adopt a new digital platform to help increase their efficiency in a swiftly digitizing construction industry. The company was also looking for security and reliability, in addition to robust and scalable functionality and a simple user interface.

After a thorough evaluation process, J. Murphy adopted Oracle Aconex to meet their requirements and emulate their company values. J. Murphy has sped document review workflows by 65 percent and reduced field inspection time by 45 percent by using Oracle Aconex and Oracle Aconex Field.

 

Oracle is proud to work with innovative organizations from around the world. Read about other 2019 Oracle Construction and Engineering Excellence Award winners.

Explore how you can deliver project success with Oracle Construction and Engineering.

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