Tuesday Jul 31, 2012

Accelerating Payments to Small Business for Goods and Services

On September 14, 2011, the Office of Management and Budget (OMB) issued Memorandum 11-31, "Accelerating Payments to Small Business for Goods and Services.”  That memorandum established, “the Executive Branch policy that, to the full extent permitted by law, agencies shall make their payments to small business contractors as soon as practicable, with the goal of making payments within 15 days” or receipt of relevant documents.  That said, this memorandum does not affect the application of the Prompt Pay Act’s late-payment interest penalty provisions.

Fortunately, there is a method to systematically satisfy this memorandum in EBS today. 

For example:

Invoice Received Date:  01-MAY

Goods Accepted Date:  01-MAY
Invoice Due to be paid Date (per OMB memo you mention):  16-MAY
Date Interest should start accruing:  31-MAY

One method agencies can satisfy the guidance of the memorandum would be to record or carry forward from the PO the applicable Pay Terms.
  In the example, they would be 'Net 30'.  By using the standard payment terms this allows the agency to start accruing interest on 31-MAY, if necessary.  In addition, when the agency runs its 16-MAY pay, they should set the 'pay through' value to 31-MAY for small business payments.  This will select all invoices which are due within the 15 day window.  Users can also get more complex through the use of pay groups.

I hope this helps.

If you have any topics you would like to see addressed in the blog, please leave them in the comments section.

Thank you for reading.

Monday Jul 09, 2012

Is Oracle Policy Automation a Fit for My Agency? I'll bet it is.

Recently, I stumbled upon a new(-ish) whitepaper now posted on the Oracle Technology Network around Oracle Policy Automation (OPA). This paper is certain to become a must read for any customer interested in rules automation.

What is OPA?  If you are not sitting in your favorite Greek restaurant waiting for that order of Saganaki to appear, OPA is Oracle’s solution for automated streamlining, standardizing, and the maintenance of policy. It is a specialized rules platform that simplifies the automation of rules and policies, putting the analysis in the hands of the analysts, not the IT organization. In other words, OPA allows the organization to be more efficient by eliminating (or at a minimum, reducing the engagement of) the middle man from the process.

The whitepaper I mention above is titled, “Is Oracle Policy Automation a Good Fit for My Business?”. This short document walks the reader through use cases and advice for the reader to consider when deciding if OPA is right for their agency. The paper outlines many different scenarios, different uses of OPA in production today and, where OPA may not be a good fit.

Many of the use case examples revolve around end user questionnaires or analyst research. What is often overlooked is OPA’s ability to act as a rules engine behind the scenes. That is, take inputs from one source (e.g., personnel data), process that data in OPA and send the output (e.g., pay data with benefits deductions) to a second source. The rules have been automated, no necessary human intervention to perform analysis. A few of my customers have used the embedded OPA solution to improve transaction processing and reduce the time spent analyzing exceptions.

I suggest any reader whose organization is reliant on or deals with high complexity, volume or volatility in rules that are based on documentation – or which need to be documented – take a look at Oracle Policy Automation.

You can find the white paper on Oracle Technology Network.

You can find the white paper in the Oracle Policy Automation of the OTN.

You can find more information around OPA on oracle.com.

Finally, you can send me a question any time at jeffrey.waterman@oracle.com

Thank you for reading. If you have any topics around Oracle Applications in the Federal or Public Sector industries you would like to see addressed in this blog, please leave suggestions in the comments section and I will do my best to address in a future post.


The author, Jeff Waterman, has been with Oracle since 1996 in various roles, but always working to apply Oracle Application solutions assist the US Federal Government with fulfilling its mission to its citizens. Presently, he serves as a Master Principal Applications Sales Engineer within North America Public Sector.


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